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With oversight and support of their respective Manager, the Patient Access Supervisor is responsible for overseeing and coordinating the daily operations of the assigned Patient Access Department. This includes supervising staff involved in registration, insurance verification, financial clearance, patient check-in/check-out, or scheduling and authorization processes to ensure timely, efficient, and accurate service delivery. The role is focused on ensuring a seamless patient experience starting from the first point of contact. The position plays a key leadership role in promoting superior front-end collections and patient satisfaction by leading by example. The Patient Access Supervisor also acts as a resource for Patient Access staff, helping to resolve complex issues and ensuring compliance with policies, regulations, and service standards, while also demonstrating a proactive approach to streamline patient access processes and lead a team focused on service excellence and operational efficiency.
Job Responsibility:
Supervise and provide guidance to Patient Access team members, including scheduling, training, performance evaluations, and conflict resolution
Lead and supervisor team members to ensure high standards of customer service, accuracy, and productivity
Conduct regular team huddles to communicate updates, goals, and expectations
Coordinate and monitor the Patient Access functions, including registration, insurance verification, authorizations, and financial clearance
Ensure Patient Access staff follow set processes to comply with regulatory standards, policies, and procedures
Identify areas for operational improvements to streamline processes and enhance efficiency
Delegate work and responsibilities to staff to provide adequate and appropriate coverage of all registration processing areas
Ensure accurate collection of patient information and timely entry into electronic health record systems and billing systems
Monitor and ensure adherence to privacy regulations (HIPAA) and patient safety standards
Serves as the trainer for Training and Financial Refresher Classes and other introductory classes
Contributes in the development of educational/training materials
Ensure appropriate administration of procedures is being followed to ensure the fiscal integrity of all accounts
Support revenue cycle initiatives by driving front-end collections, including copays, coinsurances, and deductibles
Work with fellow departments to resolve issues impacting the Revenue Cycle
Assist in tracking and achieving departmental revenue goals
Promote a welcoming and respectful environment, resolving any patient concerns related to access or billing processes
Collaborate with Manager and other departments to resolve issues impacting patient experience and access
Compile and analyze department metrics as assigned, identifying trends and providing feedback to optimize Patient Access functions
In conjunction with Manager, monitor reports for Patient Access performance, wait times, and front-end collections
Requirements:
Associate’s degree desirable
Two to four years’ experience in Patient Access or closely aligned Revenue Cycle Department
Two years of supervisory/management responsibilities
Demonstrated thorough working knowledge of industry-leading EMR, scheduling, registration and billing systems
Knowledge of Hospital Information Systems, including charge, posting, cash reconciliation, billing, collections, and registration
Knowledge of third-party reimbursement for both professional and technical services
Ability to train employees in all patient type account registrations
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