Summer Administrative Assistant Job at Robert Half (Saint Paul)

New

Administrative Assistant

We are looking for an Administrative Assistant to support food service administr...

Location

United States , Ypsilanti

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Associate degree or higher required
At least 2 years of administrative or clerical experience, ideally within education, public sector, or nutrition program settings
Strong ability to organize records, manage detailed documentation, and maintain a high level of accuracy
Proficiency with Google Workspace tools, including Docs and Sheets, and the ability to learn new internal software
Clear written and verbal communication skills for interacting with staff, families, vendors, and agency representatives
Ability to balance multiple deadlines, adapt to changing priorities, and support compliance-focused work

Job Responsibility

Coordinate administrative support for food service operations by organizing records, maintaining documentation, and assisting with day-to-day program needs
Review and collect materials such as menus, production records, training logs, inspection reports, and meal service forms to help ensure program accuracy and compliance
Support monitoring activities by arranging site visits, preparing files for audits or inspections, and assisting with follow-up actions when needed
Maintain district food service files, including meal counts, application records, verification paperwork, and related reporting documents
Help prepare and submit required state and federal child nutrition reports in a timely and accurate manner
Track invoices, compare billing details with district records, and communicate discrepancies to the appropriate internal teams
Respond to questions from families, students, staff, and vendors regarding meal services, balances, eligibility, and program procedures
Assist with procurement-related clerical work, contract documentation, renewals, and audit preparation while supporting communication across school sites and district leadership
Travel to school locations throughout the district to monitor meal service activities, gather required forms, and support after-school or summer meal programs as scheduled
Participate in department and state-sponsored trainings or seminars and complete other assigned tasks that contribute to effective food service administration

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Part Time Development Administrative Assistant

We are looking for a detail-oriented Part Time Development Administrative Assist...

Location

United States , Newport, Rhode Island

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in administrative support roles, preferably within development or fundraising
Proficiency in data entry and database management with attention to detail
Strong organizational skills and the ability to manage multiple tasks simultaneously
Excellent written and verbal communication skills to create and edit clear and precise correspondence
Customer service experience, with a focus on handling inquiries and building positive relationships
Ability to work independently while collaborating effectively with team members

Job Responsibility

Draft and prepare donor acknowledgments, appeal letters, and various development-related communications
Update and maintain accurate donor records and databases to support fundraising efforts
Provide direct administrative assistance to the Director of Advancement, ensuring efficient office operations
Coordinate logistics for the Summer Art Party fundraising event, including managing RSVPs, seating arrangements, and other event details
Oversee membership processing, handle renewals, and respond to inquiries from members
Contribute to development communications and perform basic data analysis to assist in strategic decision-making

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Parttime

Camp Administrative Assistant

Responsible for providing administrative support such as answer the phone, takin...

Location

United States , Fombell

Salary:

14.98 - 18.73 USD / Hour

Buckeye Valley Family YMCA

Expiration Date

Until further notice

Requirements

Must have high ethical standards and maintain strict confidentiality
Minimum of 18 years of age
High school Diploma/GED required
Associate’s degree in accounting, business, administration or related field preferred or equivalent work experience preferred
Previous experience (one year) in a customer-focused role preferred
Proficient at MS Office, and other database software, preferred

Job Responsibility

Answer incoming phone calls and directing them to the appropriate person, or providing assistance, as needed
Provide excellent customer service, in accordance with the YMCA culture, through professional and effective communication with participants, visitors, staff, volunteers, user groups, etc.
Register participants and process payments for summer camp or special events, as needed
Greet participants, visitors, staff, volunteers, user groups, etc., in a warm and welcoming manner in accordance with the YMCA culture
Conduct real-time background checks for visitors, as necessary
Assist business manager with completing the hiring process for new employees
Assist new employees with navigating the onboarding process
Other duties as assigned

Fulltime

Assistant Director, Summer School

The Assistant Director of Summer School is responsible for logistics associated ...

Location

United States , Waltham

Salary:

63000.00 - 69600.00 USD / Year

Brandeis University

Expiration Date

Until further notice

Requirements

BA/BS required
3-5 years of related experience
Valid MA driver's license required
Knowledge of Workday, Slate, Moodle-based Learning Management Systems a plus
A valid Driver’s License and the ability to be trained in the operation of a 15-passenger van are strongly preferred

Job Responsibility

Logistics associated with Summer School and summer programming
Manage infrastructure to support application and registration processes
Student advising and communications
Program planning and coordination
Student accounts receivable
Program execution logistics
Course marketing
Social media
Payroll processing
Registration Management (30%)

What we offer

Medical insurance
Dental insurance
Life insurance
Tuition assistance for employees, dependents and spouses
403b retirement savings plan includes a generous match

Fulltime

EFL Assistant Director of Studies - Summer

Assistant Director of Studies (ADoS) – MLA New York at Ramapo College of NJ. Res...

Location

United States , Mahwah

Salary:

Not provided

Move Language Ahead

Expiration Date

Until further notice

Requirements

Must have right to work in the US and the completion of a satisfactory criminal background check is required
the completion of a satisfactory child abuse clearance may also be required
Proven suitability to work with students under 18: at least 2 references
ESL or English teaching experience with teenagers
Be proficient in the use of IT
ESL Summer School Teaching/Managerial experience in the US
Teacher Management experience
Teacher Training experience
First Aid Qualification
Ability to develop positive relationships with students, earning their trust whilst maintaining proper professional boundaries

Job Responsibility

Support the Director of Studies in managing the academic life of the school
Promote and develop the academic curriculum and academic life of the school
Develop and implement MLA’s educational philosophy and foster a culture of best practice
Complete all administrative tasks required efficiently
Assist the DoS with timetabling teachers
Assist the DoS with center and classroom set-up
Assist the DoS with student admissions and monitor arrangements for speaking placement tests
Attend any training sessions or meetings as required
Cover lessons when necessary and motivate students to improve their learning skills
Assist the Director of Studies with certificates and graduation ceremony

What we offer

Housing and full board
Paid training and induction
Work as part of a strong team and gain experience
Opportunities for professional development e.g., observations, team teaching

Fulltime

Efl assistant director of studies - summer

Assistant Director of Studies (ADoS) – MLA California, Claremont at Pitzer Colle...

Location

United States , Claremont

Salary:

Not provided

Move Language Ahead

Expiration Date

Until further notice

Requirements

Must have right to work in the US and the completion of a satisfactory criminal background check is required
the completion of a satisfactory child abuse clearance may also be required
Proven suitability to work with students under 18: at least 2 references
ESL or English teaching experience with teenagers
Be proficient in the use of IT
ESL Summer School Teaching/Managerial experience in the US
Teacher Management experience
Teacher Training experience
First Aid Qualification
Ability to develop positive relationships with students

Job Responsibility

Support the Director of Studies in managing the academic life of the school
Promote and develop the academic curriculum and academic life of the school
Develop and implement MLA’s educational philosophy and foster a culture of best practice
Complete all administrative tasks required efficiently
Assist the DoS with timetabling teachers
Assist the DoS with center and classroom set-up
Assist the DoS with student admissions and monitor arrangements for speaking placement tests
Attend any training sessions or meetings as required
Cover lessons when necessary and motivate students to improve their learning skills
Assist the Director of Studies with certificates and graduation ceremony

What we offer

Housing and full board
Paid training and induction
Work as part of a strong team and gain experience
Opportunities for professional development e.g., observations, team teaching

Fulltime

Efl assistant director of studies - summer

Assistant Director of Studies (ADoS) Job Description – MLA Florida International...

Location

United States , Miami

Salary:

35.00 USD / Hour

Move Language Ahead

Expiration Date

Until further notice

Requirements

Must have right to work in the US and the completion of a satisfactory criminal background check is required
the completion of a satisfactory child abuse clearance may also be required
Proven suitability to work with students under 18: at least 2 references
ESL or English teaching experience with teenagers
Be proficient in the use of IT

Job Responsibility

Support the Director of Studies in managing the academic life of the school
Promote and develop the academic curriculum and academic life of the school
Develop and implement MLA’s educational philosophy and foster a culture of best practice
Complete all administrative tasks required efficiently
Assist the DoS with timetabling teachers
Assist the DoS with center and classroom set-up
Assist the DoS with student admissions and monitor arrangements for speaking placement tests
Attend any training sessions or meetings as required
Cover lessons when necessary and motivate students to improve their learning skills
Assist the Director of Studies with certificates and graduation ceremony

What we offer

Paid training and induction
Work as part of a strong team and gain experience
Opportunities for professional development e.g., observations, team teaching

Parttime

Events Coordinator

At Maison Estelle, we prioritise your well-being and growth, offering a range of...

Location

United Kingdom , London

Salary:

Not provided

Maison Estelle

Expiration Date

June 13, 2026

Requirements

Passion for art, fashion, and cultural events
Strong administrative skills and attention to detail
Some experience in event planning or cultural programming
Highly organised with the ability to manage multiple tasks in a fast-paced environment
A pro-active go-getter who takes ownership of their responsibilities
A collaborative team player who thrives on delivering exceptional results
Flexible to travel between sites and work onsite during events

Job Responsibility

Prepare and manage running orders, ensuring all event information is communicated to relevant operational teams in a timely manner
Maintain and update event calendars with accurate details
Work with the Marketing & Communications team to meet newsletter deadlines and other event design briefs
Upload event details and imagery to CRM systems (Peoplevine) and member portals
Ensure smooth execution and a first-class member experience by being onsite during events
Assist with hero events such as the Summer Party and the Christmas Fair
Book external activations like florists and bands and manage supplier invoices
Oversee guest lists using CRM guest list software (Zkipster)
Contribute to brand partnership presentations to enhance member events
Support the private events team with organisation of events for members and brands

What we offer

Biannual company socials plus smaller social and sports groups
Exclusive staff rates and F&B discounts across Ennismore brand
Birthday day off
Staff food during shift
Pension, health cash plan and life assurance schemes
30 days holiday inclusive of bank holidays which increases with length of service
Recommend-a-friend bonus scheme

Fulltime

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