Staffing and Scheduling Coordinator Job at Advocate Health Care (Libertyville)

Scheduling Coordinator

Works collaboratively with the CFO and the Billing Manager to reconcile employee...

Location

United States , Feeding Hills

Salary:

Not provided

Above All Talent Solutions

Expiration Date

Until further notice

Requirements

Must be a high school graduate or have a GED equivalency
Minimum of 2 years of responsible office experience, preferably in home care
Education and/or experience in computer operations/data processing within the past 2 years
Maintains a current driver’s license and auto insurance, or can verify reliable transportation while on the job
Bilingual (English / Spanish)
Visual, hearing ability sufficient to comprehend the English language
Excellent written and verbal communication skills
Ability to manage effective communication with a variety of personalities
Ability to effectively interact with staff, clients and families
Ability to effectively problem solve and make independent, appropriate decisions

Job Responsibility

Reconcile employee work schedules to provide quality care for clients
Coordinate staffing and scheduling of field agency personnel to meet client needs
Maintain organized employee and client files on a daily basis
Manage the branch office in an organized and efficient manner
Take on-call duties as a requirement of the job
Maintain confidentiality in all aspects of client, staff and Agency information
Interact effectively with staff, clients and visitors
Exhibit positive interpersonal and telephone communication skills
Answer telephones, follow-up on messages, transfer calls
Schedule employees to provide client care

What we offer

Fantastic Office Environment

Fulltime

Assistant Care Service Coordinator

The Assistant Care Service Coordinator plays a pivotal role in supporting the Ca...

Location

Canada , Calgary

Salary:

Not provided

Golden Home Caregivers Corporation

Expiration Date

Until further notice

Requirements

Licensed Practical Nurse, Diploma or Bachelor’s degree in Healthcare, Social Work, or related field preferred
At least 1–2 years of administrative, scheduling, or care coordination experience in a healthcare, home care, or social service setting
Proficiency in office software, scheduling platforms (e.g., ConnectTeam), and data entry tools
Excellent written and verbal communication skills
Strong interpersonal and conflict-resolution skills
High attention to detail
able to manage multiple priorities in a fast-paced environment

Job Responsibility

Initial Intake and Service Inquiry Coordination
Staffing Requirements Monitoring
Client Care Plan Coordination
Client Feedback and Complaint Resolution
Daily Operations and Scheduling Supervision
Communication and Documentation Compliance
Monitoring and Documentation of Client Home Files
Client and Staff Relationship Management
Transportation and Independent Contractor Coordination
Protocol Development and Policy Collaboration

What we offer

Fruit, coffee and snacks provided

Parttime

Scheduling Coordinator

We are looking for a Scheduling Coordinator to support staffing operations at ou...

Location

United States , Ayer

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 2 years of experience in scheduling, staffing coordination, or a related administrative support role
High school diploma required
additional college coursework or a bachelor’s degree is preferred
Prior experience in a hospital, clinic, nursing home, medical center, or similar healthcare environment is preferred
Strong organizational skills with the ability to manage multiple schedule updates and competing priorities
Effective written and verbal communication skills for working with staff and nursing leadership
Proficiency with typing, general computer applications, and electronic scheduling platforms
Experience with scheduling or workforce systems such as Paycom or similar software is preferred
Ability to handle confidential payroll and staffing information with accuracy and professionalism

Job Responsibility

Develop and maintain staffing schedules for clinical teams across the site to ensure reliable coverage for each shift
Monitor open shifts, absences, and last-minute call-offs, and arrange appropriate staffing solutions in a timely manner
Revise schedules based on census changes, budget considerations, and departmental priorities while supporting efficient workforce utilization
Keep schedule records current in electronic scheduling tools and confirm that updates are communicated clearly to affected staff
Prepare and update payroll-related timesheet information for review and final approval by unit leadership
Coordinate with nurse leaders and other operational partners to address coverage concerns, staffing gaps, and schedule changes
Apply sound scheduling practices to anticipate conflicts, reduce disruptions, and improve day-to-day staffing continuity
Support ongoing administrative tracking related to staff assignments, shift coverage, and scheduling accuracy

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Scheduling Coordinator

We are looking for a Scheduling Coordinator to support staffing operations at ou...

Location

United States , Devens

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 2 years of experience in scheduling, staffing coordination, or a related administrative support role
High school diploma required
additional college coursework or a bachelor's degree is preferred
Prior experience in a hospital, clinic, nursing home, medical center, or similar healthcare environment is preferred
Strong organizational skills with the ability to manage multiple schedule updates and competing priorities
Effective written and verbal communication skills for working with staff and nursing leadership
Proficiency with typing, general computer applications, and electronic scheduling platforms
Experience with scheduling or workforce systems such as Paycom or similar software is preferred
Ability to handle confidential payroll and staffing information with accuracy and professionalism

Job Responsibility

Develop and maintain staffing schedules for clinical teams across the site to ensure reliable coverage for each shift
Monitor open shifts, absences, and last-minute call-offs, and arrange appropriate staffing solutions in a timely manner
Revise schedules based on census changes, budget considerations, and departmental priorities while supporting efficient workforce utilization
Keep schedule records current in electronic scheduling tools and confirm that updates are communicated clearly to affected staff
Prepare and update payroll-related timesheet information for review and final approval by unit leadership
Coordinate with nurse leaders and other operational partners to address coverage concerns, staffing gaps, and schedule changes
Apply sound scheduling practices to anticipate conflicts, reduce disruptions, and improve day-to-day staffing continuity
Support ongoing administrative tracking related to staff assignments, shift coverage, and scheduling accuracy

What we offer

medical insurance
vision insurance
dental insurance
life insurance
disability insurance
401(k) plan
free online training

Fulltime

Workforce Management Scheduling Analyst

The Workforce Management Scheduling Analyst is responsible for owning workforce ...

Location

United States

Salary:

55000.00 - 60000.00 USD / Year

Aura

Expiration Date

Until further notice

Requirements

4+ years of workforce management experience in a contact center environment
Strong expertise in workforce scheduling within a 24/7, multi-channel contact center environment
Experience scheduling for voice, chat, email/casework, and outbound support channels
Hands-on experience with Verint Workforce Management (required)
Experience working with a cloud contact center platform such as Five9 (preferred)
Strong understanding of workforce management concepts including service level, occupancy, shrinkage, schedule adherence, and staffing coverage
Experience supporting intraday workforce management operations
Strong analytical and problem-solving skills with the ability to identify operational risks and staffing gaps
Advanced Excel and reporting skills
Strong organizational and communication skills with the ability to manage complex scheduling environments

Job Responsibility

Own workforce scheduling for a 24/7, 365 multi-channel customer support operation including inbound voice, outbound calling, chat, and email/ casework
Develop and maintain optimized agent schedules that align with forecasts, staffing plans, and service level targets
Design shift structures, break and lunch placements, and staffing patterns to ensure adequate coverage during peak demand periods
Own the shift bid process including planning, schedule generation, communications, and implementation of new shift assignments
Establish and maintain scheduling governance policies including schedule change procedures, adherence exceptions, and schedule modification standards
Manage and administer daily PTO allotments within the scheduling platform to balance agent availability with service level requirements
Schedule recurring operational activities including meetings, trainings, coaching sessions, and company-wide events such as town halls while maintaining appropriate staffing coverage
Monitor schedule adherence trends and enforce adherence governance policies in partnership with CX leadership
Proactively identify potential coverage gaps, staffing risks, or skill-based constraints across channels, departments, or agent skill groups
Manage agent skill and queue assignments within workforce and telephony platforms as agents complete training or operational priorities shift, ensuring load balancing and optimal agent availability

What we offer

Generous health and wellness benefits
Retirement savings plans
Parental leave

Fulltime

Non-Profit Admin Support - Kauffman Stadium - Admin

The Administrative Support Worker Lead is responsible for assisting management w...

Location

United States , Kansas City

Salary:

Not provided

Aramark

Expiration Date

Until further notice

Requirements

High School Diploma or equivalent
some college preferred
2+ years administrative support experience
Excellent written and verbal/interpersonal communication and organizational skills
Proficient in Excel and Word
Ability to optimally connect with employees
Ability to work quickly and efficiently
Strong digital literacy is required of Office (Word, Excel, PowerPoint, etc) Internet, typing, other databases and spreadsheet software

Job Responsibility

Scheduling & Staffing Coordination – Ability to manage schedules, monitor staffing levels, and adjust in real-time
Communication & Relationship Management – Effectively communicate with NPO leaders, volunteers, and internal teams
Game Day Operations Support – Assist with check-in, credential distribution, and on-site problem solving
Attention to Detail & Compliance – Ensure accuracy with documentation, certifications, and operational standards of a food safety environment
Administrative & Organizational Skills – Maintain trackers, reports, and materials to support efficient operations using Microsoft Office Suites, Canva, zoom for office, and DocuSign
Flexibility & Availability – Ability to work nights, weekends, holidays, and extended/atypical hours based on event and orientation schedules

Area Schedule Lead, Mega Campus

The focus of the Area Schedule Lead will include leadership support of a North A...

Location

Canada , Vancouver

Salary:

128000.00 - 173000.00 CAD / Year

Area Schedule Lead, Mega Campus

The focus of the Area Schedule Lead will include leadership support of a North A...

Location

United States , Bowling Green

Salary:

150000.00 - 209000.00 USD / Year

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Staffing and Scheduling Coordinator

Job Description

Job Responsibility

Requirements

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What we offer

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