Systems Integrator - Front Office Job at Arcfield (Herndon)

Job Description

The Systems Integrator will support the Infrastructure Services Engineering Division (ISED) by providing systems integration and integrated portfolio project support. The Systems Integrator will provide the Sponsor with division-level systems integration to include programmatic understanding of relationships, dependencies, and requirements of ISED projects, end-to-end project management support, and other front office initiatives.

Job Responsibility

Assist in the preparation of mission focused strategic plans and reports
Create and/or modify comprehensive briefing packages
Maintain Project Management Plans
Stay abreast of all project activities
Brief at the Division- and Group-level PMRs
Assist in the identification, tracking, responding, and completion of action items, using the Agency's current corporate tool (TaskIT)
Track and monitor ISED projects and initiatives, assist with the coordination of project schedules, and capture meeting minutes
Assist with assessing, documenting, and tracking program requirements, and follow-on technical exchange meetings (TEMs)
Coordinate, conduct, and attend weekly project meetings with the leadership and engineering teams
Coordinate briefings with Mission Partners and corporate Staff (Briefing Circuit)
Compose and maintain correspondence documentation such as status reports and executive-level communications
Work independently and among a team with minimal supervision to address roadblocks and deliver results in a timely manner or provide the most relevant course of action
Track division procurements to ensure renewals of hardware and software occur in a timely fashion
Facilitate schedules for physical equipment installs
Serve as Vault Custodian
Serve as the (secondary) Response Officer for Account Property for the division
Serve as the primary POC for the REDS project, including serving as the primary POC for the ISED Office Hours

Requirements

Must possess and be able to maintain a TS/SCI clearance with Polygraph
BS 10-12, MS 8-10, PhD 5-7
Plan and coordinate program management process activities and leverage experience to recommend and implement streamlined, efficient, and effective business processes
Respond directly to inquiries when appropriate or take action to facilitate resolution of a range of inquiries and concerns related to the supported mission
Track assigned actions to ensure completion and response
Provide oversight of activities by monitoring progress to ensure organization principals are aware of all task statuses
Ability to assist in the preparation of management plans and reports
Ability to maintain correspondence suspense files, records, files for reports, operating procedures, internal memorandums, and compose correspondence
Ability to compose technical documents including user's manuals, training materials, installation guides, proposals, and reports
Manage internal business actions, identify internal and external dependencies and apply decision analysis to ensure tasks and action progress at a rate commensurate with organizational operations tempo
Facilitate engagement sessions with partners and lead related forums
Develop standard operating procedures and associated documentation
Provide consolidated portfolio and risk management reporting by working with PMs to deliver executive-level reporting across activities
Provide data analysis to identify opportunities for efficiencies
Develop and recommend long-range plans to accomplish office goals and collaborate in strategic planning for future years
Construct and maintain background documentation on programmatic and resource analyses, discussions, thinking, and decisions to aid the Sponsor's resource management continuity
Provide backup support to the administrative officer
Manage and coordinate responses for corporate actions

Nice to have

Strong oral and written communications and interpersonal skills
strong attention to detail
Demonstrated experience with the MS Office Suite with the ability to prepare technical and non-technical briefings and presentations for use at the executive level
Proactive with a demonstrated experience multi-tasking in a fast-paced and demanding technical environment
Demonstrated experience and solid understanding of long-range strategic planning in a large organization, change/transition management, portfolio management and financial management
Demonstrated intellectual rigor and professional expertise to brainstorm new ideas and identify appropriate industry and Sponsor best practices

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Systems Integrator - Front Office

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