Surgical Scheduler I Job at Boston Children's Hospital (Boston)

Surgical Scheduler- Dentistry

At Boston Children’s Hospital, the quality of our care – and our inclusive hospi...

Location

United States , Boston

Salary:

20.63 - 33.55 USD / Hour

Boston Children's Hospital

Expiration Date

Until further notice

Requirements

Minimum 2 years of healthcare admin experience
1 year of direct surgical scheduling experience required for external candidates
Minimum 3 years of healthcare admin experience
2 years direct surgical scheduling experience for external candidates

Job Responsibility

Coordinates and schedules inpatient and outpatient surgical procedures, ensuring accurate daily OR schedules with required equipment and resources
Communicates with surgeons, physicians, and staff to confirm schedules, manage additional OR time, and relay critical updates
Maintains and verifies scheduling data in hospital systems, including patient information and insurance authorizations
Distributes schedules and supports pre-surgical needs such as consults, while responding to routine inquiries and escalating complex issues
Collaborates with clinical teams to improve OR efficiency, supports staff onboarding/training, and assists with reporting and metrics
Serves as team lead, supporting the supervisor with planning, prioritization, delegation, and coverage in their absence
Drives operational efficiency by optimizing OR utilization, supporting staff training/onboarding, resolving/escalating issues, and assisting with reporting and metrics

What we offer

flexible schedules
affordable health, vision and dental insurance
child care and student loan subsidies
generous levels of time off
403(b) Retirement Savings plan
Pension
Tuition and certain License and Certification Reimbursement
cell phone plan discounts
discounted rates on T-passes

Fulltime

New

Medical Secretary (Surgical Scheduling Focus)

Our client is seeking a Medical Secretary with a focus on surgical scheduling to...

Location

United States , Delray Beach

Salary:

58000.00 - 60000.00 USD / Year ▼

Medasource

Expiration Date

Until further notice

Requirements

Prior experience in surgical scheduling (orthopedics strongly preferred)
Experience working with hospital systems and surgical workflows
Proficiency with Epic or similar EMR systems
Strong communication and organizational skills
Ability to manage high-volume scheduling and coordination tasks
Experience working with an older patient population preferred

Job Responsibility

Coordinate and schedule surgical procedures, focusing on orthopedic cases such as hip and shoulder replacements
Communicate regularly with physicians, hospital staff, and patients to facilitate scheduling and information flow
Manage calendars, case bookings, and pre- and post-operative scheduling for surgical cases
Upload and maintain patient documentation and results in the electronic medical record (EMR) system
Ensure all required documentation and surgical clearances are completed prior to procedures
Serve as a liaison between clinical and administrative teams to support seamless operations

What we offer

Medical
Dental
Vision
Health Savings Account
Dependent Care FSA
Supplemental coverage
401k plan with company match
Paid time off
Sick time
Paid company holidays

Fulltime

Operating Room Scheduling Coordinator 2

The Operating Room (OR) Scheduling Coordinator 2 maintains the master OR schedul...

Location

United States , Round Rock

Salary:

Not provided

Baylor Scott & White Health

Expiration Date

Until further notice

Requirements

H.S. Diploma/GED Equivalent
3 Years of Experience
Previous experience in health care revenue cycle preferred
Good listening and communication skills with professional and respectful telephone etiquette
Ability to operate basic office equipment (e.g., computer, fax, copier, scanner, and telephone)
Able to multi-task
Able to maintain confidentiality
Excellent data entry, numeric, typing and computer navigation skills
Able to demonstrate precision and flexibility

Job Responsibility

Maintains the master OR schedule and Anesthesiology coverage
Schedules surgical patients when necessary
Assists other hospital departments in scheduling surgical time
Relays patient information to Surgical Services and the Day Surgery Unit staff
Makes changes to the schedule and contacts appropriate departments
Maintains access security to the surgical scheduling systems
Provides scheduling help to ensure department efficiency
Promptly and courteously answers and screens phone calls
Coordinates changes, postponements, and cancellations with physicians and Surgical Services
Informs Surgical Services of possible equipment conflicts in the Operating Room

What we offer

Immediate eligibility for health and welfare benefits
401(k) savings plan with dollar-for-dollar match up to 5%
Tuition Reimbursement
PTO accrual beginning Day 1

Fulltime

Surgery Scheduler

Robert Half's client is looking for an experienced and detail-oriented Surgery S...

Location

United States , San Ramon

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in surgery scheduling within a hospital or surgery center environment
Strong knowledge of procedure codes and medical coding practices
Proficiency in medical software systems, including Allscripts and Cerner Technologies
Exceptional organizational skills with the ability to manage multiple schedules and tasks
Excellent communication skills to liaise effectively with physicians, medical staff, and vendors
Experience handling authorizations and approvals for medical procedures
Familiarity with maintaining charts, graphs, and comprehensive patient records
Ability to adapt to changes in scheduling and respond efficiently to updates or cancellations

Job Responsibility

Coordinate surgical procedures by collaborating with physicians' offices and adhering to designated time blocks
Ensure all required surgical equipment and supplies are available by working closely with medical staff and vendors
Prepare and organize patient medical records, including history and documentation necessary for scheduled procedures
Manage updates, changes, or cancellations to the surgical schedule and communicate adjustments promptly to relevant parties
Maintain accurate and up-to-date records of patients and procedures to support compliance and efficiency
Adhere to healthcare policies, standards, and regulations while performing scheduling duties
Utilize medical software systems such as Allscripts and Cerner Technologies to manage scheduling and documentation
Answer inbound calls and address inquiries related to surgical procedures and scheduling
Coordinate authorizations and approvals for procedures as needed
Ensure proper use of medical coding for surgical procedures and documentation

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Director, Operative Scheduling & Patient Access

Reporting directly to the VP of Business Operations for Perioperative Services, ...

Location

United States , Boston

Salary:

118081.60 - 188936.80 USD / Year

Boston Children's Hospital

Expiration Date

Until further notice

Requirements

Bachelor’s degree in business or related field
Minimum of seven years of relevant experience, including at least two years of experience managing or directing a team
Strong project management and leadership skills, with the ability to manage multiple projects simultaneously, develop implementation timelines, identify resource needs and potential impacts, and track progress
strong team-building skills
Ability to engage Department Heads and other key individuals and groups to gain involvement and approval to implement identified opportunities
Ability to solve complex problems requiring the use of scientific, mathematical, or technical principles, along with in-depth, experience-based cross-functional knowledge
Strong communication skills to effectively address conflicting views or issues, mediate fair solutions, and demonstrate well-developed writing skills
Demonstrated ability to take initiative and implement new programs and procedures
Must be highly tech-savvy, with strong data analysis and reporting skills

Job Responsibility

Formulate and oversee the surgical schedule to maximize OR utilization
Coordinate allocation of OR resources, including personnel, equipment, and facilities
Ensure smooth and effective scheduling of surgical procedures, minimizing delays and cancellations
Collaborate with clinical and administrative leadership to manage schedule variations and maintain appropriate staffing levels
Optimize utilization of OR space and advanced technology to enhance operational efficiency
Partner with clinical teams to prioritize and schedule surgical cases in accordance with established guidelines
Establish and uphold access policies and protocols to ensure timely patient care
Continuously assess and improve scheduling and access to enhance patient outcomes and OR utilization
Collect and analyze data related to OR usage, backlog, patient wait times, and key performance metrics
Produce reports to monitor and evaluate departmental performance

What we offer

flexible schedules
affordable health, vision and dental insurance
child care and student loan subsidies
generous levels of time off
403(b) Retirement Savings plan
Pension
Tuition and certain License and Certification Reimbursement
cell phone plan discounts
discounted rates on T-passes

Fulltime

Theatre Technician

This is a hands-on and rewarding support role, working alongside our specialist-...

Location

United Kingdom , Ellesmere Port

Salary:

12.60 GBP / Hour

Animal Trust

Expiration Date

Until further notice

Requirements

Experience in a veterinary or medical theatre/clinical environment (desirable)
Strong attention to detail and commitment to cleanliness and sterility
Ability to follow set procedures and maintain high standards under pressure
Effective time management and organisational skills
Confident working independently and as part of a fast-paced clinical team
Excellent communication skills for relaying information to the wider clinical team
Proactive approach to maintaining stock and equipment readiness
Enthusiasm for animal care and supporting surgical outcomes

Job Responsibility

Prepare theatres for scheduled surgical procedures, ensuring all required equipment is clean, sterilised, and available
Lay out surgical kits and assist in setting up surgical areas to support efficiency and aseptic protocols
Clean, pack, and sterilise surgical instruments and consumables using autoclaves and ultrasonic cleaners
Conduct regular maintenance checks on surgical tools and ensure any faults are reported and addressed
Ensure proper storage and organisation of sterile supplies
Maintain a clean and aseptic theatre environment before, during, and after surgical procedures
Follow strict infection control protocols including cleaning checklists, waste management, and barrier nursing support
Restock and rotate surgical supplies
Assist with cleaning duties across the hospital as required
Work collaboratively with veterinary surgeons, nurses, and support staff to ensure smooth surgical workflows

What we offer

Holiday allowance: 5.6 weeks (Including Bank holidays)

Fulltime

Surgery Scheduler

We are looking for a skilled Surgery Scheduler to join our team in Glendale, Cal...

Location

United States , Glendale

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in patient scheduling within a healthcare environment
Ability to verify medical insurance coverage and navigate insurance processes
Proficiency in using Epic EMR for scheduling and record management
Familiarity with surgical procedures and terminology
Strong communication skills to interact with patients, healthcare staff, and insurance providers
Excellent organizational abilities to manage multiple schedules and priorities
Knowledge of hospital policies and procedures related to surgery scheduling
Commitment to maintaining patient confidentiality and professionalism

Job Responsibility

Coordinate and manage surgery schedules, ensuring accuracy and efficiency
Verify patient information and insurance coverage prior to scheduling procedures
Utilize Epic EMR to maintain accurate records and streamline scheduling processes
Communicate effectively with patients, surgeons, and healthcare staff to confirm schedules and resolve any conflicts
Ensure compliance with hospital policies and procedures during the scheduling process
Collaborate with surgical teams to optimize scheduling and resource allocation
Provide patients with pre-operative instructions and ensure they are well-informed about their procedures
Handle last-minute changes or emergencies with professionalism and efficiency
Work closely with insurance providers to confirm coverage for surgical procedures
Maintain confidentiality and professionalism while handling sensitive patient information

What we offer

medical
vision
dental
life insurance
disability insurance
401(k) plan
free online training

Fulltime

Surgery Scheduler Clinic

As our Surgery Scheduler, you will be a critical orchestrator of complex operati...

Location

United States , Tacoma

Salary:

28.12 - 39.29 USD / Hour

American Nursing Care

Expiration Date

Until further notice

Requirements

Two years of work experience in a medical office or healthcare environment where knowledge of medical terminology, insurance companies and codes as well as policies and procedures was necessary to perform the job

Job Responsibility

Schedules appointments and ancillary services – surgical procedures
Schedules patient surgical procedures based on authorized referral in accordance with established standards and procedures
verifies and reviews physician privilege status prior to scheduling
Gathers and documents insurance eligibility data, conducting routine verifications that can be done quickly during conversation
enters data in patient’s electronic medical record as appropriate
Schedules or coordinates pre-surgery clearance requirements prior to procedure
Reviews applicable work queue to identify patients requiring contact to confirm an existing appointment, and/or schedule a periodic future visit
contacts patient in accordance with established procedures
Contacts and follows up with patients to reschedule a missed/cancelled appointment
documents reason(s) for no-show in accordance with established procedures

What we offer

medical
prescription drug
dental
vision plans
life insurance
paid time off (full-time benefit eligible team members may receive a minimum of 14 paid time off days, including holidays annually)
tuition reimbursement
retirement plan benefit(s) including, but not limited to, 401(k), 403(b), and other defined benefits offerings

Fulltime

Surgical Scheduler I

Boston Children's Hospital

Location:
United States , Boston

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
January 15, 2026

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Job Description:

Job Responsibility:

Requirements:

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