Subcontract Administrator Job at Robert Half (El Segundo)

Subcontract Administrator

Robert Half

Location:
United States , El Segundo

Category:
Logistics

Contract Type:
Not provided

Salary:

100000.00 USD / Year

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Job Description:

Our client is seeking a detail-oriented and highly organized Subcontract Administrator to support vendor management, subcontract coordination, compliance tracking, and purchasing administration within a manufacturing and transportation-related environment. This role is heavily focused on vendor relations, subcontract support, documentation management, and cross-functional coordination rather than contract negotiation or legal administration. The ideal candidate will have experience working with suppliers and subcontractors in highly regulated or manufacturing-driven industries and possess strong organizational, communication, and problem-solving skills. Experience supporting rail, transportation, automotive, or industrial manufacturing organizations such as Siemens, Alstom, Woojin, or Hyundai Rotem is highly preferred.

Job Responsibility:

Develop and maintain strong vendor and supplier relationships
Coordinate with internal departments to ensure subcontractors are properly supported and project schedules are maintained
Resolve vendor issues, supplier escalations, and relationship concerns in a professional and timely manner
Ensure vendor compliance with subcontract requirements and company standards
Assist engineering, quality, accounting, production, logistics, and project management teams to help ensure milestones and deliverables are achieved
Monitor vendor performance and regularly report subcontractor status updates to management
Track shipments and deliveries while advising logistics teams on the most cost-effective shipping methods to maintain production schedules
Perform vendor invoice reconciliation and assist with purchasing-related documentation
Maintain purchasing files, subcontract documentation, and audit-ready records
Prepare and maintain Buy America compliance documentation and supporting audit trails
Prepare and maintain DBE compliance documentation and reporting
Maintain ongoing vendor communication through meetings, email correspondence, and status updates to ensure delivery timelines remain accurate and current
Support additional administrative projects and operational initiatives as assigned

Requirements:

Prior experience in subcontract administration, vendor coordination, purchasing support, supply chain administration, or supplier management
Strong administrative and organizational skills with attention to detail
Experience handling inventory reconciliation, vendor documentation, and invoice tracking
Familiarity with Buy America compliance and audit documentation preferred
Experience supporting manufacturing, transportation, rail, logistics, or industrial environments strongly preferred
Ability to work cross-functionally with multiple internal departments and external vendors
Strong communication and relationship management skills
Proficiency in Microsoft Office Suite, particularly Excel
Comfortable working in a hybrid environment and traveling as needed

Nice to have:

Familiarity with Buy America compliance and audit documentation preferred
Experience supporting manufacturing, transportation, rail, logistics, or industrial environments strongly preferred
Experience supporting rail, transportation, automotive, or industrial manufacturing organizations such as Siemens, Alstom, Woojin, or Hyundai Rotem is highly preferred

Additional Information:

Job Posted:
May 16, 2026

Employment Type:

Fulltime

Work Type:

Hybrid work

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