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We are seeking a dedicated full time Stock Administrator to join a dynamic team that values efficiency, teamwork, and continuous improvement. The ideal candidate will cover sales order entry, purchasing of product, activation of Gift Cards and Fulfilment and distribution of product for our Gift Card and Gift Voucher clients.
Job Responsibility:
Maintain accurate stock records for all physical and digital stock
Ensure all stock movements (incoming, outgoing, expired, or damaged stock) are recorded in real time
Conduct regular stock checks and reconciliations to identify and resolve discrepancies
Ensure expired or obsolete stock is removed from circulation and adjusted correctly
Monitor stock levels on an ongoing basis to ensure sufficient supply to meet operational demand
Pull and review digital stock reports on a weekly basis (e.g. every Friday) to forecast ordering requirements
Place stock orders in a timely manner to avoid shortages or outages, particularly over weekends or peak periods
Liaise with suppliers or internal stakeholders regarding stock availability and delivery timelines
Own and maintain stock management processes, ensuring they are documented, up to date, and followed consistently
Provide regular updates to Operations leadership on stock levels, risks, and upcoming requirements
Flag potential stock issues early and propose solutions to mitigate operational impact
Work closely with Operations, Finance, and Account Management teams to ensure alignment and accuracy
Ensure stock management practices comply with internal controls and audit requirements
Support investigations into stock discrepancies and implement corrective actions
Requirements:
Attention to detail
Communication skills – verbal and written
Ability to work under pressure
Computer skills including accurate data entry, Microsoft Excel
Experience of stock systems would be an advantage
Experience of sales order entry would be an advantage
Focused on delivering results
Resourceful and able to initiate activity
Team Player
Reliable, dependable and adaptable
Nice to have:
Experience of stock systems would be an advantage
Experience of sales order entry would be an advantage