Staff Accountant/Human Resources Coordinator Job at Mabbett & Associates, Inc. (Stoneham)

Job Description

Mabbett & Associates, Inc. (Mabbett®), an award-winning and industry-leading environmental, health and safety (EH&S) consulting and engineering firm, is seeking a full-time Staff Accountant/Human Resources Coordinator to support daily Finance and Human Resource operations. This dual role position is ideal for a detail-oriented professional who enjoys a variety of responsibilities and tasks. This will be a growth opportunity with the potential for career advancement within the organization.

Job Responsibility

Prepare monthly client invoices
Process payroll on a bi-weekly basis
Manage vacation and sick time accruals
Facilitate cash management activities, apply customer payments and perform bank reconciliations
Assist with Fixed Asset Inventory Tracking
Assist with the development and updating of the firm’s financial management policies and standard operating procedures (SOPs)
Coordinate recruitment activities, including posting and maintaining all job requisitions, corresponding with candidates, and scheduling interviews
Manage pre-employment activities, including ordering background checks, scheduling drug and medical screens, scheduling and participating in the on-boarding process
Maintain accurate HR records (electronic and hard copy) in accordance with appropriate requirements
Providing administrative support to the HR department (i.e., scheduling annual medical surveillance appointments, creating department forms and templates, posting documents to corporate intranet, filing, HRIS data entry, etc.)
Respond to internal and external financial and HR inquiries via telephone and email
answer and re-direct as appropriate
Assist with miscellaneous financial and HR-related projects and duties, as required

Requirements

Bachelor’s degree in accounting or related field
4 years of progressive and responsible experience pertaining to finance and accounting and human resources needs in a professional services organization, including assisting with financial recordkeeping, processing invoices, payroll administration and maintaining employee files
Strong organizational, time management, and personal communication skills, both verbal and written
Must be able to balance competing priorities, shift focus efficiently and manage workflows without compromising quality
Strong computer/IT systems knowledge and proficiency in all Microsoft Office® Programs, including but not limited to Word®, Outlook®, PowerPoint® and Excel®
Must be a team player and able to work as a member of group, as well as independently
Ability to multitask, work well under pressure and adapt to changing deadlines and schedules sometimes on short notice

Nice to have

Direct professional experience working in architect/engineer/contractor (A/E/C) industry
Experience using Deltek Vantagepoint® and Paylocity

What we offer

Blue Cross/Blue Shield medical insurance
Delta Dental insurance
Blue Cross 20/20 Vision plan
401(k) plan with a company match
profit sharing retirement plan
performance and year-end bonus programs
group life, short and long-term disability, travel-accident insurance
professional development programs

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Staff Accountant/Human Resources Coordinator

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