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We’re looking for a Talent Acquisition Administrator to join our ANZ team and support our Talent Acquisition team across Australia and New Zealand. This fast-paced role involves engaging with team members in multiple locations and time zones, so strong organisational skills and the ability to manage competing priorities are essential. You’ll need to be proactive—never hesitating to reach out, follow up, and drive recruitment activities forward. If you’re someone who thrives in a busy environment, enjoys tackling existing & new projects, and is always seeking ways to improve processes, you’ll fit right in. Time management and prioritisation come naturally to you, and you bring a good sense of humour to work every day, we believe in having fun while achieving great results together.
Job Responsibility:
Coordinate and support the administrative requirements for all recruitment activities, ensuring smooth workflow and effective communication with TA Team
Point of contact for weekly internal job bulletins and manage all associated processes
Maintain and update the Applicant Tracking System (Taleo), ensuring candidate and job records are current and reliable
Assist TA team by preparing sourcing reports, maintaining candidate pipelines, and tracking progress for job requisitions
Request reference checks and document related communications between TA team members, managers, and candidates
Support the implementation of sourcing strategies by managing job postings, online advertisements, and other recruitment-related communications
Assist the team in monitoring applicant flow and pipeline movement
Ensure all candidate data, notes, and related documentation are on Taleo and the Recruitment SharePoint
Maintain Taleo, ensuring all required internal contacts are on the system
Be the point of contact for the Global Mobility team, advertising and managing all information required for Labour Market Testing
Collaborate with TA Consultants and team members to improve administrative processes and enhance recruitment operations
Manage ANZ TA Email inbox
Work with TA consultants to track agency spend
Serve as a resource for best practices in recruitment administration and system usage
Requirements:
Relevant qualification in Human Resources or a related discipline
Minimum of 2 years’ experience in recruitment or HR administration or a similar support role
Excellent verbal and written communication skills, with the ability to interact professionally with candidates and stakeholders at all levels
Strong organisational and administrative skills, with a proven ability to manage competing priorities and high- volume workloads
Strong knowledge in using suite of tools and serves as a subject matter expert in talent data management and reporting
Exceptional attention to detail, ensuring accuracy and compliance across recruitment process and documentation
Ability to work effectively in a team environment
What we offer:
Genuine Flexible Working Arrangements - Including work from home opportunities, provision for school term contracts, job sharing and part time employment
Option to purchase up to 4 weeks additional leave
Learning and Talent Development Programs - Including Global programmes, online learning and on-the-job learning
Mentoring for your own development and the opportunity to mentor others
A friendly team environment, with dedicated and enthusiastic staff committed to producing high quality service and deliverables