Staffing and Scheduling Coordinator Job at Advocate Health Care (Libertyville)

Staffing and Scheduling Coordinator

Department: 35800 Advocate Condell Medical Center - Bed Control Management. Stat...

Location

United States , Libertyville

Salary:

21.85 - 32.80 USD / Hour

Advocate Health Care

Expiration Date

Until further notice

Requirements

High school graduate
3 years previous office experience
experience as a Health Unit Secretary preferred
Keyboarding skills - 35 wpm preferred
Basic computer knowledge, including data entry
Basic medical terminology
Ability to cooperate with others
Good communication skills (verbal and written)
Knowledge of Microsoft Word and Excel
Must work closely with clinical management and staff associates

Job Responsibility

Responsible for collaborating with directors, supervisors, charge nurses and others as needed to maintain appropriate staffing levels
Responsible for daily administration of Float Pool
Responsible for the cost effective use of agency resources for the house
Responsible for administrative duties
Responsible for gathering and maintaining personnel information required for staffing program for the Float Pool
Responsible for preparation of reports used in staffing and budgeting
Responsible for overseeing the maintenance of all applicable computer equipment
Facilitates Cost Effective Allocation of Staff on all unit, and participates in CQI related projects

What we offer

Paid Time Off programs
Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
Flexible Spending Accounts for eligible health care and dependent care expenses
Family benefits such as adoption assistance and paid parental leave
Defined contribution retirement plans with employer match and other financial wellness programs
Educational Assistance Program
Premium pay such as shift, on call, and more
Incentive pay for select positions
Opportunity for annual increases based on performance

Parttime

Scheduling Coordinator

We are looking for a Scheduling Coordinator to support staffing operations at ou...

Location

United States , Devens

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 2 years of experience in scheduling, staffing coordination, or a related administrative support role
High school diploma required
additional college coursework or a bachelor's degree is preferred
Prior experience in a hospital, clinic, nursing home, medical center, or similar healthcare environment is preferred
Strong organizational skills with the ability to manage multiple schedule updates and competing priorities
Effective written and verbal communication skills for working with staff and nursing leadership
Proficiency with typing, general computer applications, and electronic scheduling platforms
Experience with scheduling or workforce systems such as Paycom or similar software is preferred
Ability to handle confidential payroll and staffing information with accuracy and professionalism

Job Responsibility

Develop and maintain staffing schedules for clinical teams across the site to ensure reliable coverage for each shift
Monitor open shifts, absences, and last-minute call-offs, and arrange appropriate staffing solutions in a timely manner
Revise schedules based on census changes, budget considerations, and departmental priorities while supporting efficient workforce utilization
Keep schedule records current in electronic scheduling tools and confirm that updates are communicated clearly to affected staff
Prepare and update payroll-related timesheet information for review and final approval by unit leadership
Coordinate with nurse leaders and other operational partners to address coverage concerns, staffing gaps, and schedule changes
Apply sound scheduling practices to anticipate conflicts, reduce disruptions, and improve day-to-day staffing continuity
Support ongoing administrative tracking related to staff assignments, shift coverage, and scheduling accuracy

What we offer

medical insurance
vision insurance
dental insurance
life insurance
disability insurance
401(k) plan
free online training

Fulltime

Scheduling Coordinator

We are looking for a Scheduling Coordinator to support staffing operations at ou...

Location

United States , Ayer

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 2 years of experience in scheduling, staffing coordination, or a related administrative support role
High school diploma required
additional college coursework or a bachelor’s degree is preferred
Prior experience in a hospital, clinic, nursing home, medical center, or similar healthcare environment is preferred
Strong organizational skills with the ability to manage multiple schedule updates and competing priorities
Effective written and verbal communication skills for working with staff and nursing leadership
Proficiency with typing, general computer applications, and electronic scheduling platforms
Experience with scheduling or workforce systems such as Paycom or similar software is preferred
Ability to handle confidential payroll and staffing information with accuracy and professionalism

Job Responsibility

Develop and maintain staffing schedules for clinical teams across the site to ensure reliable coverage for each shift
Monitor open shifts, absences, and last-minute call-offs, and arrange appropriate staffing solutions in a timely manner
Revise schedules based on census changes, budget considerations, and departmental priorities while supporting efficient workforce utilization
Keep schedule records current in electronic scheduling tools and confirm that updates are communicated clearly to affected staff
Prepare and update payroll-related timesheet information for review and final approval by unit leadership
Coordinate with nurse leaders and other operational partners to address coverage concerns, staffing gaps, and schedule changes
Apply sound scheduling practices to anticipate conflicts, reduce disruptions, and improve day-to-day staffing continuity
Support ongoing administrative tracking related to staff assignments, shift coverage, and scheduling accuracy

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Staffing Coordinator / Floater, Home Care

Job Summary: The Staffing Coordinator ensures that all Home Care clients are se...

Location

United States , Saint Louis

Salary:

Not provided

AW Health Care

Expiration Date

Until further notice

Requirements

3 or more years of experience in healthcare staffing, strongly preferred
Medicaid staffing experience required
2 or more years of experience as a professional caregiver, required
Active driver's license, reliable transportation and current car insurance, required
Average to above average computer skills, including word processing and data entry
Must be a self-starter, pro-active person, able to work with minimal supervision
Must be a team player dedicated to providing a high level of customer service, with a positive attitude
Must be able to communicate effectively and possess well-developed interpersonal, organizational, and problem solving skills
Ability to effectively interact with all employees
Ability to be well organized and prioritize effectively

Job Responsibility

Assign and schedule field staff to provide care and services for patients
Answer phone calls from field staff and patients
Provide patients or families with accurate schedules no less than monthly
Computer system reporting responsibilities
Confirm weekend schedules with care givers on Thursday
Confirm weekend schedules with clients on Friday
Track hours and attendance for all staff
Ensure all shifts/visits are completed in the system accurately & timely
Confirm all shifts weekly with clients and clinicians
Assist with hiring and orientation of new team members

Fulltime

Staffing Coordinator

Performs the staffing functions and activities for the department/unit. Assists ...

Location

United States , Miami

Salary:

18.87 - 22.83 USD / Hour

Baptist Health

Expiration Date

Until further notice

Requirements

Minimum 1-year previous staffing experience, healthcare setting preferred
Excellent organization skills
Ability to prioritize and work independently
Must have working knowledge of microcomputers, with willingness to expand this knowledge
Must possess excellent phone etiquette and interpersonal communication skills
Payroll and/or scheduling experience desirable

Job Responsibility

Performs the staffing functions and activities for the department/unit
Assists in maintenance of accurate staffing level for clinical and support personnel
Articulates a variance staffing report on a monthly basis
Responsible for overseeing and maintaining the accuracy of the information in the scheduling system
Responsible for daily maintenance of payroll

What we offer

Career growth and development opportunities, with clear pathways and ongoing support
Comprehensive health and wellness resources that go beyond traditional benefits
A wellness program that can help employees eliminate their medical plan deductible, reducing out-of-pocket healthcare costs
Tuition reimbursement to support continued learning and advancement

Fulltime

Student Intern- MTM Data Management & Staffing Coordinator

Works with MTM Admin team to develop systems, procedures and policies for data m...

Location

United States , Charleston

Salary:

Not provided

MUSC

Expiration Date

Until further notice

Requirements

Provides medication therapy management (MTM) services via outbound calls and possibly a triage of inbound calls to the MTM center
Monitors eFax for prescriber responses and completion of failed faxes
Supports the pharmacist for completion of Comprehensive Medication Reviews (CMRs) through pre-work up and case preparation
Communicates with network pharmacies, prescribers, and beneficiaries to provide MTM services
May be called upon to assist the MTM Executive Director in the training of pharmacy externs rotating through the MTM Center
Updates operational manuals and workflows based on clinician processes to improve the completion of claims
Assists the Director in collecting and tabulating data for reporting purposes
Uses data trends from software systems to support clinician professional growth and productivity
Collects productivity data weekly, monthly, and quarterly from software systems for clinicians and clinician groups
Analyzes pharmacy data from OutcomesMTM to predict efficiency across centers

Job Responsibility

Works with MTM Admin team to develop systems, procedures and policies for data management, assisting colleagues in performing data-related tasks, and networking with clients
Organizes existing Student employee schedules and new student initial onboarding processes, orientation, training and operating system(s) access
Provides medication therapy management (MTM) services via outbound calls and possibly a triage of inbound calls to the MTM center
Monitors eFax for prescriber responses and completion of failed faxes
Supports the pharmacist for completion of Comprehensive Medication Reviews (CMRs) through pre-work up and case preparation
Communicates with network pharmacies, prescribers, and beneficiaries to provide MTM services
May be called upon to assist the MTM Executive Director in the training of pharmacy externs rotating through the MTM Center
Updates operational manuals and workflows based on clinician processes to improve the completion of claims
Assists the Director in collecting and tabulating data for reporting purposes
Uses data trends from software systems to support clinician professional growth and productivity

Parttime

Staffing Coordinator - USC Athletics - University of South Carolina S&E Concessions

The Administrative Support Worker Lead is responsible for assisting management w...

Location

United States , Columbia

Salary:

Not provided

Aramark

Expiration Date

Until further notice

Requirements

High School Diploma or equivalent
some college preferred. 2+ years administrative support experience. Excellent written/interpersonal communication and organizational skills. Proficient in Excel and Word. Ability to optimally connect with employees. Ability to work quickly and efficiently. Strong digital literacy is required of Office (Word, Excel, PowerPoint, etc) Internet, typing, other databases and spreadsheet software.

Job Responsibility

Responsible for performing administrative functions including distributing mail, ordering, and stocking supplies, answering phones, and greeting visitors
Assists unit management with clerical tasks in relation to accounting, payroll, receiving, and/or human resources including filing, data entry, record review and maintenance, etc.
Greets customers, clients, and employees
answers inquiries or directs calls where necessary
Schedules meetings
Maintain office memos and informative postings
Operate technology, systems, and software such as voicemail systems, copy/scanners, personal computers, and MS Office

Staffing Coordinator

We are looking for a Staffing Coordinator to support hiring and workforce operat...

Location

United States , Blue Bell

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in customer service, staffing coordination, recruiting support, or call center operations
Strong verbal and written communication skills with the ability to interact professionally across multiple stakeholder groups
Proven ability to manage scheduling, documentation review, and follow-up tasks with a high level of accuracy
Working knowledge of compliance practices, policy adherence, and hiring process coordination
Experience using applicant tracking systems or similar workforce management tools
familiarity with ATS platforms is a plus
Ability to handle sensitive information with discretion while maintaining organized and reliable records
Understanding of onboarding activities, verification steps, and legal or licensure requirements is preferred
Demonstrated leadership skills, sound prioritization, and the ability to maintain progress in a fast-paced environment

Job Responsibility

Coordinate interview calendars, hiring activity, and onboarding timelines to keep staffing processes moving efficiently
Communicate with candidates, hiring managers, and internal teams to provide updates, answer questions, and set clear expectations throughout the recruitment cycle
Review hiring documentation for accuracy and completeness while ensuring alignment with internal procedures and applicable policy requirements
Track candidate progress in staffing systems and maintain organized records related to screening, verification, and onboarding milestones
Support compliance-related steps such as background documentation, licensure checks, and other required pre-employment validations
Assist with non-clinical staffing operations for a health system environment, helping teams meet workforce needs within established timelines
Monitor service levels and help resolve scheduling or process issues that may affect candidate experience or hiring progress
Contribute to process consistency by following established workflows and escalating exceptions when additional guidance is needed

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

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