Sr. Space Planning Specialist

• Manages the use of on and off campus physical facilities, the effective utilization of space and the projection of future space needs
• Defines scope, preliminary budget estimates and program descriptions for further evaluation and implementation
• Acts as owners represent on major capital projects
• acts as a liaison between senior leadership, departmental representatives and project team to ensure adherence to agree upon project terms
• Identifies, tracks, justifies and communicates any variance to original agreed upon terms
• Serves as a staff assistant to the Director regarding policy issues on the administration of space annin master lannin , s ce standards, and scenario development
• Patient Service Center (PSC) property management and maintenance coordinator
• Coordinates with Cabot for property needs and manages work orders to ensure timely resolution to issues identified
• Attends regular meetings with real estate for lease management and future planning
• Point of contact for emergency response for infrastructure failures
• Assures compliance with regulatory and/or external agency processes and requests for information
• Manages the creation, maintenance and communication of a facilities master Ian in su ort of the strat ic and r rammatic lans of the or anization
• Serves as manager for operational readiness in planning and execution of expansion of PSCs across the region
• Assures regional sites are cost effective, compliant with regulatory requirements, and are meeting strategic goals of the system
• Provides oversight for multiple, simultaneous projects to achieve business goals
• Interfaces between team and governance groups to communicate executive-level program and project information for planning, budgeting, metrics, and process improvement
• Evaluates requests from departments, administrative units and service units for renovation, relocation, expansion or improved use of existing space
• Completes on-site investigations as required to acquire necessary information of existing conditions
• Prepares program documentation
• Prepares reports, recommendations, planning programs, layout schematics or interior design for approval by client/user requesting service
• Assist in leading operational logistics and the launch of new PSCs
• Optimize locations, patient care capacity, patient access, staffing, and use of electronic medical record
• Collaboration across the necessary continuum, to provide nimble solutions while meeting the required mission
• Consults with architects, contractors, design/construction project managers and the like regarding such things as building codes, building graphics, OSHA and OHSM regulations and accessibility to the handicapped
• Acts as liaison between client/user and the architects, contractors and design/construction representatives
• Participates in relevant design or construction meetings and on-site coordination activities
• Manages and oversees implementation of applicable university design standards including selection of furnishings, artwork, finishes, and other aesthetic requirements for alt s aces and facilities
• Phlebotomy emergency response develops and implements approach to assure timely response to disruption in service across PSCs, on and off campus
• Assists EHS staff to assure completion of Ambulatory fire and disaster drills annually
• Continues efforts to improve emergency preparedness for short and long-term events
• Respond immediately to healthcare crisis/emergency events, collaborate with all stakeholders, implement solutions to improve emergency response effectiveness and lead after-action efforts
• Asset management and procurement — working to secure, maintain and track location of all equipment, including centrifuges, IT equipment, Cell Phones, vehicles, PSC furniture, and the like
• Obtains and manages quotes, requests for funding and budget forecasting to meet PSC needs
• Provides support of the capital budget process for construction and renovation projects
• Assists departments in developing and preparing facilities capital budget requests, and ensuring guidelines are followed
• Works as supply chain liaison working closely with Laboratory Supply Chain Manager (LSCM) to ensure PSC supplies are managed appropriately
• Works with LSCM and Phlebotomy management to identify process improvement and management of off formulary items
• Acts as SME for products and collaborates with LSCM and value analysis to identify cost savings and sub items
• Coordinates bi-annual inventory
• Compliance
• manages NYS, CAP and self-inspections and permit processes
• Ensures PSCs are inspection ready
• Represent Phlebotomy on safety committees and ambulatory councils
• Performs annual fire and disaster drills, ensuring compliance in reporting and tracking activity
• Works to align PSCs with UR and Ambulator safety initiatives
• Coordinates with Chief Supervisor and Assistant Director to develop goals and objectives in alignment with departmental goes
• Lead special projects as directed by leadership
• Proactively seeks information and makes recommendations to improve patient experience, daily processes and work environment
• Implement new technology, functionality and smart devices for compliance in PSCs that will improve the environment of care, patient experience, and compliance to regulatory agencies
• Assists teams and facility and workplace improvement initiatives creating a culture of continuous improvement

• Bachelor's Degree with major course work in Architecture, Facilities Planning, Interior Design or Strategic Planning Required
• 4-5 years relevant experience Required
• Health care/higher education experience or equivalent Preferred
• Or combination of education and experience. Required
• Proven ability to lead change, organize and engage teams, and delegate responsibility Required
• Experience knowledge and training
• demonstrated ability to work effectively in a highly matrixed environment Required
• Ability to use data to drive performance improvement Required
• Experience using Lean for performance improvement Required
• Ability to travel to multiple sites and must have reliable/efficient transportation for off-site visits and meetings. Required
• Expertise in PSC locations across the institution and regional coverage area. Required
• Skill in exercising a high degree of initiative, judgement, discretion, decision making, negotiation and collaboration. Required
• Ability to manage multiple tasks simultaneously and effectively change priorities as needed. Required
• Ability to develop business proposals/reports, analyze data and improve efficiency Required
• Strong oral and written communication skills. Required

Health care/higher education experience or equivalent