Subcontract Administrator Job at Robert Half (El Segundo)

Subcontract Administrator

Our client is seeking a detail-oriented and highly organized Subcontract Adminis...

Location

United States , El Segundo

Salary:

100000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in subcontract administration, vendor coordination, purchasing support, supply chain administration, or supplier management
Strong administrative and organizational skills with attention to detail
Experience handling inventory reconciliation, vendor documentation, and invoice tracking
Familiarity with Buy America compliance and audit documentation preferred
Experience supporting manufacturing, transportation, rail, logistics, or industrial environments strongly preferred
Ability to work cross-functionally with multiple internal departments and external vendors
Strong communication and relationship management skills
Proficiency in Microsoft Office Suite, particularly Excel
Comfortable working in a hybrid environment and traveling as needed

Job Responsibility

Develop and maintain strong vendor and supplier relationships
Coordinate with internal departments to ensure subcontractors are properly supported and project schedules are maintained
Resolve vendor issues, supplier escalations, and relationship concerns in a professional and timely manner
Ensure vendor compliance with subcontract requirements and company standards
Assist engineering, quality, accounting, production, logistics, and project management teams to help ensure milestones and deliverables are achieved
Monitor vendor performance and regularly report subcontractor status updates to management
Track shipments and deliveries while advising logistics teams on the most cost-effective shipping methods to maintain production schedules
Perform vendor invoice reconciliation and assist with purchasing-related documentation
Maintain purchasing files, subcontract documentation, and audit-ready records
Prepare and maintain Buy America compliance documentation and supporting audit trails

Fulltime

Subcontract Administrator

Amentum is seeking a Subcontracts Administrator (SCA). This is a full-time, remo...

Location

United States

Salary:

62000.00 - 87500.00 USD / Year

Amentum

Expiration Date

Until further notice

Requirements

Bachelor’s degree in a relevant field and 3 years of experience in procurement, supply chain, contracts administration, or related business functions. Experience reviewing, writing, and editing contracts
Familiarity with Federal Acquisition Regulation (FAR) and/or Defense Federal Acquisition Regulation Supplement (DFARS)
Experience supporting government contracts or defense programs
Experience working in a cross-functional environment with program management, finance, and contract teams
Experience working in a client-facing role while keeping up with multiple subcontract actions at once
Experience supporting contract documentation, file management, and procurement administrative processes
Ability to communicate well verbally and in writing
Possess strong organizational and time management skills with the ability to manage multiple subcontract actions simultaneously
Experience with Costpoint or similar ERP systems, including the use of the purchasing module
Experience with Procurement Systems: OnBase, Deltek Time and Expense, SAP, or related systems and electronic filing

Job Responsibility

Assist in the preparation, issuance, and administration of subcontract agreements
Assist in coordinating, solicitation activities with potential subcontractors
Support the review and analysis of proposals and quotations
Document and maintain subcontract files
Ensure subcontract actions are executed in accordance with company policies and applicable regulatory
Prepare correspondence to subcontractors and internal personnel
Review requisitions, process purchase orders, and modifications
Coordinate with accounting and finance department in administering subcontract invoices and payments
Assist in supporting small business subcontracting goals and outreach activities
Close out subcontracts

What we offer

medical dental and vision insurance
401(k) retirement plan
life insurance
long-term and short-term disability insurance
15 days of paid time off
10 holidays (8 fixed/2 flexible)
parental leave
Educational reimbursement
Employee stock purchase plan
Tax-saving options

Fulltime

Subcontract Administrator

We have an exciting opportunity for a Subcontract Administrator to join the team...

Location

United States , Houston

Salary:

Not provided

Amentum

Expiration Date

Until further notice

Requirements

Typically requires a bachelor’s degree in a related field and 15 years of experience
BA or BS degree in the appropriate discipline from an accredited four (4) year college or university program, plus nine (9) years of applicable and progressive experience
Knowledge of the FAR, enterprise management systems, leadership and communication skills
Must be proficient with Microsoft Office applications
Maximo application is preferred or similar application
Previous procurement experience working in NASA for federal acquisition environment is preferred

Job Responsibility

Award and fully document requirements for commercial and non-commercial purchase orders and subcontracts
Frequently develop subcontract models and templates
Award purchase orders including build to print manufacturing requirements
Analyze market trends, follow up of orders placed, verify delivery, approve payment reconciliations
Prepare request for proposal packages, evaluate proposals, and conduct negotiations
Serve as a lead to train and mentor other mid-career and early-career procurement personnel
Participate in procurement related enterprise management systems
Support internal and external audit teams
Develop and lead source selection teams
Participate in the development and implementation of procurement policies and federal regulations

What we offer

Health, dental, and vision insurance
Paid time off and holidays
Retirement benefits (including 401(k) matching)
Educational reimbursement
Parental leave
Employee stock purchase plan
Tax-saving options
Disability and life insurance
Pet insurance
Excellent personal and professional career growth

Fulltime

Subcontract Administrator

AEVEX Aerospace seeks an experienced detail-oriented Subcontract Administrator t...

Location

United States , Tampa

Salary:

Not provided

AEVEX Aerospace

Expiration Date

Until further notice

Requirements

Strong understanding of contract law, negotiation techniques, and risk management principles
Excellent written and verbal communication skills
Proficiency with contract management software and Microsoft Office Suite
Working knowledge of FAR/DFARS
Working knowledge of Government Property Administration
Working knowledge of Non Disclosure Agreement (NDA) applicability
Proficiency in word processing, electronic spreadsheet, analysis techniques
Bachelor’s degree in business administration, contract management, supply chain management, or related field
5 or more years of experience as a Subcontract Administrator in manufacturing environment
3-5 years applicable experience in the DoD/Federal industry and/or in positions with equivalent experience

Job Responsibility

Review and negotiate contracts with vendors and suppliers
Proposal support of multiple business units
Source selection and finding suppliers and vendors that meet the goals of the company
Establishing and maintaining procurement parameters in MRP system
Supporting make v buy recommendations consistent with business make v buy strategy
Developing sound, cost-effective strategies for the purchasing of goods and services used across business units
Maintaining relationships with suppliers while continually scouting for additional vendors
Evaluating spending operations while seeking ways to improve and enhance the quality of products purchased and the timeliness of deliveries
Communicating with management regularly regarding the efficient flow of goods and services affecting production
Assure compliance with applicable procedures, regulations and legal requirements including FAR/DFARS and International Traffic in Arms Regulations (ITAR)

What we offer

401(k)-retirement plan
comprehensive Medical, Dental, Vision, Disability and Life insurance group coverage with a portion of the premiums paid by the company
professional development funds
an Employee Assistance Plan (EAP) with counseling, legal help, child and elder care support, among other benefits for qualified employees

Fulltime

Subcontract Administrator

RealmOne is anticipating a brand new five-year prime contract, and we’re searchi...

Location

United States , Columbia

Salary:

65000.00 - 130000.00 USD / Year

RealmOne

Expiration Date

Until further notice

Requirements

A minimum of 4 years of subcontract administration or related experience supporting government programs is required
Bachelor’s degree preferred
Knowledge of FAR/DFARS contracting policies and procedures
Experience developing subcontract documentation, with basic knowledge of terms and conditions for different contract types (FFP, T&M, etc)
Prior experience conducting cost or price analysis on subcontractor proposals is desired
Experience with subcontract rate negotiations
Strong written and verbal communication skills
Excellent problem-solving skills
Must be able to work in a fast-paced environment, multi-task and prioritize work effectively
Experience using Microsoft Office products, with intermediate skills in Microsoft Excel

Job Responsibility

Serves as the Subcontracts Administrator for the prime contractor and is responsible for subcontract negotiations, administration, compliance, and closeout

What we offer

Healthcare Coverage + Insurance: Medical: Three (3) rich healthcare options through CareFirst with 100% or majority company-paid premiums
Tax-advantaged health savings account available with generous employer contribution
Dental + Vision: 100% employer-paid for employees and family, with a buy-up option available
Retirement + Savings: 401K – 10% TOTAL CONTRIBUTION – 5% safe harbor – 5% annual profit share (both immediately vested!)
Paid Time Off + More: 4 weeks starting PTO – 11 federal holidays + 2 floating holidays – Paid hours for company-required training
Career Growth + Development: Access to FREE 24/7 learning via Udemy – Opportunities to participate in tech councils, industry initiatives, etc. – $7,500 annual Educational & Professional Development Assistance
Paid parental leave
Annual swag drops
Flexible work schedules
Generous referral bonus program

Fulltime

Subcontract Administrator

At Cryptic Vector, we are dedicated to mission success. We take the time to unde...

Location

Salary:

Not provided

Cryptic Vector

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Business, Supply Chain Management or related field
Minimum of 5-10 years of relevant experience in subcontract administration, procurement, or a related field
Active U.S. security clearance up to Top Secret (TS), with ability to maintain clearance eligibility
Must be located in EST time zone
Thorough understanding of contract law and procurement processes
In-depth understanding of Federal Acquisition Regulations (FAR) and Defense Federal Acquisition Regulations (DFAR), as well as other relevant government procurement regulations
Strong organization skills and attention to detail
Excellent negotiation, analytical, and problem-solving skills
Ability to manage multiple tasks, priorities, and deadlines simultaneously in a fast-paced environment
Proficiency with MS Office Suite

Job Responsibility

Draft, review, and negotiate terms for subcontracts, purchase orders, non-disclosure agreements, and teaming agreements—including developing specifications, statements of work (SOWs), and other contractual documents—while leading negotiations with clients and suppliers to secure mutually beneficial outcomes
Identify and manage subcontract-related risks, implementing strategies to mitigate potential issues
Ensure all subcontracts align with relevant laws, government regulations (e.g., FAR, DFARS), and industry standards
Conduct risk assessments and implement mitigation strategies
Prepare and issue RFPs/RFQs, evaluate subcontractor proposals for compliance, conduct price/cost analysis to ensure reasonableness, and maintain accurate, organized contract records including proposals, amendments, and correspondence
Analyze and review contract terms, conditions, and requirements, ensuring alignment with company values and goals
Monitor subcontractor performance, cost, and schedule to ensure adherence to contractual obligations and project timelines
This also involves managing change orders, additions, or deletions to subcontracts
Maintain accurate and organized files and documentation for all subcontract activities, including correspondence, modifications, and closeout procedures
Act as the primary liaison between internal PM’s, Contracts Manager, and external subcontractors/vendors to resolve issues, disputes, and facilitate effective communication

Subcontract Administrator

Cryptic Vector is seeking a detail-oriented Subcontract Administrator to manage ...

Location

United States , Liberty Township

Salary:

Not provided

Cryptic Vector

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Business, Supply Change Management or related field
Minimum of 5-10 years of relevant experience in subcontract administration, procurement, or a related field is required
Active U.S. security clearance up to Top Secret (TS), with ability to maintain clearance eligibility, required
Thorough understanding of contract law and procurement processes
In-depth understanding of Federal Acquisition Regulations (FAR) and Defense Federal Acquisition Regulations (DFAR), as well as other relevant government procurement regulations
Strong organization skills and attention to detail
Excellent negotiation, analytical, and problem-solving skills
Ability to manage multiple tasks, priorities, and deadlines simultaneously in a fast-paced environment
Proficiency with MS Office Suite
This role requires use of technical data subject to U.S. Government contract restrictions

Job Responsibility

Draft, review, and negotiate terms for subcontracts, purchase orders, non-disclosure agreements, and teaming agreements—including developing specifications, statements of work (SOWs), and other contractual documents—while leading negotiations with clients and suppliers to secure mutually beneficial outcomes. Identify and manage subcontract-related risks, implementing strategies to mitigate potential issues
Ensure all subcontracts align with relevant laws, government regulations (e.g., FAR, DFARS), and industry standards. Conduct risk assessments and implement mitigation strategies. Prepare and issue RFPs/RFQs, evaluate subcontractor proposals for compliance, conduct price/cost analysis to ensure reasonableness, and maintain accurate, organized contract records including proposals, amendments, and correspondence. Analyze and review contract terms, conditions, and requirements, ensuring alignment with company values and goals
Monitor subcontractor performance, cost, and schedule to ensure adherence to contractual obligations and project timelines. This also involves managing change orders, additions, or deletions to subcontracts
Maintain accurate and organized files and documentation for all subcontract activities, including correspondence, modifications, and closeout procedures
Act as the primary liaison between internal PM’s, Contracts Manager, and external subcontractors/vendors to resolve issues, disputes, and facilitate effective communication
Provide back-up support for Contracts Manager

Subcontract Administrator III

Amentum, a global leader in critical mission support, engineering, technology, a...

Location

United States , Jacksonville

Salary:

100000.00 USD / Year

Amentum

Expiration Date

Until further notice

Requirements

Bachelor's degree in Business Administration or related field, and five (5) years of experience in subcontracts, procurement, supply chain or related field, or a Master’s degree and three (3) years of experience
At least three (3) years of prior experience must be directly with subcontract administration
Two (2) years of experience in procurement or related field may be substituted for each year of the four (4) years of college
Experience with various subcontract types (Cost-Plus, Fixed Price, Time & Materials, and subsets thereof)
US Citizenship
Active Secret or TS/SCI Clearance
or ability to receive or maintain Secret or TS/SCI clearance

Job Responsibility

Coordinate, develop, and produce subcontract documentation such as NDAs/TAs, subcontracts agreements, modification task/delivery orders, solicitations, estimates, cost/price analyses, negotiation memorandums, justifications, determinations, special contract provisions, representations, certifications, and correspondence
Coordinate, develop, and produce procurement documentation such as acquisition plans, source selection plans and evaluation criteria, RFPs, agreements, profit analyses, statements of work, data submittal requirements, and proposal preparation instructions
Select the appropriate Subcontract type (FFP, CR, T&M, IDIQ, etc.) that is best suited for the prime contract, program needs, and overall risk profile
Evaluate proposals, determine offer responsiveness, responsibility, and eligibility for award, and perform discussions and negotiations
Performs due diligence research for subcontractors, vendors, and consultants
Develop and maintain subcontract files in accordance with Amentum policies, procedures, and processes
Monitor and track subcontractor deliverables including but not limited to invoices, certified payroll reports, daily status reports, etc.
Review and process subcontract purchase requisitions
Review contract documents and coordinate with Contracts Manager/Project Manager of any issues found
Reviews prime contract documents for FAR compliance issues and ensures compliance with those FARs throughout contract performance

What we offer

Health, dental, and vision insurance
Paid time off and holidays
Retirement benefits (including 401(k) matching)
Educational reimbursement
Parental leave
Employee stock purchase plan
Tax-saving options
Disability and life insurance
Pet insurance

Fulltime

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