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As a Supply & Vacation Planning Specialist EASA within TUI Airline, you will support crew supply planning through accurate data management, analytical insight, and planning system inputs. A central element of the role is maintaining accurate and complete crew supply data within the crew supply database, ensuring that information is consolidated, consistent, and reliable. The role supports effective planning by ensuring that crew availability, part-time arrangements, contractual conditions, and other supply-related inputs are accurately reflected and maintained. In parallel, you will manage and optimise the leave planning and allocation process for Pilots and Cabin Crew, ensuring compliance with company policies, labor regulations, and contractual agreements, while providing timely and clear communication to crew members. You will collaborate with various departments to ensure seamless coordination and efficient leave management. The role is particularly suited to someone who enjoys bringing structure to complex planning data and processes, and who is motivated by improving the quality and reliability of operational data.
Job Responsibility:
Maintain, update, and ensure the accuracy, integration, and security of the crew supply database ensuring it is up-to-date and reflective of current operational needs including changes such as leavers and part‑time adjustments
Perform regular data quality checks, audits, and analyses of historical crew supply and leave trends to support accurate planning and remain informed of industry best practice to aid continuous improvement
Produce and interpret routine reports on leave usage, crew availability, and planning patterns to highlight improvement opportunities
Act as the primary contact for crew leave requests, coordinating annual leave submissions and providing clear, timely communication on approvals or adjustments
Use planning tools to allocate annual leave, roster pre‑assigned activities, and manage part‑time schedules in line with operational needs, policies, and labor regulations
Resolve leave‑related conflicts and support emergency leave situations through close collaboration with crew, HR, Operations, Crew Scheduling, and social teams
Maintain departmental documentation, support audits, process improvements, and reconciliation of discrepancies related to crew leave
Interpret legal and company scheduling/vacation agreements, recommending improvements that enhance leave utilisation and support business and union discussions
Requirements:
Analytical skills to assess historical crew supply and leave data, identify trends, and generate meaningful insights and reports
Experience with maintaining crew databases, ensuring data accuracy, and conducting data quality checks or audits
High attention to detail to ensure accurate data entry, validation, and consistency across planning data
Proficiency in using planning tools, leave management software, and data-based tools (e.g. spreadsheets) to support planning activities
Strong organisational and multitasking skills, with the ability to manage multiple leave requests and operational requirements simultaneously
Knowledge of labor regulations, company policies, and contractual agreements related to leave planning
Problem-solving skills to address conflicts and find suitable solutions for leave-related issues
Ability to stay informed about industry best practices and technological advancements related to leave management
Excellent communication and interpersonal skills, with the ability to interact effectively with crew members, management, and other departments
What we offer:
Attractive remuneration
generous travel benefits
extensive health & well-being support
Flexible working
Access the TUI Learning Hub to level-up and reach your ambitions
Opportunities to work on global projects and teams
Get involved with incredible local charity and sustainability initiatives like the TUI Care Foundation