Talent Acquisition Coordinator Operations Job at Software Resources (Seattle)

Talent Acquisition Coordinator Operations

Seeking a Talent Acquisition Coordinator on a contract basis to join the Talent ...

Location

United States , Celebration, FL

Salary:

Not provided

Software Resources

Expiration Date

Until further notice

Requirements

Demonstrated ability to communicate effectively, including a proficiency in clear, concise, and compelling oral and written communication
Exhibit high level of Customer Service
Experience utilizing Microsoft Office products, specifically scheduling meetings
Proven phone etiquette and professionalism
Ability to interact with multiple levels of leadership in a professional manner
Demonstrated ability to handle confidential information
Ability to proactively pinpoint errors in documents with proven attention to detail
Ability to multitask in a rapidly changing work environment, effectively balancing and prioritizing multiple projects
Task-oriented with experience following structured processes
Proven organizational and time management skills

Job Responsibility

Assisting with day-to-day functions of the recruiting process
coordinating schedules of interviews and travel
facilitating background checks
managing HR Data Systems
Providing orientation travel information for new hires
posting and updating positions using the online applicant tracking system and associated functions
Schedule high volume of interviews (approx. 35-70 weekly) and travel as needed for candidates
Maintaining HR Data Systems (Workday)
Ensuring process completion for all new hires to include: orientation travel, background checks, meetings while attending orientation
Manage on-line resume database to ensure applicant information is current

What we offer

medical, dental, and vision coverage
a 401(k) with company match
short-term disability
life insurance with AD&D

Talent Acquisition Coordinator Operations

Seeking a Talent Acquisition Coordinator on a contract basis to join the Talent ...

Location

United States , New York

Salary:

29.00 - 31.00 USD / Hour

Software Resources

Expiration Date

Until further notice

Requirements

Very Detail oriented
Excellent Time Management skills
Prioritize
great Comm Skills
Team Player
Ask Questions
Proactive
Collaborative
ability to be flexible
Demonstrated ability to communicate effectively, including a proficiency in clear, concise, and compelling oral and written communication

Job Responsibility

Schedule high volume of interviews (approx. 35-70 weekly) and travel as needed for candidates (includes setting up phone screens, coordinating interview scheduling with hiring managers and team as needed, booking conference rooms, and sending out directions to candidates)
Maintaining HR Data Systems (Workday)
Ensuring process completion for all new hires to include: orientation travel, background checks, meetings while attending orientation
Manage on-line resume database to ensure applicant information is current to include: complete applications, background information, identification details, etc.
Assisting recruiters with special projects as needed

What we offer

medical, dental, and vision coverage
a 401(k) with company match
short-term disability
life insurance with AD&D

Talent Acquisition Coordinator Operations

Seeking a Talent Acquisition Coordinator on a contract basis to join the Talent ...

Location

United States , Burbank

Salary:

29.00 - 31.00 USD / Hour

Software Resources

Expiration Date

Until further notice

Requirements

Demonstrated ability to communicate effectively, including a proficiency in clear, concise, and compelling oral and written communication
Exhibit high level of Customer Service
Experience utilizing Microsoft Office products, specifically scheduling meetings
Proven phone etiquette and professionalism
Ability to interact with multiple levels of leadership in a professional manner
Demonstrated ability to handle confidential information
Ability to proactively pinpoint errors in documents with proven attention to detail
Ability to multitask in a rapidly changing work environment, effectively balancing and prioritizing multiple projects
Task-oriented with experience following structured processes
Proven organizational and time management skills

Job Responsibility

Schedule high volume of interviews (approx. 35-70 weekly) and travel as needed for candidates (includes setting up phone screens, coordinating interview scheduling with hiring managers and team as needed, booking conference rooms, and sending out directions to candidates)
Maintaining HR Data Systems (Workday)
Ensuring process completion for all new hires to include: orientation travel, background checks, meetings while attending orientation
Manage on-line resume database to ensure applicant information is current to include: complete applications, background information, identification details, etc.
Assisting recruiters with special projects as needed

What we offer

medical, dental, and vision coverage
a 401(k) with company match
short-term disability
life insurance with AD&D

Fulltime

Talent Acquisition Operations Coordinator – Regular/Afternoon Shift

Alpha is bringing their impressive global success story to Hungary, building a b...

Location

Hungary , Budapest

Salary:

Not provided

Randstad

Expiration Date

Until further notice

Requirements

BSc/MSc degree (Economics, Finance, or equivalent)
1–3 years of proven experience in a Recruitment Operations or HR Coordination role
Hands-on experience with ATS and HRIS platforms (e.g., Greenhouse, Workday) and proficiency in MS Office
Business language fluency in English
Proactive, detail-oriented, and possessing strong interpersonal skills

Job Responsibility

Interview Coordination & Pipeline Orchestration: Manage end-to-end interview scheduling across multiple time zones, resolve conflicts, and track progress within the ATS
Pre-Onboarding & Data Administration: Prepare and issue employment contracts and offer letters. Update systems (Workday) with 'zero-error' precision and coordinate with HR for a successful first day
Team Engagement & Strategic Collaboration: Regularly engage with TA Managers and People Business Partners to optimize the pipeline and share best practices

What we offer

Performance-Based Bonus
Cafeteria
Pension fund contribution
Life Insurance
Hybrid Model: flexible schedule (usually 2-3 days in the office)
Home Office Support
Work from Abroad: Work from another country for up to 20 days per year
Private Health Insurance
Mental Health Support
Inclusive Care for special needs

Fulltime

Talent Acquisition Operations Coordinator

As a Talent Acquisition Operations Coordinator, you will work closely with our R...

Location

United States , Austin

Salary:

Not provided

Arrive Logistics

Expiration Date

Until further notice

Requirements

A bachelor's degree in a relevant field of study, preferred
1+ years of experience in a coordination, administrative, or operations role and is familiar with scheduling complex, multi-stage interview loops
Advanced technical skills across Google suite products, with an aptitude for learning new technologies as needed
Resourcefulness and detail orientation when problems arise
A proven work ethic in both independent and collaborative work settings
Exceptional verbal and written skills that cater to a wide array of stakeholders
Polished and professional communication style, both internally and externally
Ability to focus and get things done in a fast-paced, high-energy environment

Job Responsibility

Partner with the Sales, Business Operations, and Technology Recruiting teams to develop custom scheduling solutions for each of their unique pipelines and candidates
Manage the onsite interview calendar for each of Arrive's office locations
Manage the allocation of interviews to support the unique hiring needs of each Wing and Location
Own the communication cadence with hiring managers and provide weekly visibility to final interview schedules and pipeline movement
Troubleshoot issues that arise during onsite interview scheduling and execution with professionalism and thoughtful prioritization
Identify and provide recommendations for process improvements across interview scheduling, allocation, and communication
Evaluate new tools and technology to support the interview scheduling process
Support the Operations team through interview-centric reporting and analysis
Report directly to the Talent Acquisition Operations Manager and support additional operations projects and initiatives as needed

What we offer

Medical, dental, vision, life, disability, and supplemental coverage
Matching 401(k) program
Employee Resource Groups
Office wide engagement activities, team events, happy hours and more
Casual dress code
Free on-site parking
Fully stocked coffee bar
Onsite gym
Free counseling sessions through Employee Assistance Program
Company paid holidays, paid vacation time and wellness days

Fulltime

New

Senior Talent Acquisition Coordinator

Location

Salary:

65000.00 - 75000.00 USD / Year

PerkinElmer

Expiration Date

Until further notice

Requirements

3–6+ years of experience in Talent Acquisition coordination, recruiting operations, staffing, or agency/consulting environments or combined experience as an executive admin or administrative coordinator
Proven ability to operate in fast‑paced, high‑growth organizations with frequent change and competing priorities
Experience with complex scheduling coordination
Has worked with all levels in an organization
Strong organizational skills with the ability to manage multiple workflows simultaneously without dropping details
Exceptional follow‑up, communication, and stakeholder management skills
Comfortable navigating ambiguity, pushing for clarity, and holding others accountable to timelines
Experience working with ATS platforms and recruiting workflows (Workday experience a plus)
High attention to detail, sound judgment, and a proactive, solutions‑oriented mindset

Job Responsibility

Act as the central point of coordination between Talent Acquisition, Operations leaders, hiring managers, and external partners
Manage and organize communication flow across all parties to ensure timely responses, alignment, and accountability
Proactively follow up on open action items, interview feedback, approvals, and next steps to keep hiring moving forward
Identify communication gaps or process bottlenecks and escalate or resolve as appropriate
Coordinate interview scheduling across multiple stakeholders, time zones, and priorities, often under tight timelines
Track candidate movement through the hiring process and ensure accuracy and timeliness in the ATS
Support offer coordination and pre‑hire logistics in partnership with TA Partners and HR
Ensure hiring managers understand expectations, timelines, and required inputs throughout the process
Maintain organized, up‑to‑date trackers and reporting to support hiring visibility and decision‑making
Partner with TA leadership to reinforce standardized hiring processes while adapting to the realities of a high‑growth environment

Fulltime

New

Legal Talent Acquisition Coordinator

Location

United States , Washington

Salary:

34.00 - 50.00 USD / Hour

Beacon Hill

Expiration Date

Until further notice

Requirements

Bachelor’s degree preferred
3+ years of relevant experience
Experience in legal or professional services recruiting preferred
Proven ability to support multiple stakeholders in a fast-paced environment
Highly organized with strong attention to detail and multitasking skills
Excellent written and verbal communication skills
Proficiency in Microsoft Office and ATS systems

Job Responsibility

Provide high-level support to a legal recruiting and talent acquisition team
Manage interview scheduling and coordination across multiple stakeholders and offices
Coordinate candidate communications and support the full recruiting lifecycle
Maintain candidate records and tracking in applicant tracking systems
Prepare recruiting materials, offer documentation, and reporting
Manage background checks, conflicts checks, and onboarding coordination
Process vendor invoices and maintain recruiting-related records
Support special projects, reporting, and recruiting operations

New

Talent Acquisition Coordinator

We are looking for a Talent Acquisition Coordinator to support a fast-moving hir...

Location

United States , Bayport

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in talent acquisition coordination, recruiting operations, or a similar hiring support role within a fast-paced business setting
Proven ability to support high-volume recruiting activity while managing scheduling, candidate communication, and administrative follow-through
Hands-on experience using Workday for recruiting or candidate tracking activities
Strong proficiency with Microsoft Outlook, Teams, Excel, and other Microsoft Office applications
Ability to communicate confidently with candidates, recruiters, hiring managers, and senior leadership
High level of accuracy when handling interview schedules, candidate records, and compliance-related documentation
Comfortable shifting between competing priorities and responding quickly in a dynamic work environment
Experience supporting corporate or specialized recruiting teams is strongly preferred

Job Responsibility

Coordinate recruiting activity for multiple recruiters at once, ensuring hiring workflows continue moving efficiently across a high-volume environment
Manage candidate progress through key pre-employment stages, including offer follow-up, background screening, drug testing, and required onboarding documentation
Communicate with applicants through text, phone, and email to keep them informed, resolve delays, and help protect scheduled start dates
Arrange a large number of interviews each day, from hourly hiring conversations to panel meetings involving senior leaders and other stakeholders
Maintain accurate records in Workday and related tracking tools so candidate information, scheduling details, and hiring updates remain current
Partner with recruiters and hiring teams to support both large-scale hiring needs and recruiting coordination for specialized roles
Adjust quickly to changing priorities and urgent requests while maintaining strong service levels for candidates, recruiters, and interview teams
Use Microsoft Outlook, Teams, and other office tools to manage calendars, meeting logistics, and day-to-day communication
Monitor pre-employment processing timelines and follow up as needed when approvals or documentation are still pending

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

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Talent Acquisition Coordinator Operations

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