Talent Administrator & Coordinator Job at Wilson HR (Richmond)

Talent Acquisition and HR Coordinator

Delta Solutions & Strategies is seeking a highly organized and detail-oriented i...

Location

United States , Colorado Springs

Salary:

60000.00 - 75000.00 USD / Year

Delta Solutions & Strategies

Expiration Date

Until further notice

Requirements

Experience in HR, talent acquisition support, or administrative coordination in a fast-paced environment
Demonstrated ability to manage sensitive information, including PII and CUI, with strict confidentiality and compliance
Strong organizational and time-management skills with exceptional attention to detail
Excellent communication skills, both verbal and written
Proficiency in Microsoft 365 (Outlook, Excel, Teams, SharePoint) and willingness to learn HR platforms such as Lever ATS and PowerApps
Ability to prioritize multiple deadlines and collaborate effectively across teams
Knowledge of HR onboarding compliance requirements (I-9, E-Verify, employment documentation) is preferred
Eligible to obtain a DoD security clearance

Job Responsibility

Own the pre-employment and onboarding process including documentation collection, background checks, employment verifications, security prescreening, and accurate completion and retention of I-9s
Responsible for benefit enrollment, eligibility verification, and supporting new hire questions
Prepare and track new hire documentation and onboarding workflows across ATS, HR systems, and SharePoint/PowerApps, ensuring accuracy and process continuity
Provide administrative support to the Talent Acquisition team including interview coordination, candidate communication, and supporting job postings
Maintain confidential HR records and employee data in compliance with federal retention rules and security controls for PII/CUI
Initiate and track Personnel Action Forms (PAFs) and ensure accurate processing of HR changes related to payroll, labor categories, and job data
Assist with onboarding and HR metrics reporting for compliance and audit readiness
Support offboarding tasks including exit documentation and system access coordination
Respond to employee inquiries and provide general HR and benefits support as needed
Support HR initiatives and employee engagement activities as assigned

Fulltime

Talent Coordinator

The primary focus of this position is to provide support to a Talent Manager and...

Location

United States , West Hollywood

Salary:

55000.00 - 65000.00 USD / Year

Digital Brand Architects

Expiration Date

Until further notice

Requirements

2-4 years of administrative assistant experience in a related field (i.e. Talent Agency and/or Management, PR, Marketing)
2-4 years of project management experience
Strong written, verbal, and visual presentation communication skills
Excellent interpersonal skills
ability to interact with all personality types and behaviors
flexibility and adaptability
Ability to work efficiently in a fast-paced environment with a high-volume email/workload
Proactive, organized, and detail-oriented work style
Ability to work against deadlines
A passion for social media and an interest in developing talent relationships

Job Responsibility

Provide administrative support to the Talent Manager and their talent roster including calendar coordination and managing call sheets/notes
Arrange and coordinate travel for the Talent Manager and/or their talent
Project manage and execute partnerships with talent from post-contract phase through campaign completion, including scheduling calls/shoot dates, coordinating content calendars, overseeing shipments and arranging preview and live dates
Attend and/or lead kick off calls
Attend events/set visits with talent
Update decks, presentations, and case studies
Prepare and submit proposals decks in a timely and efficient manner
Input all campaign details into accounting/tracker system as necessary
Work with the finance department and finance software to ensure invoices are submitted accurately and on time
Build relationships with brands and agencies in an effort to secure new business

What we offer

Enhancing its culture of inclusion
All voices are heard
Awareness and respect are mandated
Goal-oriented and fosters a mindset of collaboration over competition
Provide you with valuable career and personal growth opportunities in a safe and people-first environment
Equal opportunity employer

Fulltime

Talent Coordinator

The primary focus of this position is to provide support to a Talent Manager and...

Location

United States , New York city

Salary:

60000.00 - 65000.00 USD / Year

Digital Brand Architects

Expiration Date

Until further notice

Requirements

2-4 years of project management experience
2-4 years of administrative assistant experience in a related field (i.e. Talent Agency and/or Management, PR, Marketing)
Strong written, verbal, and visual presentation communication skills
Excellent interpersonal skills
ability to interact with all personality types and behaviors
flexibility and adaptability
Ability to work efficiently in a fast-paced environment with a high-volume email/workload
Proactive, organized, and detail-oriented work style
Ability to work against deadlines
A passion for social media and an interest in developing talent relationships

Job Responsibility

Project manage and execute partnerships with talent from post-contract phase through campaign completion, including scheduling calls/shoot dates, coordinating content calendars, overseeing shipments and arranging preview and live dates
Input all campaign details into accounting/tracker system as necessary
Work with the finance department and finance software to ensure invoices are submitted accurately and on time
Attend and/or lead kick off calls
Attend events/set visits with talent
Update decks, presentations, and case studies
Prepare and submit proposals decks in a timely and efficient manner
Build relationships with brands and agencies in an effort to secure new business
Draft and/or update contracts, eventually assisting in the redline process
Provide administrative support to the Talent Manager and their talent roster including calendar coordination and managing call sheets/notes

Fulltime

HR and Talent Administrator

A professional and growing organisation based in Chelmsford are looking for a pr...

Location

United Kingdom , Chelmsford

Salary:

27500.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

experience of working in HR and/or Learning and Development and Recruitment
knowledge of administrative processes
good communication skills
ability to work individually and as part of a team
strong attention to detail
good knowledge of MS packages
proactive mindset

Job Responsibility

Act as a first point of contact for HR queries, managing the Learning & Development and Jobs inboxes
Support the full employee lifecycle, including recruitment, onboarding, and HR system updates
Assist in delivering early careers programmes (apprenticeships, graduate schemes, work experience) in collaboration with the Learning & Development Advisor
Maintain and utilise HR and Talent Management systems to ensure accurate data and user support
Coordinate and support organisational development and learning initiatives across all levels
Manage HR-related invoices and budgets, ensuring cost-effectiveness and alignment with financial plans
Monitor and evaluate training, onboarding, and exit processes using feedback and performance data, with a focus on EDI
Provide general HR administrative support, including note-taking and collaboration with the HR & Systems Administrator
Undertake additional duties as required by the line manager

What we offer

Free on-site parking
Bright modern offices
Training provided
Learning and development scheme
Healthcare and mental health program
Generous pension scheme
Cycle to work
Employee shopping discount
Discounted gym membership
25 days holiday + bank holidays

Fulltime

Talent Acquisition Coordinator

We are looking for a talented Talent Acquisition Coordinator to join our growing...

Location

United Kingdom , London

Salary:

Not provided

Cambridge Spark

Expiration Date

Until further notice

Requirements

Demonstrable, hands-on experience in a dedicated recruitment or Talent Acquisition role
Proven ability to manage high-volume coordination and administrative tasks
Experience in supporting early-stage recruitment processes for standard roles
Experience in candidate sourcing support (especially LinkedIn Recruiter), CV screening, interview coordination and pipeline management
Experience in supporting recruitment of freelance or contractor positions
Comfortable working in a dynamic, fast-paced, scale-up environment
A proactive, positive attitude toward change
Solutions focussed problem solver with strong attention to detail
Exceptional verbal and written communication skills with the ability to convey information clearly and effectively to candidates and senior stakeholders
Solid working experience managing an Applicant Tracking System to process candidates efficiently

Job Responsibility

Recruitment support (early stages): Support the Talent Acquisition and Development Manager by owning key early-stage recruitment tasks for assigned roles
Posting new roles: Post and manage engaging job descriptions via our Applicant Tracking System
Candidate shortlisting and sourcing: Perform initial CV reviews and shortlist direct applications. Conduct proactive candidate searches, primarily on LinkedIn Recruiter, with guidance from the Talent Acquisition and Development Manager
Virtual screening: Conduct early-stage screening interviews via Google Meet and review one-way video interviews, to help identify high-calibre candidates for the next interview stage
Interview scheduling and coordination: Manage scheduling for multiple interviews, acting as the primary point of contact for candidates and internal stakeholders to ensure a seamless experience
Candidate experience and pipeline management: Manage the candidate pipeline within the Applicant Tracking System, ensuring all candidates receive timely communication and a positive, engaging experience from initial contact through all stages of the hiring process
Proactive talent pipelining: Help build and nurture a talent pipeline for future roles by conducting market mapping and candidate outreach, guided by the Talent Acquisition and Development Manager
System administration: Maintain the Applicant Tracking System with accuracy, ensuring compliance and clean data for reporting and analytics

What we offer

Remote first company providing flexibility to work from home
Pension with up to 5% matched contributions
Opportunity to opt into our salary sacrifice scheme
25 days holiday + Flexi bank holidays + 1 day off on your birthday
A day for volunteering
Enhanced Maternity and Paternity Leave
Health & Wellbeing allowance of up to £30 per month
Annual Summer and Xmas events
Company socials including everything from Cambridge College formals, pub nights to team building events
CPD Allowance

Fulltime

Brand Partnerships Coordinator

In this role, you’ll have the opportunity to dive into the digital space by supp...

Location

United States , New York

Salary:

55000.00 - 65000.00 USD / Year

Digital Brand Architects

Expiration Date

Until further notice

Requirements

2-4 years of relevant administrative experience in fields such as Talent Agency and/or Management, PR, or Marketing
Exceptional written, verbal, and visual communication skills for effective presentations
Outstanding interpersonal skills, with the ability to engage with diverse personalities and adapt to various behaviors
Capable of working efficiently in a fast-paced environment with a high-volume email/workload
Proactive, detail-oriented, and well-organized work style
Ability to meet deadlines and work under pressure
A strong passion for social media and an interest in developing talent relationships

Job Responsibility

Assist in campaign coordination, working closely with the Brand Partnerships team to ensure client satisfaction and the seamless execution of a high volume of campaigns
Update talent bios, case studies, decks and other creative materials for internal and external use
Prepare and submit proposals and reports for influencer campaigns
Manage schedule and calendar for supervisors including communication with high level executives and scheduling meetings and calls
Accurately input and submit invoices for the Finance department
Greet and welcome clients and guests with the utmost professionalism, directing incoming calls accordingly
Fulfill additional responsibilities as required

What we offer

Comprehensive benefits package with employer contributions
Unlimited vacation time
Hybrid work schedule
Paid parental leave
Volunteer opportunities
Casual Dress code and an open office environment
A fulfilling career at a top-tier company with a strong mission and a passionate team

Fulltime

HR Coordinator

AlphaSights is looking for an HR Coordinator to support our generalist HR functi...

Location

United Kingdom , London

Salary:

35000.00 GBP / Year

AlphaSights

Expiration Date

Until further notice

Requirements

Bachelor’s degree, with strong academic credentials and noteworthy extracurricular leadership
Very strong attention to detail and highly organised
A proactive, driven, and results-oriented mindset
Ability to multitask and prioritise in a fast-paced environment
High degree of professionalism and integrity
Excellent written communication
0-1 Years experience in an HR role
Fluency in English is essential and business-level proficiency in German or Portuguese is beneficial, but not required

Job Responsibility

Assist in addressing day-to-day HR inquiries from employees, managing the central HR inbox efficiently
Support the administration of employee benefits, such as private health insurance, pension plans, and others
Collaborate with various operational teams including Talent Acquisition, Workplace Experience, Technical Operations, and Learning & Development in the onboarding and offboarding processes of employees
Aid in managing documentation related to employee promotions, raises, and internal transfers
Assist in maintaining accurate and updated employee records and documentation in the HRIS, including absence tracking, turnover rates, and headcount reporting, and ensuring proper organization and storage of internal employee files
Assist in generating ad-hoc reports for senior leadership and the global HR team, demonstrating initiative and a proactive attitude
Contribute to monthly payroll activities, including tasks such as collecting P45 forms from new hires and updating internal templates
Uphold strict confidentiality in handling sensitive information to foster trust within the organization and the HR function

What we offer

4% matched pension contribution on qualified earnings
Comprehensive private health insurance coverage and dental insurance
25 vacation days, 8 bank holidays, and business closure over the Christmas break
State-of-the-art office with amenities in the City of London
A fast-paced, high-performance environment with an unwavering commitment to learning and progression
A team-oriented and strong supportive culture
Long-term support with your HR-related studies

Fulltime

HR Coordinator

Join Our Team as an HR Coordinator! Office Angels have teamed up with our client...

Location

United Kingdom , Worthing

Salary:

28000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

A solid understanding of HR activities and administrative support
Strong organisational skills and attention to detail
The ability to provide clear guidance and coaching to various stakeholders
Experience in HR database management and reporting
A proactive approach to problem-solving and the ability to handle ad hoc HR queries

Job Responsibility

Expert Guidance & Support: Work closely with line managers and employees, offering expert coaching on HR activities to ensure a consistent and fair approach to people management
Administrative Excellence: Provide end-to-end administrative support, processing new starters, changes of details, and leavers in our HR database
Reference Management: Obtain and complete references for previous employees applying for new roles
Policy Advice: Offer general advice on administrative issues related to absence, holidays, maternity/paternity, and HR policies
Data Accuracy: Ensure efficient and accurate support to the HR process, meeting deadlines through meticulous checks
Reporting: Provide data and reports, including monthly sickness and absence updates to the management team
Investigations Support: Assist in conducting investigations related to sickness and timekeeping concerns
On boarding & Induction: Oversee the on boarding process, collaborating with the Talent Acquisition Specialist to ensure a seamless experience for new hires
Employee Engagement Initiatives: Assist in the implementation of well-being and engagement initiatives to foster a thriving workplace culture
Training Sessions: Conduct training for managers and aspiring leaders to enhance their HR knowledge

What we offer

Career Development: Gain invaluable experience and skills in a generalist HR role
Positive Culture: Embrace and promote the organisation's values and culture, contributing to a collaborative work environment

Fulltime

Talent Administrator & Coordinator

Wilson HR

Location:
United States , Richmond

Category:
Human Resources

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
January 27, 2026

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Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:January 27, 2026

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Job Posted:
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