Staff Accountant Job at College Track (Oakland)

Staff Accountant

College Track

Location:
United States , Oakland

Category:
Finance

Contract Type:
Employment contract

Salary:

69000.00 - 83000.00 USD / Year

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Job Description:

We are seeking a meticulous and mission-driven Staff Accountant who believes that financial precision is a cornerstone of social impact. At College Track, we don't just "do the books"—we manage the resources that empower scholars to break the cycle of educational inequity. The ideal candidate is a high-integrity professional who finds joy in a perfectly reconciled account and thrives in a fast-paced, nonprofit environment. You aren't just looking for a transactional role; you're looking to apply your 2–3 years of accounting expertise to ensure our organization remains fiscally robust as we expand our reach. If you are a detail-oriented problem solver who wants your work to contribute directly to a bachelor's degree for College Track Scholars, we want to meet you! The Staff Accountant is a core member of the Finance & Accounting team, reporting directly to the Controller. This role is the primary execution owner for cash receipts, accounts payable processing, balance sheet reconciliations, and regulatory compliance filings, and contributes to contract record maintenance, audit support, and department-wide financial operations.

Job Responsibility:

Records cash receipts in the accounting system
Records intra-company cash activity for Concur and payroll sweeps
Reconciles check receipts to the check log
Reconciles undeposited funds monthly
Prepares prepaid rent allocation and reconciliation
Prepares prepaid expense journal entries and maintains supporting reconciliation schedules
Reconciles security deposits and other asset accounts
Supports the AP Specialist in monitoring the accounting email inbox, responding to vendor, staff, and student inquiries
Processes credit card reports in Concur
Processes employee expense reimbursements in Concur
Maintains contract records, documentation, and key date tracking in coordination with the AP Specialist
Sets up new employees in Sage Intacct upon hire
Maintains records of business licenses and property tax statements for all jurisdictions
Prepares and files business license renewals across all applicable states, counties, parishes, and cities
Prepares and files property tax welfare exemption filings
Prepares documentation and schedules in support of the annual financial statement audit
Contributes to accounting policy training and assists with special projects as assigned
Other duties as assigned

Requirements:

Bachelor's degree in Accounting, Finance, or a related field preferred
Minimum 2–3 years of relevant accounting experience, with demonstrated strength in transactional accounting and reconciliation
Prior experience in a nonprofit organization with a budget exceeding $10M preferred
Ability to work 9am-5pm Monday-Friday
Proficiency in Microsoft Office, with strong Excel skills required
Proficiency in Google Workspace, with strong Google Sheets skills preferred
Experience with Sage Intacct or comparable cloud-based ERP required
experience with Concur Expense strongly preferred
Comfort with chart of accounts structures and account-level reconciliation
Familiarity with AI-assisted tools (such as Claude or Gemini) in support of accounting and finance workflows preferred
Commitment to the mission of College Track and to equitable service to scholars from underserved communities
High degree of accuracy and attention to detail across recurring transactional and reconciliation responsibilities
Strong organizational skills with the ability to manage multiple deadlines across monthly and annual close cycles
Effective written and verbal communication skills
able to interact professionally with vendors, staff, and external contacts
Demonstrated ability to work both independently and collaboratively within a team structure

Nice to have:

Prior experience in a nonprofit organization with a budget exceeding $10M
Proficiency in Google Workspace, with strong Google Sheets skills
Experience with Concur Expense strongly preferred
Familiarity with AI-assisted tools (such as Claude or Gemini) in support of accounting and finance workflows preferred

What we offer:

Up to 23 discretionary time off days (Sick and Vacation) in addition to 23 paid office closures and holidays in your first year of employment
health care
work-life balance
financial security

Additional Information:

Job Posted:
May 16, 2026

Employment Type:

Fulltime

Work Type:

Hybrid work

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