Substitute Receiving Clerk Job at Four Seasons (New York)

Job Description

The Four Seasons Hotel New York Downtown is looking for a Substitute Receiving Clerk who fully embodies our values, shares a passion for excellence, and infuses enthusiasm into everything they do. As Part Time Purchasing Attendant, you will be accountable for shaping the client experience by providing exceptional service in support of our world-renowned hotel.

Job Responsibility

Responsible for daily receiving in the Purchasing/Inventory system and generate a Daily Receiving report for food, beverage, non-food and beverage on a timely basis
Issue items from the inventory storeroom upon fully executed requisition
Maintain all corporate, hotel and residence purchasing standards
Comply with any additional requests that may arise pertaining to Purchasing duties

Requirements

Update daily receiving in the Purchasing/Inventory system and generate a Daily Receiving report for food, beverage, non-food and beverage on a timely basis
Ensure all goods received are delivered to the correct storage place/holding area
Maintain the highest level of business integrity in dealing with vendors and delivery persons
Check all incoming goods against delivery orders and invoices, food specifications and purchase records to ensure that the type, amount, price and quality of items charged and ordered are correct and maintain safe, sanitary and organized storage of all items
Issue, store, price and rotate all incoming goods for the hotel and maintain a good balance between par levels of inventory items and on hand quantities in accordance to business needs
Ensure all local and corporate policies, rules, internal controls and procedures and safeguards as they relate to the Purchasing Department are complied with
Ensure that all non-food and beverage deliveries coincide with an approved purchase order
Inspect the physical condition, check quality and count or measure the quantity and weight of all items or supplies at the time they are received and before they are placed in storage
Accept delivery of all departments including hotel and residences and other specialty items and contact originating department for verification and inspection of goods
Ensure all deliveries are received at the designated receiving area only
Ensure all invoices and/or packing slips are stamped with the appropriate receiving stamp upon delivery
Request for credit is completely filled out for any items refused or damaged and signed by the driver and Receiver and entered on Receiving Report
Ensure that all Receiving Reports inclusive of food, beverage, non-food and beverage are done daily on a timely basis
Ensure all receiving is completed via the computer system on a daily basis
Ensure that a "Goods Received w/o an Invoice Form" is completely filled out for any goods received in this manner
Check and match receiving documents to electronic purchase orders daily to verify price quotations, and report any discrepancies to the Director of Purchasing
Inform the Director or Assistant Director of Purchasing in the event of any returns, shortages, or no show deliveries immediately
Assist as necessary with all month-end, quarterly or annual inventories of food, beverage, operating equipment and supplies
Work together with other Purchasing/Storeroom staff to assure smooth transition of receiving to storage and storage to departments
Assist with regular cleaning and re-organization of storerooms
Maintain perpetual inventory through computerized system for all liquor and wine on current basis
Follow up on documentation of afterhours issues ensuring it is in accordance with established internal controls and procedures
Participate in daily, weekly, month end, quarterly and annual inventories for food, beverage, groceries, sundries and operating equipment as required
Complete food, beverage, groceries, sundries and non-food stock replenishment as required and process Purchase Orders
Ensure loading dock and receiving areas are kept secure, clean and organized
Follow up with Vendors with discrepancies with orders and products
Ensure that all requisitions are fulfilled, and updated via the computer in a timely basis each day in accordance with storeroom hours and outlet requests
Handle all issues and deliveries of goods to the appropriate departments within the hotel sub cellar
Fill all food, beverage, wine, liquor, china, glass, silver, linen requisitions, update respective computer system and rotate perishables in storerooms
Moving of pallets and other equipment
Use of pallet jack, dollies, carts, and hand trucks
Perform other tasks or projects as assigned by hotel management and staff
Record food delivery temperatures during inspection of physical condition, quality, and quantity for required items
Verify vendor is providing receiving slip with truck temperature noted during check of food specification and receiving records
Food items are received onto tables/platforms and excess packaging is removed
Meat, Fish, Produce, and Dairy are dated with a receiving date before being stored, unless the item already includes an expiry date
All items are rotated with the necessary “FIFO” stock rotation (First In, First Out)
All cardboard is discarded at the receiving area
Storage and organization upon receipt of all goods, including bottled, boxed, and canned beverages in their respective storage areas
Retrieving mis-delivered items from their respective areas outside of the sub-cellar
Comply with Four Seasons’ Category One and Category Two Work Rules and Standards of Conduct as set forth in the Employee Handbook
Work harmoniously and professionally with co-workers and supervisors
Adhere to meal break policy and proper payroll procedures
Work authorization for the location is required

Nice to have

Solid interpersonal and relationship-building skills to work with cross-functional teams
Apply an ethical approach to influence the outcome of situations and serve as role model for others by demonstrating appropriate business conduct and ethical principles
Proactive
Technical knowledge of generally accepted accounting principles

What we offer

Be part of a cohesive team with opportunities to build a successful career with global potential
Have access to a robust benefit plan
Have the opportunity to engage in diverse and challenging work
Derive a sense of pride in work well done
Be recognized for excellence

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Substitute Receiving Clerk

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