Staff Accountant

• Manage customer setup and maintain accurate account records, including consistent numbering and supporting documentation
• Prepare and issue invoices for completed work by reviewing source documents and confirming billing accuracy before release
• Process proforma billing, track customer deposits, and apply payments correctly within accounting records
• Create sales orders from approved scopes of work and ensure financial data aligns with project activity
• Support inventory accounting by entering count results, investigating variances, and validating selected quantities on the shop floor when needed
• Review shipment documentation against sales orders, resolve discrepancies, and ensure inventory is relieved properly to the correct projects
• Record journal entries, complete balance sheet reconciliations, and assist with month-end close activities and project-based financial analysis
• Maintain fixed asset records, including additions, transfers, disposals, and verification of supporting paperwork
• Produce recurring daily and weekly statistical reports and respond promptly to internal and external billing inquiries
• Administer sales tax exemption documentation and maintain related records in accordance with company requirements

• 3+ years of accounting experience, with exposure to accounts receivable, general ledger, or staff accounting functions
• Bachelor's degree, associate degree, or high school diploma with additional relevant experience gained through education or hands-on work
• Working knowledge of Microsoft Excel, Word, and Outlook, with stronger Excel capability preferred
• Experience preparing journal entries, reconciling accounts, and supporting month-end close processes
• Familiarity with sales tax, fixed asset accounting, inventory accounting, and project or statement-of-work based billing
• Ability to perform accurate data entry, apply basic math skills, and maintain close attention to detail
• Strong communication skills with the ability to collaborate across departments and address customer questions effectively
• Experience with accounting platforms such as QuickBooks or similar ERP systems is preferred

Experience with accounting platforms such as QuickBooks or similar ERP systems is preferred

• medical, vision, dental, and life and disability insurance
• enrollment in company 401(k) plan