Talent Acquisition Coordinator II

• Greet, escort, and host candidates during onsite interviews
• Provide high-touch, in-person customer service to candidates, employees, and hiring teams
• Coordinate and manage candidate interview scheduling
• Arrange interview logistics including lunch, refreshments, travel coordination, and IT setup for virtual interviews
• Verify job and candidate details in the applicant tracking system (SmartRecruiters)
• Create offer letters and obtain required approvals through the ATS
• Initiate pre-hire onboarding and assist with new hire orientation as needed
• Enter, audit, and maintain accurate data in automated HR systems
• Verify completeness and accuracy of employment and onboarding documents
• Maintain employee and candidate files in compliance with company policies
• Provide information and support to candidates and employees regarding HR processes
• Assist with complex administrative processes and special projects
• Process expense reports and prepare reports for management as requested
• Participate on project teams and contribute creative solutions to operational challenges

• Strong understanding of administrative operations within HR, Staffing, or Talent Acquisition
• Minimum 3 years of experience in one or more of the following: Administration, Human Resources, Talent Acquisition, Customer Service
• Experience using an Applicant Tracking System (ATS) required
• Experience with SmartRecruiters is a plus
• Highly detail-oriented with strong organizational and multitasking skills
• Excellent written and verbal communication skills
• Proficient in Microsoft Word, Excel, PowerPoint, and Outlook calendaring
• Comfortable navigating intranet and internet-based tools
• Ability to read, analyze, and interpret company policies and procedures
• Strong interpersonal skills with the ability to maintain confidentiality and conduct business ethically
• Ability to work effectively in a fast-paced, high-volume environment
• Awareness of employment laws and regulations related to hiring and HR practices

Experience with SmartRecruiters