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At Black Swans Exist, we are building a future-proof recruitment company with a strong focus on quality, systems, and intelligent use of technology. We have been recognized by both industry organizations and our CRM supplier as frontrunners in using systems and automation to enable our consultants to spend more time helping partners and candidates — and we want to strengthen that lead even further. We believe great recruitment is still a human business. But the best firms will increasingly win by combining strong human judgment with strong systems, smart automations, and practical AI. We are looking for a Student Operator who wants to help us build the operational engine behind that vision. This is not a traditional student role. You will work closely with the founder and help improve the systems, workflows, and automations that make the business more productive, more scalable, and better run.
Job Responsibility:
mapping and improving internal processes
documenting how work should be done in a clear and scalable way
identifying repetitive tasks that can be automated
building automations and workflows across our tools
creating more advanced workflow chains that remove repetitive work and improve productivity
supporting stronger use of AI in research, workflow execution, knowledge capture, and internal operations
improving data quality, structure, and consistency across systems
helping create reporting and operational visibility where needed
working closely with the founder on projects related to systems, productivity, and operating discipline
Requirements:
ambitious and curious
structured and detail-oriented
enjoy improving the way work gets done
curious about AI, automations, and modern tools
like solving practical business problems
comfortable working independently
not afraid of messy workflows and unfinished systems
strong written and verbal English skills
Nice to have:
no-code or low-code tools
workflow design or process improvement
AI tools in a professional setting
CRM, ATS, or other operational systems
spreadsheets, dashboards, or reporting
prompt design, documentation, or internal knowledge systems
What we offer:
close collaboration with the founder
a chance to help build a modern company from the inside
real responsibility and meaningful projects
hands-on experience with systems, operations, AI, and workflow design
a role with room to grow based on capability and initiative