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Alfa Laval Logo Alfa Laval · Logistics

Stores Incharge

India, Kundli · Job Posted May 20, 2026
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Job Description

We are seeking a highly skilled & experienced store in charge responsible for managing Stores, Inventory Control, and Dispatch operations ensuring material availability, accurate stock, and on-time customer deliveries. Knowledge of ERP (SAP/Oracle/Tally), GST, e-way bills, and inventory control. This role reports to Service Centre Manager.

Job Responsibility

  • Receive, inspect, and post GRN for all incoming materials
  • Maintain inventory accuracy (>98%) with proper binning, FIFO/FEFO, and cycle counts
  • Issue materials to production as per BOM and maintain traceability
  • Prepare invoices, e-way bills, packing lists, and coordinate dispatches
  • Ensure proper packing, loading, lashing, and dispatch documentation
  • Manage receiving, unloading, and inspection of incoming materials
  • Ensure timely GRN posting with PO–GRN–Invoice matching
  • Coordinate with QA for inspection, NCR, quarantine, and approvals
  • Implement FIFO/FEFO, material segregation, labeling, and proper binning
  • Maintain well-organized storage areas, racking systems, and 5S compliance
  • Maintain >98% inventory accuracy between physical stock and ERP
  • Manage cycle counting, annual stock audits, variance analysis & corrective actions
  • Maintain Min–Max levels, ROP, safety stocks, and support MRP planning
  • Track slow-moving/non-moving items and initiate disposal/rework recommendations
  • Maintain traceability: batch/lot/serial number records and shelf-life tracking
  • Issue materials to production as per BOM, reservations, and pick lists
  • Manage returnable/non-returnable materials, RTV to vendors, and replacement processes
  • Support KANBAN, VMI, and lean inventory systems where applicable
  • Plan dispatches based on sales orders, customer schedules, and production readiness
  • Prepare packing lists, invoices, delivery challans, e-way bills, and e-invoices
  • Ensure correct HSN, GST, weights, dimensions, and consignee details
  • Coordinate with QA for final inspection, IB Update, COC issuance, and final approval
  • Oversee packing as per customer standards / ISPM-15 / internal specifications
  • Manage vehicle loading, lashing, sealing, and gate-out compliance
  • Coordinate with Indirect Purchase, Book transport (FTL/LTL), coordinate with transporters, and share dispatch intimation
  • Track shipments until delivery and ensure timely POD collection
  • Ensure statutory compliance: GST documentation, E-way bills & IRN generation, delivery challans, export shipping documents (if applicable)
  • Maintain audit records for ISO/IATF/Customer audits
  • Maintain item master data: UoM, HSN, lead time, MOQ, vendor codes, etc.
  • Update / Dispatch Instructions sheet / Feedback tag/barcode/RFID systems and digital tools for stores & dispatch
  • Drive 5S, lean improvements, and process standardization

Requirements

  • Education: Diploma/Degree in Mechanical/Industrial Engineering or Commerce
  • PGDM in SCM preferred. Experience: 5–10 years in Stores, Inventory, and Dispatch roles in a manufacturing environment. ERP/System Skills: SAP MM/WM/SD, Oracle, MS Dynamics, Tally, barcode/RFID systems, MS Excel (advanced functions). Strong knowledge of inventory management, stock control, and material planning. Working knowledge of GST, HSN classification, e-way bill, and dispatch compliance. Ability to handle packaging requirements and heavy/fragile materials. Good communication, vendor coordination, and customer-handling skills. Leadership capability and problem-solving (5 Why, RCA, fishbone). Familiar with 5S, lean manufacturing, and safety practices.

Nice to have

  • APICS CPIM/CSCP
  • Six Sigma Green Belt
  • ISO Internal Auditor

What we offer

  • An interesting and challenging position in an open and friendly environment where we help each other to develop and create value for our customers
  • An exciting place to build a global network with different nationalities
  • Your work will have a true impact on Alfa Laval’s future success
  • you will be learning new things every day
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