Staff Accountant

• Review weekly timesheets for consultants, ensuring hours are approved and accurately entered
• Process and send time data for payroll and client billing
• Invoice clients on a monthly cadence for billable hours/expenses, comparing billed hours and rates to client contracts
• Apply payments to customer accounts, research and resolve discrepancies, and perform collections outreach (calls and emails)
• Reconcile AR accounts and issue credits or adjustments as needed
• Monitor and report on aging, write-offs, and support month-end close
• Verify wage rates and review all timesheets, ensuring accuracy and completion
• Perform AR reconciliations in QuickBooks Online
• Assist as needed with other accounting projects based on business needs

• Bachelor’s degree in Accounting, Finance, or related field preferred (Associate’s considered with strong technical experience)
• Previous experience with billing, AR, and accounting reconciliations
• Proficiency with QuickBooks Online is required
• Familiarity with MS Office (especially Excel) is required
• Experience with ADP payroll a plus
• Strong attention to detail and commitment to accuracy
• Understanding of GAAP principles, debits/credits, and chart of accounts
• Ability to work efficiently in a small, collaborative team environment and adapt to shifting priorities
• At least 2 years of accounting experience with a focus on attention to detail
• Proficiency in QuickBooks Online (required) and ADP Payroll systems (preferred)
• Experience with accounts receivable and aging reports
• Ability to perform account reconciliations with attention to detail
• Familiarity with weekly payroll processes and billing operations
• Excellent organizational and communication skills

Experience with ADP payroll

• medical
• vision
• dental
• life and disability insurance
• 401(k) plan