Talent Acquisition Specialist Job at Robert Half (Irvine)

Talent Acquisition Specialist

Robert Half

Location:
United States , Irvine

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

We are looking for a detail-oriented individual to support daily office operations for a construction and contractor environment in Irvine, California. This Contract position is ideal for someone who enjoys balancing front-desk interaction, administrative coordination, and event support while keeping the workplace organized and running smoothly. The role requires strong communication, sound judgment, and the ability to manage multiple priorities with discretion.

Job Responsibility:

Welcome guests and ensure they are directed promptly to the appropriate office areas or meeting spaces
Manage incoming mail by scanning, sorting, and forwarding correspondence to the correct recipients
Coordinate schedules by arranging meetings, appointments, and conference room calendars
Maintain office readiness by ordering supplies, tracking inventory, and keeping shared spaces such as the kitchen and break room clean and stocked
Support company functions by organizing lunches, tracking event responses, and assisting with logistics for employee gatherings, training sessions, and regional celebrations
Arrange domestic and international travel and prepare clear itineraries for staff members
Keep administrative records organized through accurate filing and document management
Handle occasional off-site tasks, including purchasing supplies or delivering mail, as needed
Prepare expense reports and draft correspondence, including materials that may require confidentiality
Provide administrative assistance to teams such as Human Resources, Payroll, IT, and Estimating when additional support is needed

Requirements:

High school diploma required
At least 1 year of relevant experience, with 3-5 years in an administrative support or client-facing office role preferred
Valid driver's license and dependable transportation for occasional local errands
Strong verbal and written communication skills, with the ability to interact effectively across all levels of the organization
Proficiency in Microsoft Office applications, including Excel, Word, PowerPoint, and Outlook
Demonstrated ability to stay organized, manage competing priorities, and use good judgment in a fast-paced environment
Comfortable working independently, handling sensitive information discreetly, and maintaining a positive and appropriate presence
Experience with reception activities such as answering inbound calls, managing multi-line phone systems, and supporting front-desk operations

What we offer: