Stores and Dispatch In charge

• Receive, inspect, and post GRN for all incoming materials
• Maintain inventory accuracy (>98%) with proper binning, FIFO/FEFO, and cycle counts
• Issue materials to production as per BOM and maintain traceability
• Prepare invoices, e-way bills, packing lists, and coordinate dispatches
• Ensure proper packing, loading, lashing, and dispatch documentation
• Manage receiving, unloading, and inspection of incoming materials
• Ensure timely GRN (Goods Receipt Note) posting with PO–GRN–Invoice matching
• Coordinate with QA for inspection, NCR, quarantine, and approvals
• Implement FIFO/FEFO, material segregation, labeling, and proper binning
• Maintain well-organized storage areas, racking systems, and 5S compliance
• Maintain >98% inventory accuracy between physical stock and ERP
• Manage cycle counting, annual stock audits, variance analysis & corrective actions
• Maintain Min–Max levels, ROP, safety stocks, and support MRP planning
• Track slow-moving/non-moving (SLOB) items and initiate disposal/rework recommendations
• Maintain traceability: batch/lot/serial number records and shelf-life tracking
• Issue materials to production as per BOM, reservations, and pick lists
• Manage returnable/non-returnable materials, RTV to vendors, and replacement processes
• Support KANBAN, VMI, and lean inventory systems where applicable
• Plan dispatches based on sales orders, customer schedules, and production readiness
• Prepare packing lists, invoices, delivery challans, e-way bills, and e-invoices
• Ensure correct HSN, GST, weights, dimensions, and consignee details
• Coordinate with QA for final inspection, IB Update ,COC issuance, and final approval
• Oversee packing as per customer standards / ISPM-15 / internal specifications
• Manage vehicle loading, lashing, sealing, and gate-out compliance
• Coordinate with Indirect Purchase , Book transport (FTL/LTL), coordinate with transporters, and share dispatch intimation
• Track shipments until delivery and ensure timely POD collection
• Ensure statutory compliance: GST documentation E-way bills & IRN generation
• Delivery challans
• Export shipping documents (if applicable)
• Maintain audit records for ISO/IATF/Customer audits
• Maintain item master data: UoM, HSN, lead time, MOQ, vendor codes, etc
• Update / Dispatch Instructions sheet / Feedback tag/ barcode/RFID systems and digital tools for stores & dispatch
• Drive 5S, lean improvements, and process standardization

• Diploma/Degree in Mechanical/Industrial Engineering or Commerce
• PGDM in SCM preferred
• 5–10 years in Stores, Inventory, and Dispatch roles in a manufacturing environment
• ERP/System Skills: SAP MM/WM/SD, Oracle, MS Dynamics, Tally, barcode/RFID systems, MS Excel (advanced functions)
• Strong knowledge of inventory management, stock control, and material planning
• Working knowledge of GST, HSN classification, e-way bill, and dispatch compliance
• Ability to handle packaging requirements and heavy/fragile materials
• Good communication, vendor coordination, and customer-handling skills
• Leadership capability and problem-solving (5 Why, RCA, fishbone)
• Familiar with 5S, lean manufacturing, and safety practices

Certifications (added advantage): APICS CPIM/CSCP, Six Sigma Green Belt, ISO Internal Auditor

• An interesting and challenging position in an open and friendly environment where we help each other to develop and create value for our customers
• An exciting place to build a global network with different nationalities
• Your work will have a true impact on Alfa Laval’s future success
• you will be learning new things every day