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Aquila Technology Logo Aquila Technology · Human Resources

Talent Acquisition Coordinator

United States, Lexington · Job Posted May 28, 2026
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Job Description

Aquila Technology is seeking a highly skilled Talent Acquisition Coordinator to join our team in supporting one of the country’s premier defense research organizations. In this role, you will serve as a key member of the Talent Acquisition and HR support team, helping to coordinate recruiting efforts for both internal and external talent while ensuring a seamless and professional experience for candidates, hiring managers, suppliers, and HR staff.

Job Responsibility

  • Coordinate interviews and assist in scheduling
  • Provide general policy and employment information to candidates and employees
  • Assist with pre- and post-employment transactions
  • Send timesheet reminders and follow up
  • Assist External Workforce Business Partners with job posting entry in Fieldglass
  • Support interview scheduling and coordination
  • Assist with reminders for contingent worker contract extensions
  • Aggregate responses from feedback surveys
  • Perform data entry in Fieldglass and SAP
  • Assign trainings and maintain training lists
  • Schedule quarterly business reviews
  • Support contract management duties and supplier communications
  • Conduct annual outreach to suppliers to verify benefits packages
  • Organize and maintain electronic storage systems
  • Proactively manage the EWS inbox
  • Serve as cross-functional liaison
  • Request updated insurance binders from suppliers
  • Provide administrative support to HR Business Partners and Talent Acquisition team
  • Support additional HR and recruiting initiatives
  • Take meeting notes
  • Develop innovative solutions to improve efficiency
  • Anticipate team and leadership needs

Requirements

  • 3 years Administrative support experience
  • 3 years Data entry experience
  • 3 years Filing
  • 3 years Meeting Management Skills
  • 3 years Applicant Tracking Systems
  • 3 years Detail-oriented
  • Strong Verbal and Written Communication
  • Time Management
  • 3 years Adobe software (Acrobat, InDesign)
  • 3 years MS Suite (Excel, ppt)
  • High school diploma or equivalent required
  • At least 3 years of experience in an administrative role
  • Must be able to obtain a Active Secret Clearance
  • Must be a US Citizen to be considered

Nice to have

  • Bachelor’s Degree
  • Contingent workforce knowledge and/or experience
  • Human Resource/Talent Acquisition experience
  • SuccessFactors Recruiting Module
  • Fieldglass experience

What we offer

  • PTO – 15 days (vacation/sick)
  • 10 paid holidays – 6 standard, 4 floating
  • 1.5 paid days for approved volunteer work
  • 1 week of paid maternity/paternity LOA after 1 year
  • Tuition & Training Reimbursement – 5K annually
  • 401K with Fidelity with company match
  • Cell Phone & Internet Reimbursed up to $150 monthly
  • Buy Your Own Device (BYOD) – reimbursement up to $1,500 every three years
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