Sr. Administrative Assistant Jobs

Sr. Administrative Assistant

We are looking for a skilled Sr. Administrative Assistant to join our team in Li...

Location

United States , Little Rock

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in administrative roles, preferably within the financial services industry
Proficiency in tools such as Cisco Webex, Concur, and ADP
Strong organizational skills, including calendar management and budget oversight
Familiarity with CRM systems and data management processes
Ability to manage marketing-related workflows, including banner ads
Excellent communication skills, both verbal and written
Capability to coordinate virtual meetings and events effectively
Detail-oriented approach to handling administrative responsibilities

Job Responsibility

Coordinate and manage calendars, including scheduling meetings and conference calls
Organize virtual meetings and events using tools such as Cisco Webex
Handle administrative tasks related to budgeting and expense tracking through platforms like Concur
Assist with CRM data management to ensure accurate and up-to-date information
Support marketing efforts by managing banner ads and related administrative workflows
Monitor and streamline communication processes to enhance team collaboration
Provide logistical support for team members during conference calls and virtual events
Manage payroll and other financial services tasks using systems such as ADP
Ensure timely and accurate completion of administrative tasks, adhering to deadlines and organizational standards

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Sr. Administrative Assistant

Immediate opportunity for a Sr. Administrative Assistant in Norfolk, Virginia. I...

Location

United States , Norfolk, Virginia

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 5 years of experience in a similar role within the Real Estate Property/Facilities Management industry
Extensive proficiency with Microsoft Office and Adobe
Ability to design and manage Banner Ads for promotional purposes
Familiarity with Cisco Webex Meetings for efficient remote communication
Experience with Concur for travel and expense management
Knowledge of CRM systems for maintaining and improving customer relationships
Proficiency in About Time for effective time tracking and management
Understanding of Budget Processes to assist in financial planning and control
Strong Calendar Management skills to organize and schedule appointments
Excellent Communication skills for effective internal and external interactions

Job Responsibility

Efficient handling of incoming calls, screening inquiries, and welcoming visitors
Accurately process, maintain, and update customer credit records
Support the administrative team by stepping in during PTO, illness, and vacancies
Efficiently process administrative tasks such as printing, scanning, faxing, and filing documentation
Prepare and redline agreements like leases, renewals, modifications, terminations, and commissions, among others
Compose and circulate written and electronic correspondence related to the preparation, execution, and administration of agreements
Operate mailroom equipment when necessary and manage all aspects of monthly Sales, Leasing & Brokerage meetings
Utilize advanced knowledge of electronic office equipment and software including Office Suite, Internet, Adobe Acrobat, RingCentral, and others
Maintain and audit file setup and database entries, ensuring all data are organized and up to date
Provide general IT troubleshooting support and order office equipment as required

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Administrative Assistant

We are looking for a meticulous and diligent Administrative Assistant to join ou...

Location

United States , Morristown

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proficiency in data entry tasks with high level of accuracy
Experience with email correspondence, demonstrating strong written communication skills
Expertise in Microsoft Office Suite, including Excel, Outlook, PowerPoint, and Word
Experience in scheduling appointments, managing calendars and coordinating meetings
Understanding of the transport industry is a plus
Ability to multitask and prioritize tasks in a fast-paced environment
Strong organizational skills and attention to detail

Job Responsibility

Support the Executive Assistant
Coordinate and monitor overall administrative functions
serves as the go-to for office inquiries
Reception duties to include but are not limited to assisting the visitors, greeting guests in a professional manner and managing visitor badges
Received, sort, screens mail & packages, distributes them to the appropriate dept., assisting outgoing courier packages including creating the shipping labels and drop off the packages
Responsible for tracking/ordering/distributing office supply inventory (kitchen, office and H& S supplies etc.) and maintain the kitchen and common area clean and organized
Maintains safe and clean office environment by following the procedures, rules, and regulations
Primary point of contact for vendor services in the office, create work order with the building and follow through for completion
Upkeep and maintain the most updated list of vendors
Maintains documentation such as employee extension list/building information guide/office manuals etc.

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Executive Assistant, Product Support

As Executive Assistant to the VP, Product Support, you’ll be responsible for kee...

Location

United States , San Francisco

Salary:

122000.00 - 260000.00 USD / Year

Figma

Expiration Date

Until further notice

Requirements

5+ years of experience in a sr administrative support role
Experience working in a fast-paced environment and can adapt quickly to changing demands
Stellar communication skills and can connect with a wide range of internal and external partners in person, virtually, and over email
Ability to shift gears and prioritize based on inbound of requests & workload volume
Dedication to being diligent, reliable, and maintaining the strictest confidentiality
Dedication to encouraging inclusivity and navigate initiative through an optimistic lens

Job Responsibility

Provide direct support to the VP and light assistance to their Directors on the leadership team
Act as the delegate signing off expenses, PO approval, and various other tooling as needed with careful attention to internal policy
Be a thought partner with a focus on team cohesion, operations, and planning
Identify areas to optimize VP’s time and make recommendations in regard to time management, prioritization, and business needs
Find opportunities for process optimization throughout team and company processes
Prepare and/or build content, presentations and key documents for the VP using Figma tools
Partner with the Strategic Program Manager to coordinate large scale planning for monthly and quarterly meetings, in-person leadership and full-team offsites, including working with external venues and internal team members
Cross functional partnership with Marketing and other internal teams to ensure alignment on projects, company achievements, and internal events

What we offer

equity
health, dental & vision benefits
retirement with company contribution
parental leave & reproductive or family planning support
mental health & wellness benefits
generous PTO
company recharge days
a learning & development stipend
a work from home stipend
cell phone reimbursement

Fulltime

Sr. Accountant

The Sr. Accountant will serve as the point of contact for several of the company...

Location

United States , Chicago

Salary:

90000.00 - 110000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Accounting or Finance
2+ years of experience in public accounting or the Financial Services industry
Strong verbal and written communication skills
Strong analytical skills and attention to detail
Self-starter with a strong work ethic, results orientation, and ability to manage multiple projects effectively
Strong knowledge of MS Excel and Word required
Working knowledge of Powerpoint
CPA designation a plus

Job Responsibility

Point of contact for several of the company's registered and private funds in United States, Canada, Ireland, and Luxembourg
Work with senior members of the fund administration team
Own relationships with funds’ third-party administrators and key vendors
Preparation, review and understanding impactful issues regarding fund reporting
Key support contact for fund board members
Partner with third-party administrators and external auditors to prepare and issue funds’ financial statements and regulatory filings
Coordinate with teams across the firm in sales, client service, legal, operations, and corporate finance
Construct analyses regarding product development and new initiatives
Assist portfolio management teams with ad hoc portfolio reporting requests or investor related questions
Utilize Advent Geneva portfolio accounting system

What we offer

Medical, vision, dental, life, and disability insurance
401(k) plan

Fulltime

New

Men's Shelter Resident Advisor

Boise Rescue Mission Ministries is looking for men who love Jesus and want to he...

Location

United States , Boise

Salary:

Not provided

Boise Rescue Mission Ministries

Expiration Date

Until further notice

Requirements

Must hold to the doctrine and constitution/by-laws of the Mission
Must be a regular attendee of a local church and be willing to sign and adhere to the Mission’s Statement of Faith
High School Diploma or equivalent
General computer skills
Capable of operating Microsoft office programs (Excel, Word, Outlook, etc.)
Must possess excellent interpersonal skills
Excellent communication skills
Detail-oriented and good organizational skills
Capable of working as a part of a team
Clean driving record (No SR-22s)

Job Responsibility

Administrative duties include filing, data entry, reception, and resource assistance
Security
Janitorial
Help with other tasks and assignments as necessary
Employees may also participate in various fundraising events throughout the year

Fulltime

New

Sr. Paralegal, SEC & Corporate Governance

We are seeking an experienced and detail-oriented SEC and Corporate Governance P...

Location

United States , Hershey

Salary:

Not provided

The Hershey Company

Expiration Date

Until further notice

Requirements

Bachelor’s degree
Paralegal certification, preferred
Notary Public Certification
At least 5-7 years of relevant in-house or law firm paralegal experience with a focus on corporate governance and public company securities matters
Strong understanding of SEC regulations, corporate governance practices, and public company compliance
Excellent organizational, communication, and writing skills
Proficiency in Microsoft Office Suite and familiarity with legal entity management systems, SEC filing platforms (e.g., Workiva, Diligent, EDGAR)
Flexibility to respond to multiple and often-changing priorities on a global level
Excellent time-management and organizational skills, attention to detail and follow through
Excellent oral and written communication skills

Job Responsibility

Assist in the preparation and filing of SEC reports, including Forms 10-K, 10-Q, 8-K, Section 16 filings (Forms 3, 4, and 5), and proxy statement
Help manage compliance with NYSE listing requirements and disclosure obligations
Maintain and update insider trading records and support compliance with the company’s insider trading policy, including trading plans, stock ownership requirements, tracking company calendar for earnings call, record and dividend payment dates
Coordinate with internal stakeholders and external advisors and counsel to gather and verify information for public disclosures
Support documentation and testing of legal department controls related to SOX compliance
Collaborate with internal audit and finance teams to ensure timely and accurate reporting of legal related controls
Maintain records and evidence to support SOX control assertions and participate in walkthroughs and audits
Assist in identifying and implementing process improvements to strengthen internal controls
Support in preparation for the company's Annual Meeting of Stockholders
Support in preparation for the company's Annual Meeting of Stockholders, including Annual Meeting of Stockholders’ Planning Worksheet, team meetings, coordinate with Inspector of Elections, Broadridge and update IR website

New

Executive Coordinator

Reporting directly to the SVP, Global Head of Pricing, Access, Value and Evidenc...

Location

United States , San Rafael

Salary:

88000.00 - 121000.00 USD / Year

BioMarin Pharmaceutical

Expiration Date

Until further notice

Requirements

Minimum of 5 – 10 years experience of executive level support, including experience supporting global teams
Excellent computer skills with strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Experience with coordinating complex travel
Working knowledge of Concur Expense management
Bachelor’s degree preferred

Job Responsibility

High volume calendar management for the SVP, Global Pricing, Access, Value and Evidence, as well as calendar support for others on the PAVE leadership team
Understanding priority and seniority of meetings
Initiates and determines which meetings to reschedule to resolve conflicts
Scheduling meetings (virtual, in-person, and hybrid) with participants and stakeholders across various functions and regions/time-zones
Confirms virtual vs in-person attendance as needed
Coordinating catering for on-site critical meetings (when appropriate and approved)
Working and partnering with the Sr Executive Coordinator to the Chief Commercial Officer of BioMarin’s Global Commercial Organization and working closely with other BioMarin Administrative Assistants
Coordinate and organize complex domestic and international travel (flights, hotel, ground transportation, travel agenda, etc)
Preparing expense reports, ensuring alignment to policies and submitting in a timely manner
Resolving IT issues, ordering equipment upon request

What we offer

company-sponsored medical, dental, vision, and life insurance plans
discretionary annual bonus
discretionary stock-based long-term incentives
paid time off

Fulltime

Sr. Administrative Assistant

Robert Half

Location:
United States , Modesto

Category:
Construction

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
March 26, 2025

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Location:United States , Modesto

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Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:March 26, 2025

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