Jobs Remote jobs Sign In

Grimshaw Architects · Office Administration

Studio Assistant / Receptionist

United Kingdom, London Employment contract 30800.00 GBP / Year · Job Posted May 27, 2026

Job Link Share

Job Description

Grimshaw is a global architecture and design studio founded in 1980, with offices across London, New York, Los Angeles, Paris, Dubai, Melbourne, and Sydney. Driven by a desire to create lasting, meaningful design, we've earned over 200 international awards and a reputation for work that brings real value to the people who use it. We're looking for a proactive, organised Studio Assistant to help keep our London studio running smoothly. Day to day, you'll support Facilities and Front-of-House operations — maintaining a well-stocked and presentable environment, covering reception, coordinating equipment for starters and leavers, carrying out compliance checks, managing supplies, and supporting meeting room setup and helpdesk requests.

Job Responsibility

Support Facilities and Front-of-House operations — maintaining a well-stocked and presentable environment
covering reception
coordinating equipment for starters and leavers
carrying out compliance checks
managing supplies
supporting meeting room setup and helpdesk requests

Requirements

Strong organisational skills and excellent attention to detail
Confidence using Microsoft Office, including Outlook, Excel, and Word
A proactive, solutions-focused approach — taking ownership rather than waiting to be asked
Clear, professional communication skills and good judgement about when to escalate
A basic understanding of health and safety principles, or a willingness to develop this
Willingness to undertake first aid, fire warden, and food hygiene training if not already held

What we offer

Generous benefits

Grimshaw Architects - All Job Offers

30800.00 GBP / Year · London

Studio Assistant / Receptionist

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst

Similar Jobs for

Studio Assistant / Receptionist

8 matching positions

Receptionist

BDP Quadrangle is seeking a Receptionist to join the firm. The position requires...

Location

Canada , Toronto

Salary

55000.00 - 58500.00 USD / Year

Expiration Date

Until further notice

Requirements

Minimum of two years of experience in a client-facing environment
Excellent interpersonal and client service skills, with the ability to interact professionally and respectfully with colleagues, clients, and visitors
Strong verbal and written communication skills, including active listening
Proficiency in Microsoft Word, Teams, and Excel
Strong organisational skills, with the ability to manage multiple priorities and competing deadlines

Job Responsibility

Job Responsibility

Utilise Microsoft Teams technology to answer incoming calls and direct them to the appropriate individuals as needed
Greet guests, take coats, offer beverages, and escort them to the appropriate meeting room
Maintain awareness of Studio member presence and daily activity to support visitor inquiries, internal coordination, and safety requirements
Arrange outgoing courier shipments, track received packages, and notify colleagues when items are available for pick-up
Work closely with the Administrative Team to coordinate meeting room requirements, including set-up and clean-up, and communicate regular and ad hoc vendor site visits
Ensure the reception area and kitchenette remain stocked, organised, and presentable
Assist the Administrative Team with formatting, reviewing, and distributing documents, and maintaining the project contact database
Perform other ad hoc duties as required

What we offer

Several internal and external professional development opportunities
Competitive medical and dental benefits
Reimbursement for professional memberships
Paid Holiday studio closure
We offer a welcoming, team-oriented studio culture that we are proud of
Extracurricular social events (sports teams, summer BBQ, Holiday party and much more)

Fulltime

Receptionist

Join Our Dynamic Team as a Receptionist! Are you an enthusiastic individual with...

Location

United Kingdom , London

Salary

30000.00 - 31000.00 GBP / Year

Expiration Date

Until further notice

Requirements

Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint)
Previous Front-of-House experience or similar
Strong written communication skills
Excellent telephone manner and interpersonal skills
High attention to detail
Ability to multitask effectively
Can-do attitude - happy to muck in
A collaborative team player with a positive outlook

Job Responsibility

Job Responsibility

Maintain an orderly and welcoming front-of-house area
Answer phone calls in line with our company guidelines and take accurate messages
Register external guests using our Studio App
Meet and greet visitors with warmth and professionalism
Manage meeting room bookings and resolve any scheduling conflicts
Handle incoming and outgoing post and parcels efficiently
Update office telephone lists and practise contacts database
Assist with recruitment - coordinate interviews and communicate with candidates
Manage travel and accommodation bookings
Order and restock stationery supplies

What we offer

A vibrant workplace with a supportive team
Opportunities for professional growth and development
Engaging studio activities and events

Fulltime

Receptionist

We are looking for a friendly and detail-oriented Receptionist to join our team ...

Location

United States , Minneapolis

Salary

Expiration Date

Until further notice

Requirements

Proven experience in customer service or receptionist roles
Proficiency in handling multi-line phone systems and managing inbound calls
Familiarity with Microsoft Office Suite and Teams
Strong interpersonal skills with the ability to create a welcoming and approachable environment
Excellent verbal and written communication skills
Ability to multitask and prioritize tasks effectively in a busy environment
Detail-oriented and organized, ensuring accuracy in information provided
Positive attitude and commitment to delivering exceptional service

Job Responsibility

Job Responsibility

Greet visitors, students, and guests warmly and provide a welcoming first impression
Assist guests with directions to various facilities, including classrooms, restrooms, performance halls, and studios
Respond to inquiries regarding organization events, schedules, and general information
Manage incoming calls using a multi-line phone system and direct calls to the appropriate departments
Ensure accurate and timely communication by addressing inbound inquiries effectively
Maintain a clean and organized reception area to uphold a detail-oriented appearance
Collaborate with team members to support operational needs and enhance the visitor experience
Utilize Microsoft Office Suite and Teams to manage schedules and correspondence
Offer exceptional customer service by addressing concerns and resolving issues promptly
Provide administrative support as needed to ensure smooth front desk operations

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Branch Manager

Come and join us as a results driven Branch Manager to deliver sales and exceed ...

Location

United Kingdom , Lymington

Salary

Expiration Date

Until further notice

Requirements

A great positive attitude
Enjoy customer interaction
Management Experience
Safe Practices
Forward Thinking
Tenacity and resilience
A pro-active approach to sales, with a strong desire and ability to win and grow new business
Experience of customer relationship management and developing a true partnership approach
Excellent communication skills
Self confident and self motivated, with the ability to work on own initiative or as part of a wider team

Job Responsibility

Job Responsibility

Effective management of the team and resource
Setting the standard of a sales orientated culture
Delivering against sales and customer demands while maximising profitability
Maximising margin and net profit
Keeping everyone safe
Build and maintain relationships with new and existing trade and retail customers
Ability to interpret and analyse financial and statistical information

What we offer

Bonus
Discounts, savings and cash back at numerous retailers
Life assurance
Extended family policy including maternity, paternity, additional annual leave and more
Mental Health First Aiders and Employee Assistance Programme, we look out for each other
Complete induction and a company that lets you grow and encourages development
Financial education and loans
Flexible working options
A business striving to create an environment of inclusion so everyone can be their true self

Fulltime

Guest Environment Expert

Our jobs aren’t just about giving guests a clean room and a freshly made bed. In...

Location

United States , Poughkeepsie

Salary

18.00 USD / Hour

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

Ensuring a safe work place
following company policies and procedures
maintaining confidentiality
upholding quality standards
ensuring professional uniform, personal appearance, and communications
ability to stand, sit, or walk for an extended time
ability to move, lift, carry, push, pull, and place objects weighing less than or equal to 50 pounds without assistance

Job Responsibility

Job Responsibility

Delivering guest requests
stocking carts
cleaning rooms and public spaces
maintaining the appearance and cleanliness of the whole hotel

Parttime

Project Engineer

Our client is seeking a motivated and experienced Project Engineer to join their...

Location

United Kingdom , Dartford

Salary

30000.00 GBP / Year

Expiration Date

Until further notice

Requirements

Proven construction based industry experience, (ideally within Smoke Ventilation/Fire Alarm Systems but not essential)
Computer literate with strong reporting and organisational skills
Excellent interpersonal and communication skills
Ability to multitask and manage cross-disciplinary projects
Strong time management and decision-making abilities
Professional, presentable, and self-motivated
Team-oriented with a commitment to exceeding client and colleague expectations
Full UK Driving License required, ideally with your own transport

Job Responsibility

Job Responsibility

Assist in the development and delivery of Risk and Method Statements
Compile detailed project reports covering quality, progress, and issues
Measuring up for install jobs and conducting Coordinate on-site deliveries to ensure smooth logistics
Support the accounts team with project-related financials and debt collection
Monitor project costs and provide financial updates, including profit/loss analysis
Communicate effectively with subcontractors and ensure alignment with project goals
Manage resources according to the client's program and track project progress
Ensure all documentation and certification is accurate, complete, and submitted on time

What we offer

23 days annual leave plus bank holidays, rising to 25 days annual leave at 2 years service
Company mobile phone
uniform and PPE
Life Insurance
Private Health Care
Pension Scheme

Fulltime

Sales Assistant

Come and join us as a results driven Sales Assistant on a flexible hours basis t...

Location

United Kingdom , Woking

Salary

12.71 - 13.93 GBP / Hour

Expiration Date

September 07, 2026

Requirements

A great positive attitude
Teamwork
Enjoy customer interaction
Flexibility
Ideally you’ll have previous experience of selling or assisting customers with purchases, ideally with knowledge of the products associated with our industry - although enthusiasm and a can-do attitude is just as important
Flexible with working hours
Full, clean driving licence may be required

Job Responsibility

Job Responsibility

Supporting the Branch Manager and Assistant Branch Manager with achieving and exceeding sales targets at optimum margins
Ensuring we maintain high standards, creating and maintaining a loyal customer base and providing a first class service
Assisting with the general duties within the branch such as serving customers on the trade counter, telesales and ensuring the housekeeping standards are maintained both on the trade counter and warehousing
You may be required to take on general driving duties when required

What we offer

Bonus
Discounts, savings and cash back at numerous retailers
Life assurance
Extended family policy including maternity, paternity, additional annual leave and more
Mental Health First Aiders and Employee Assistance Programme
Complete induction and a company that lets you grow and encourages development
Financial education and loans
Flexible working options

Parttime

Sales / Project Estimator

Our client, a UK leader in the design, installation, and maintenance of smoke ve...

Location

United Kingdom , Ashford, Kent

Salary

45000.00 GBP / Year

Expiration Date

Until further notice

Requirements

GCSE Maths and English (Grade C/4 or above, or equivalent)
Proven experience as an estimator, preferably within the smoke ventilation sector
Established client relationships in the industry
Experience in the commercial sector is preferred but not essential

Job Responsibility

Job Responsibility

Analyzing tender enquiry drawings, fire strategy, and specifications to determine the scope of work
Quantifying materials and labour needed for projects based on tender information
Preparing and submitting precise quotations
Updating quotations throughout the tender process as new information arises
Identifying technical and commercial project risks
Reviewing contracts to ensure consistency with tender information
Preparing schedules of rates and costs for payment applications
Conducting design checks to ensure alignment with the agreed scope of work
Finalising budgets for live projects
Liaising with team members at various project stages to meet cost and budget requirements

What we offer

23 days + Bank Holidays annual leave allowance (increases with service)
Private Medical Insurance
Pension
Training and Development opportunities
parking
team and company social events

Fulltime