Supply Assistant Supervisor Job at Amentum (McMurdo Station)

Job Description

Reporting to the Amentum Full-Time Supply Supervisor, the contract Assistant Supply Supervisor is responsible for supporting the efficient and effective management of supply logistics operations at McMurdo Station. As second in charge of the summer Supply Department at McMurdo Station, this role will interact with station management, the National Science Foundation, military and other agency officials in a professional and tactful manner. The Supply Assistant Supervisor is accountable for the planning, monitoring, and reviewing work of subordinates and making recommendations concerning performance appraisal and professional development. This role assists the fulltime Supply Supervisor in coordinating the movement and storage of goods, maintaining accurate inventory records, and ensuring timely delivery of supplies to various departments within the organization. Implements standard operating procedures and assists in the review and revision of operating procedures.

Job Responsibility

Assist the Supply Supervisor in overseeing day-to-day supply logistics operations and providing a broad range of coordination for the department, including staff scheduling, data management and resource tracking
Collaborate with internal Supply teams to gather and maintain reporting data and documentation for weekly reports to the Supply Supervisor, Station Management and Logistics Department Management
Coordinate and monitor the receipt, storage, and distribution of supplies, ensuring compliance with quality and safety standards
Assists in the management and tracking of labor allocations for all Supply department personnel
Aids Supervisor in ensuring all departmental documentation and standard operations procedures (SOP’s) are effectively trained to, tracked and documented
Assist in conducting regular inventory audits to reconcile physical stock with database records
Assistance in analyzing supply chain data to identify trends, inefficiencies, and areas for improvement
Responsible for implementing, maintaining, scheduling and presenting a consistent safe workplace program that is cascaded to all Supply work centers
Aids with the maintenance and tracking of all safety records and training requirements for personnel in ATTACK training tracker
Help maintains emergency documentation, vessel operations organization charts, and contact lists
Assists, trains and works with vessel offload operations and procedure planning, setup, take down and reporting for the distribution of materials. May be assigned any role and work any shift in a 24-hour period during vessel offload or during other special operations while deployed
Works with the Supply Supervisor to plan and organize meetings, arrange activities and events as essential in the Supply department as well as organizes and conducts daily/weekly safety meetings and maintains attendance and subject matter documentation
Assists Supply Supervisor with the coordination of incoming staff, including documentation packets, training schedules and meet and greets upon arrival
Maintains a proactive approach to problem solving and informational gathering, identifies and recommends needed changes to Supply department
Interacts with others in a professional manner, whether by telephone, e-mail, or in-person. Operates personal tablets/computer and utilizes software programs, spreadsheets, databases, and perform report running, records search, data input, and data corrections
Other duties as assigned by Supply department management
outdoor work will be required in varying temperatures.

Requirements

BA/BS Degree in Logistics or Supply Chain Management or three years of equivalent experience working in any of the following fields: Inventory materials management, warehousing, cargo/transportation, supply chain or logistics or a minimum of two seasons experience working in the Transportation and Logistics (T&L) department or related areas in Antarctica
Minimum of two years’ supervisory experience
Intermediate skills working within Microsoft Office Suite (primarily Excel, Word and PowerPoint)
Strong multi-tasking, organization, interpersonal, and customer service skills
Excellent attention to detail with high aptitude for detailed problem solving
Self-motivated and high accountability
ability to make sound decisions with minimal supervision
People Organization: Helps assess skills and manages the training levels of new and returning personnel. Interpersonal, and customer service skills are necessary
Conflict Management: Views conflict as an opportunity to find common ground and gain cooperation from all parties. Reads situations quickly, actively listens, and settles disagreements and disputes equitably
Creative Thinking: Demonstrates originality and imagination in thinking while developing a solution to a problem and planning of new documentation
Self-motivation: High accountability with capability to make sound decisions with minimal supervision. Strong ability to multi-task. Strong leadership skills and the ability to supervise and motivate a team
Business Communication: Writes, speaks, and presents clearly and succinctly across a variety of communication settings and adjusts communication style to the audience
Operations Systems: Understands and uses systems and tools used for day-to-day operation of a facility. Navigates ERP system in order to retrieve data accurately and effectively
Willingness and ability to deploy to Antarctica for extended periods
Successful completion of Medical and Dental examinations required by the NSF for deployment to Antarctica
Successful completion of drug screening and background check required by employer
Successful completion of Federal Background Check required by the NSF
Must be willing and able to lift and move items, parts, assemblies, and equipment up to the safety regulation maximum as required by the position
Must be willing and able to perform physical activities including heavy lifting, climbing in and out of equipment, crawling, and working outdoors in extreme cold as required by the position
Must participate in community programs, such as “house-mouse” (chores), “daisy-picking” (cleaning-up around the station), recycling efforts & safety objectives
Valid Driver’s License issued in the United States
Must be able to obtain and maintain facility credentials/authorization. Note: US Citizenship is required for facility credentials/authorization at this work location.

Nice to have

Bachelor’s degree preferred
Working knowledge of materials movement, purchasing, inventory, and hazardous materials
Advanced skills in Microsoft Office including Excel, PowerPoint and Outlook
IBM Maximo experience
Knowledge of SharePoint
Strong ability to clearly and efficiently communicate to facilitate and disseminate information
Previous deployment to Antarctica or experience with remote site Logistics and operations is highly desirable
Familiarity with government supply systems and inventory accounting requirements is strongly preferred.

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