CrawlJobs Logo

System & HR Coordinator

wilsonjames.co.uk Logo

Wilson James

Location Icon

Location:
United Kingdom , Somerset

Category Icon
Category:
Human Resources

Job Type Icon

Contract Type:
Employment contract

Salary Icon

Salary:

31508.50 GBP / Year
Save Job
Save Icon
Apply Position

Job Description:

This role combines workforce systems administration with core HR administration support. The Systems & HR Coordinator will manage the day-to-day running of the workforce management and time & attendance systems, while also providing operational HR support across the employee lifecycle.

Job Responsibility:

  • Monitor clock-in and clock-out activity for employees through our workforce management software
  • Communicate with managers and HR regarding staff absence, sick leave, and lateness
  • Process holiday, absences, sick leave and other types of leave, in line with Company policies, monitoring employee holiday entitlement
  • Process HR elements of onboarding, including adding new starters to systems, coordinating pre-employment checks, and supporting vetting and right-to-work processes
  • Support the consistent and fair application of HR policies across the WJ HPC team
  • Act as a point of contact for payslip queries, investigating and resolving issues
  • Upload, amend and amend overtime duties, shift patterns, post adjustments and system records
  • Coordinate and assist with training administration for managers, including system and process support
  • Support the wider team with broader administrative requests or additional reasonable duties as required to support the business

Requirements:

  • Ability to work to tight deadlines in a pressurised environment, maintaining a high level of accuracy and attention to detail
  • Excellent organisation and planning skills, ability to work methodically and manage conflicting priorities
  • Strong administrative/co-ordination experience within a fast-paced environment dealing with multiple and complex administrative processes
  • Excellent IT skills, including MS Office (particularly Outlook, Word and Excel), and the capacity to swiftly pick up bespoke IT systems and tools
  • CITB HS&E Operators certificate
  • A good standard of education in Maths, English and IT
  • You must be able to provide a 3-year work/ unemployment/ education history for vetting process in line with HPC protocols
  • You must be able to obtain the HPC pass
What we offer:
  • Salary starting from £31,508.50 per annum (£29,000.00 core salary plus a guaranteed project bonus of 8.65%, which is paid monthly)
  • Shift pattern of 9-day fortnight (Monday - Friday on week one, then Monday - Thursday on week two)
  • Annual leave of 25 days + Bank holidays
  • Access to Online GP Service for you and your dependants
  • Life assurance scheme
  • Company sick pay
  • Pension Scheme 5% employer contribution
  • Access to an industry leading Employee Benefits Platform offering lifestyle savings and discounts on most high street retailers, a Reward and Recognition programme
  • Employee Assistance Programme that provides a health and wellbeing support service
  • As an employer of choice, we focus on wellbeing, training, and career progression
  • Employee Referral Scheme
  • Opportunity to work in a dynamic and supportive environment
  • Opportunity to progress through apprenticeship programmes for professional development

Additional Information:

Job Posted:
May 04, 2026

Expiration:
May 11, 2026

Employment Type:
Fulltime
Work Type:
On-site work
Icon
Wilson James - All Job Offers
Job Link Share:
Copy Link Icon
Facebook Icon Twitter Icon LinkedIn Icon

Looking for more opportunities? Search for other job offers that match your skills and interests.

Briefcase Icon

Similar Jobs for System & HR Coordinator

Talent Acquisition and HR Coordinator

Delta Solutions & Strategies is seeking a highly organized and detail-oriented i...
Location
Location
United States , Colorado Springs
Salary
Salary:
60000.00 - 75000.00 USD / Year
deltasands.com Logo
Delta Solutions & Strategies
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Experience in HR, talent acquisition support, or administrative coordination in a fast-paced environment
  • Demonstrated ability to manage sensitive information, including PII and CUI, with strict confidentiality and compliance
  • Strong organizational and time-management skills with exceptional attention to detail
  • Excellent communication skills, both verbal and written
  • Proficiency in Microsoft 365 (Outlook, Excel, Teams, SharePoint) and willingness to learn HR platforms such as Lever ATS and PowerApps
  • Ability to prioritize multiple deadlines and collaborate effectively across teams
  • Knowledge of HR onboarding compliance requirements (I-9, E-Verify, employment documentation) is preferred
  • Eligible to obtain a DoD security clearance
Job Responsibility
Job Responsibility
  • Own the pre-employment and onboarding process including documentation collection, background checks, employment verifications, security prescreening, and accurate completion and retention of I-9s
  • Responsible for benefit enrollment, eligibility verification, and supporting new hire questions
  • Prepare and track new hire documentation and onboarding workflows across ATS, HR systems, and SharePoint/PowerApps, ensuring accuracy and process continuity
  • Provide administrative support to the Talent Acquisition team including interview coordination, candidate communication, and supporting job postings
  • Maintain confidential HR records and employee data in compliance with federal retention rules and security controls for PII/CUI
  • Initiate and track Personnel Action Forms (PAFs) and ensure accurate processing of HR changes related to payroll, labor categories, and job data
  • Assist with onboarding and HR metrics reporting for compliance and audit readiness
  • Support offboarding tasks including exit documentation and system access coordination
  • Respond to employee inquiries and provide general HR and benefits support as needed
  • Support HR initiatives and employee engagement activities as assigned
  • Fulltime
Read More
Arrow Right

HR Coordinator

HR Coordinator position for a 12 month fixed term contract at a leading accounta...
Location
Location
United Kingdom , London
Salary
Salary:
40000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Demonstrable experience in an HR team/position
  • Degree in HR or related field, or CIPD Level 3 (or working towards) - advantageous
  • Strong attention to detail and process-driven mindset
  • Highly organised with the ability to manage multiple priorities
  • Excellent initiative, capable of working independently and solving problems
  • Proficient in Excel (formulas, pivot tables, VLOOKUPs) and producing HR reports
  • Good understanding of HR processes and UK employment law basics
Job Responsibility
Job Responsibility
  • Team Support: Provide high-quality administrative and operational support across the HR team
  • Process & Quality Ownership: Act as a key keeper of HR processes, ensuring all documentation and records meet compliance and quality standards
  • Employee Lifecycle Management: Own aspects of the employee lifecycle, assisting with onboarding, changes to terms and conditions, and benefits administration
  • Employee Relations Assistance: Support the management of employee relations cases, ensuring accurate records and timely follow-ups
  • HR Data & Reporting: Maintain HR systems with accuracy, produce regular reports, and analyse trends using Excel to support decision-making
  • Payroll Administration: Assist in preparing and submitting monthly payroll data, liaising with outsourced providers for accuracy
  • Reward & Benefits: Help with existing processes and new projects related to rewards and benefits
  • HR Projects: Contribute to HR initiatives and process improvement projects in collaboration with senior HR advisors
What we offer
What we offer
  • Hybrid Working
  • Regular Social Events
  • Bank Holiday Flexibility
  • 25 Days Annual Leave
  • Bonus Scheme
  • Private Medical
  • Annual Season Ticket Loan
  • Fulltime
Read More
Arrow Right

HR Coordinator

HR Coordinator position for a 12 month fixed term contract at a leading accounta...
Location
Location
United Kingdom , London
Salary
Salary:
35000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Demonstrable experience in an HR team/position
  • Degree in HR or related field, or CIPD Level 3 (or working towards) - advantageous
  • Strong attention to detail and process-driven mindset
  • Highly organised with the ability to manage multiple priorities
  • Excellent initiative, capable of working independently and solving problems
  • Proficient in Excel (formulas, pivot tables, VLOOKUPs) and producing HR reports
  • Good understanding of HR processes and UK employment law basics
Job Responsibility
Job Responsibility
  • Team Support: Provide high-quality administrative and operational support across the HR team
  • Process & Quality Ownership: Act as a key keeper of HR processes, ensuring all documentation and records meet compliance and quality standards
  • Employee Lifecycle Management: Own aspects of the employee lifecycle, assisting with onboarding, changes to terms and conditions, and benefits administration
  • Employee Relations Assistance: Support the management of employee relations cases, ensuring accurate records and timely follow-ups
  • HR Data & Reporting: Maintain HR systems with accuracy, produce regular reports, and analyse trends using Excel to support decision-making
  • Payroll Administration: Assist in preparing and submitting monthly payroll data, liaising with outsourced providers for accuracy
  • Reward & Benefits: Help with existing processes and new projects related to rewards and benefits
  • HR Projects: Contribute to HR initiatives and process improvement projects in collaboration with senior HR advisors
What we offer
What we offer
  • Hybrid Working: Enjoy flexibility in your work schedule
  • Regular Social Events: Connect with colleagues and have fun
  • Bank Holiday Flexibility: Tailor your time off to suit your lifestyle
  • 25 Days Annual Leave: Take the time you need to recharge
  • Bonus Scheme: Be rewarded for your hard work
  • Private Medical: Your health and wellbeing matter
  • Annual Season Ticket Loan: Ease your commute with a financial helping hand
  • Fulltime
Read More
Arrow Right

HR Coordinator II

The HR Coordinator II plays a critical role in supporting the recruiting and onb...
Location
Location
United States , Westerville
Salary
Salary:
Not provided
honorvettech.com Logo
HonorVet Technologies
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 1–3 years of experience in recruiting coordination, HR support, or administrative roles
  • Strong organizational and multitasking skills with exceptional attention to detail
  • Excellent written and verbal communication skills, with the ability to work effectively across diverse cultures and time zones
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with Applicant Tracking Systems (ATS)
  • Ability to maintain confidentiality and handle sensitive information with professionalism and integrity
Job Responsibility
Job Responsibility
  • Coordinate and schedule interviews across multiple time zones, ensuring timely and effective communication with candidates and hiring teams
  • Arrange candidate travel and lodging in accordance with company policies, budget guidelines, and compliance standards
  • Process and track interview-related expenses accurately and in a timely manner
  • Maintain organized and up-to-date records of candidate communication, interview schedules, and onboarding documentation
  • Collaborate with international onboarding teams to support global hiring activities and ensure compliance with regional requirements
  • Serve as a primary point of contact for candidates, providing clear, professional, and timely communication throughout the interview and onboarding process
  • Assist recruiters and hiring managers with administrative tasks to improve overall recruitment efficiency and workflow
  • Fulltime
Read More
Arrow Right

HR Coordinator

Our client, a leading accountancy firm based in the heart of London, is on the l...
Location
Location
United Kingdom , City Of London
Salary
Salary:
40000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Demonstrable experience in an HR team/position
  • Degree in HR or related field, or CIPD Level 3 (or working towards) - advantageous
  • Strong attention to detail and process-driven mindset
  • Highly organised with the ability to manage multiple priorities
  • Excellent initiative, capable of working independently and solving problems
  • Proficient in Excel (formulas, pivot tables, VLOOKUPs) and producing HR reports
  • Good understanding of HR processes and UK employment law basics
Job Responsibility
Job Responsibility
  • Provide high-quality administrative and operational support across the HR team, ensuring a smooth HR service
  • Act as a key keeper of HR processes, ensuring all documentation and records meet compliance and quality standards
  • Own aspects of the employee lifecycle, assisting with onboarding, changes to terms and conditions, and benefits administration
  • Support the management of employee relations cases, ensuring accurate records and timely follow-ups
  • Maintain HR systems with accuracy, produce regular reports, and analyse trends using Excel to support decision-making
  • Assist in preparing and submitting monthly payroll data, liaising with outsourced providers for accuracy
  • Help with existing processes and new projects related to rewards and benefits
  • Contribute to HR initiatives and process improvement projects in collaboration with senior HR advisors
What we offer
What we offer
  • Hybrid Working: Enjoy flexibility in your work schedule
  • Regular Social Events: Connect with colleagues and have fun
  • Bank Holiday Flexibility: Tailor your time off to suit your lifestyle
  • 25 Days Annual Leave: Take the time you need to recharge
  • Bonus Scheme: Be rewarded for your hard work
  • Private Medical: Your health and wellbeing matter
  • Annual Season Ticket Loan: Ease your commute with a financial helping hand
  • Fulltime
Read More
Arrow Right

HR Generalist Coordinator II

The HR Generalist Coordinator II provides support to Human Resources and operati...
Location
Location
United States , Zephyr Cove
Salary
Salary:
22.00 - 24.00 USD / Hour
aramark.com Logo
Aramark
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 1-2 years in Human Resources preferred
  • Bachelor’s degree preferred
  • Strong interpersonal and planning skills
  • Strong English verbal/written communication skills
  • A high level of guest service and an eye for detail
  • Proficient in Microsoft office programs
  • Experience taking care of a large employee population preferred
Job Responsibility
Job Responsibility
  • Use HR systems to produce reports
  • Assist with tracking and administrating recognition program
  • Provide data and information as needed for investigations in partnership with HR Managers
  • Coordinate the benefits program
  • Lead and coordinate the Annual Performance Review process for front line associates in partnership with management
  • Assist with hiring, on-boarding, and training new associates
  • Connect with a third-party administrator for worker’s compensation, FMLA, and Short-Term Disability and leave
What we offer
What we offer
  • medical
  • dental
  • vision
  • work/life resources
  • retirement savings plans like 401(k)
  • paid days off such as parental leave and disability coverage
Read More
Arrow Right

HR Coordinator

We are looking for an efficient Human Resources (HR) Coordinator to undertake a ...
Location
Location
United States , Dallas
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience as an HR coordinator or relevant human resources/administrative position
  • Knowledge of human resources processes and best practices
  • Strong ability in using MS Office (MS Excel and MS PowerPoint, in particular)
  • Experience with HR databases and HRIS systems (e.g. Virtual Edge)
  • Ability to work with ATS software
  • In-depth understanding of sourcing tools, like resume databases and online communities
  • Outstanding communication and interpersonal skills
  • Ability to handle data with confidentiality
  • Good organizational and time management skills
  • CIPD certification is an advantage
Job Responsibility
Job Responsibility
  • Respond to internal and external HR related inquiries or requests and provide assistance
  • Redirect HR related calls or distribute correspondence to the appropriate person of the team
  • Maintain records of personnel-related data (payroll, personal information, leaves, turnover rates etc.) in both paper and the database and ensure all employment requirements are met
  • Liaise with other departments or functions (payroll, benefits etc.)
  • Support the recruitment/hiring process by sourcing candidates, performing background checks, assisting in shortlisting, issuing employment contracts etc.
  • Assist supervisors in performance management procedures
  • Schedule meetings, interviews, HR events etc. and maintain the team’s agenda
  • Coordinate training sessions and seminars
  • Perform orientations, onboarding and update records with new hires
  • Produce and submit reports on general HR activity
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • eligibility to enroll in company 401(k) plan
  • Fulltime
Read More
Arrow Right

HR Coordinator

As the HR Coordinator, you will play a pivotal role in supporting a wide range o...
Location
Location
United Kingdom , Taunton
Salary
Salary:
28800.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Experience in a generalist HR administration role
  • Strong organisational and communication skills
  • Knowledge of HR systems and data protection legislation
  • Confident in managing multiple priorities and working to deadlines
  • CIPD Level 3 qualified (highly desirable) or willingness to work towards it.
Job Responsibility
Job Responsibility
  • Manage HR inbox queries and escalate appropriately
  • Oversee compliance processes including Right to Work, DBS checks, and PIN verifications
  • Maintain accurate HR records and systems, ensuring data integrity
  • Support recruitment processes, including issuing contracts and pre-employment checks
  • Coordinate HR meetings, disciplinary hearings, and note-taking
  • Assist with employee engagement initiatives and exit interviews.
What we offer
What we offer
  • 25 days holiday + 8 Bank Holidays
  • 5% matched pension contributions
  • Access to a comprehensive Employee Assistance Programme
  • Company sick pay
  • Small, supportive and friendly team environment.
  • Fulltime
Read More
Arrow Right