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Bentley Systems is the infrastructure engineering software company, advancing the world’s infrastructure—sustaining both the global economy and the environment. Within Bentley, the Design organization shapes meaningful experiences—from brand to in-product interactions—with clarity, coherence, and craft. An integral part of this work lies with the Brand and Creative team, a multidiscipline group of designers, writers, and storytellers who elevate Bentley’s brand through strategic thinking, compelling narratives, and a cohesive visual and verbal identity. From campaigns to events, we shape experiences that celebrate our users and the impact they make on the world. As Studio Manager for the Brand and Creative team, you will drive operational excellence and support creative output across graphic design, content, and video production. You’ll oversee the daily workflow of a multidisciplinary team, ensuring priorities are clear, resources are used effectively, and timelines remain realistic and on track. Reporting to the Executive Creative Director, you will foster an environment where creativity and efficiency go hand in hand. Through thoughtful planning, clear processes, and strong prioritization, you’ll empower the team to deliver high-quality work while partnering closely with stakeholders across the organization and with external collaborators. You are a proactive, detail-oriented leader who balances creative ambition with operational discipline. Skilled at managing diverse talent across time zones, you keep multiple projects moving smoothly while navigating challenges with focus and agility. Your passion for creativity and talent for bringing structure to fast-paced environments make you integral to a high-performing, collaborative studio.
Job Responsibility:
Workload prioritization and resource allocation
Prioritize and manage workloads for a diverse team of graphic designers, content creators, and video production specialists
Assess and prioritize workloads to ensure efficient use of resources and timely project delivery
Allocate resources based on project needs, skillsets, and availability
Manage team capacity and workflow to balance multiple projects concurrently
Develop and maintain realistic schedules, ensuring all deadlines are met
Coordinate with the Executive Creative Director, Creative Operations Manager, and other stakeholders to align on timelines and deliverables
Monitor project progress and make adjustments as necessary to keep projects on track
Oversee freelancers' workloads across multiple time zones. Allocating projects, monitoring their hours, managing purchase orders and invoicing
Collaboration and communication
Utilize our project management tool (ClickUp) for scheduling and collaboration with the team
Foster a collaborative and creative work environment that encourages innovation and high-quality output
Facilitate open communication and collaboration within the team and with other departments
Oversee digital asset management, including archiving outdated assets, managing user accounts and permissions, updating metadata, and addressing colleague inquiries
Stakeholder engagement and management
Act as the primary point of contact for internal and external stakeholders regarding studio projects
Manage stakeholder expectations, ensuring alignment with project goals and deliverables
Regularly communicate project status, challenges, and successes to stakeholders
Planning and production
Implement and maintain efficient planning and execution practices to streamline processes and enhance project success
Utilize our project management tool, ClickUp, and methodologies to improve efficiency and productivity
Guide and support the team to ensure high-quality content delivery
Oversee production, from conceptualization to final delivery
Quality assurance
Ensure that all creative output, including graphic design, digital content, and video production, meets the highest standards of quality and our established brand guidelines
Conduct regular quality checks and provide feedback to maintain consistency and excellence
Requirements:
Minimum of three years of experience managing creative teams, including graphic designers, content creators, and video production specialists
Experience working in an in-house creative team or agency
Exceptional organizational skills with a systematic and methodical approach to work
Strong listening and superior relationship-building skills
Demonstrated ability to work effectively with a diverse team, fostering professional growth and development
High intellectual curiosity, drive, determination, and persuasion skills
Proficient in developing and maintaining realistic schedules and ensuring adherence to deadlines
Agile methodology minded, being flexible and adaptable to changing requirements
Ability to work and communicate effectively with stakeholders at all levels of the organization
Strong interpersonal, facilitation, mediation, and team-building skills, possessing diplomacy and business judgment
Adept at problem-solving with a proactive approach to managing challenges
Flexible during times of change and able to pivot as needed
Deep understanding of graphic design, content creation, and video production processes
Commitment to maintaining high-quality standards in all creative output
Strong working knowledge of Adobe Creative Cloud, Figma, and Microsoft Office
Experience using digital workflows/project management software a plus (ClickUp being ideal)
Understanding of digital technology
Nice to have:
Experience working in lean/agile environments but agnostic to approach
Effective communicator, presenter, and negotiator
What we offer:
A great Team and culture
An exciting career as an integral part of a world-leading software company providing solutions for architecture, engineering, and construction
An attractive salary and benefits package
A commitment to inclusion, belonging and colleague wellbeing through global initiatives and resource groups
A company committed to making a real difference by advancing the world’s infrastructure for better quality of life, where your contributions help build a more sustainable, connected, and resilient world