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Digital Brand Architects Logo Digital Brand Architects · Media

Talent Coordinator

United States, New York city 60000.00 - 65000.00 USD / Year · Job Posted December 08, 2025
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Job Description

The primary focus of this position is to provide support to a Talent Manager and their roster of managed talent. This role will heavily focus on client service, the coordination of campaigns and brand pitches as well as the administrative tasks related to. The role is vital to the day-to-day operations of DBA, as you will liaise between talent and brands/agencies to ensure all campaigns are seamlessly activated.

Job Responsibility

  • Project manage and execute partnerships with talent from post-contract phase through campaign completion, including scheduling calls/shoot dates, coordinating content calendars, overseeing shipments and arranging preview and live dates
  • Input all campaign details into accounting/tracker system as necessary
  • Work with the finance department and finance software to ensure invoices are submitted accurately and on time
  • Attend and/or lead kick off calls
  • Attend events/set visits with talent
  • Update decks, presentations, and case studies
  • Prepare and submit proposals decks in a timely and efficient manner
  • Build relationships with brands and agencies in an effort to secure new business
  • Draft and/or update contracts, eventually assisting in the redline process
  • Provide administrative support to the Talent Manager and their talent roster including calendar coordination and managing call sheets/notes
  • Arrange and coordinate travel for the Talent Manager and/or their talent
  • Eventually run point on smaller negotiations and proactive pitches and/or run point on specific talent’s day-to-day
  • Show interest in and willingness to highlight talent on the rise
  • Show interest in and willingness to understand the contract process
  • Show interest in and willingness to understand rates and negotiations
  • Participate in company-wide initiatives and activities
  • Commit to furthering individual industry knowledge and professional growth & development

Requirements

  • 2-4 years of project management experience
  • 2-4 years of administrative assistant experience in a related field (i.e. Talent Agency and/or Management, PR, Marketing)
  • Strong written, verbal, and visual presentation communication skills
  • Excellent interpersonal skills
  • ability to interact with all personality types and behaviors
  • flexibility and adaptability
  • Ability to work efficiently in a fast-paced environment with a high-volume email/workload
  • Proactive, organized, and detail-oriented work style
  • Ability to work against deadlines
  • A passion for social media and an interest in developing talent relationships

Nice to have

  • Previous talent agency or related industry
  • Knowledge of and experience using Instagram, YouTube, TikTok, Facebook, etc.
  • Knowledge of Google Analytics
  • QuickBase experience
  • Traffic analysis tools experience (ex. CreatorIQ, Social Rank)
  • A working knowledge of Microsoft Office, Box, G Suite, Zoom, Mac, Outlook, Slack, Adobe, and/or other tools and technology
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