Sr Payroll Administrator Job at Baxter (Deerfield)

Sr Payroll Administrator

Provide operational support to outsourced third-party payroll processor to ensur...

Location

United States , Deerfield

Salary:

49600.00 - 68200.00 USD / Year

Baxter

Expiration Date

Until further notice

Requirements

2+ years of payroll experience demonstrates a strong knowledge of payroll principles, practices, and regulations
High School Diploma or GED required
Experienced WorkDay Time Tracking, Absence & Payroll required
Demonstrate strong customer services skills
Proficiency with all Microsoft Office products, particularly Excel
Displays a customer focused work ethic with the ability to interact with all levels of employees
Ability to work independently as well as in a team environment
Creative problem-solving skills, and the capacity to complete tasks on time
Assist in audits related to payroll and timekeeping processing and provide necessary documentation

Job Responsibility

Analyzes, audits, validates, and prepares control totals from the timekeeping solution for payroll processing in accordance with the payroll schedule
Run standard reports to identify exception time situations
Prepare and upload necessary pay components to support weekly, biweekly and/or monthly processing
Escalates complex timekeeping & attendance issues and follows through to resolution, ensuring appropriate communication to all involved parties
Monitor and respond to inquiries sent to the shared Payroll inbox and partner ticketing management system
Generates and distributes standard and ad hoc payroll reports as needed for internal finance and operational departments to track labor costs
Develops close working relationships with internal partners such as the Finance & Accounting teams, Benefits, IT, etc. to quickly resolve issues and handle special requests
Assist in audits related to payroll and timekeeping processing and provide necessary documentation

What we offer

medical and dental coverage that start on day one
insurance coverage for basic life, accident, short-term and long-term disability, and business travel accident insurance
Employee Stock Purchase Plan (ESPP)
401(k) Retirement Savings Plan (RSP)
Flexible Spending Accounts
educational assistance programs
paid holidays
paid time off ranging from 20 to 35 days based on length of service
family and medical leaves of absence
paid parental leave

Fulltime

Sr. Payroll Specialist

Location

United States , San Francisco

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

7+ years of payroll experience, including end-to-end payroll administration
Proven background handling multi-state payroll tax compliance and agency remittances
Experience supporting payroll for large employee populations, ideally 500 or more employees
CPP Certification is a strong preference

Job Responsibility

Process end-to-end payroll for multi-state employee populations, including manual calculations for off-cycle, adjustments, and complex pay scenarios
Ensure accurate payroll tax setup, withholding, and compliance across federal, state, and local jurisdictions
Perform payroll tax reconciliations (quarterly and annual), including review of 941s, W-2s, and state filings
Manage payroll corrections, retro pay, and audit payroll data to ensure accuracy and compliance with internal controls
Partner with HR and Finance to resolve payroll discrepancies, maintain employee records, and support audits
Lead cleanup and reconciliation of payroll and tax variances, including resolving aged or out-of-balance payroll liabilities across jurisdictions

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Sr. Payroll Director

We are looking for an experienced Sr. Payroll Director to lead payroll operation...

Location

United States , Huntersville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Extensive experience leading full-cycle payroll operations in a manager or director-level capacity
Proven success managing multi-state payroll for employee populations exceeding 500 individuals
Strong working knowledge of ADP Workforce Now in a high-volume payroll environment
Experience overseeing bi-monthly payroll schedules with a high degree of accuracy and accountability
Familiarity with Workday HRIS, Workday Payroll, Workday ERP, and integrated timekeeping systems
Understanding of payroll taxation, wage and hour compliance, deductions, and related regulatory requirements
Demonstrated ability to identify process improvement opportunities and implement more efficient payroll practices
Experience supporting HRIS or payroll system implementations and cross-functional system integrations

Job Responsibility

Direct end-to-end payroll operations for a workforce of more than 500 employees, ensuring accurate and timely bi-monthly processing across multiple states
Establish and maintain payroll controls, audits, and review procedures to support compliance with federal, state, and local regulations
Lead the administration and optimization of ADP Workforce Now and partner with internal teams on payroll-related HRIS and ERP functionality
Oversee payroll data integrity by coordinating information from timekeeping, HR, benefits, and finance systems
Drive continuous improvement initiatives that simplify payroll workflows, enhance reporting accuracy, and reduce processing issues
Collaborate with HR, Finance, and other business partners to resolve payroll discrepancies, support planning, and improve service delivery
Provide leadership for payroll system enhancements and implementation efforts involving Workday HRIS, Workday Payroll, Workday ERP, and related platforms
Monitor tax filings, deductions, garnishments, and year-end payroll activities to ensure complete and compliant payroll administration

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Interim Sr Payroll Systems Analyst

We are looking for an interim Sr Payroll Systems Analyst to support payroll tech...

Location

United States , Irving

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 5 years of experience in payroll systems analysis, payroll operations support, or workforce timekeeping administration
Strong practical experience with Kronos, including configuration, troubleshooting, and day-to-day support of timekeeping processes
Demonstrated ability to design, maintain, and diagnose pay calculations within Kronos or a comparable workforce management platform
Working knowledge of payroll processing workflows in ADP or similar payroll applications
Experience supporting union payroll environments with multiple schedule types and detailed pay rule structures
Solid Excel skills for data analysis, reconciliations, validation, and reporting activities
Strong analytical, documentation, and ticket management abilities with a consistent focus on accuracy and follow-through
Effective communication skills and the ability to collaborate with internal stakeholders as well as external implementation partners

Job Responsibility

Lead functional support for Kronos and related payroll systems, serving as a primary resource for configuration, issue analysis, and operational stability
Build, adjust, and troubleshoot pay rules and calculation logic to ensure employees are paid accurately across varied schedules and earning scenarios
Oversee timeclock administration, including setup, maintenance, testing, and resolution of device-related or transaction issues
Review and resolve payroll and timekeeping support requests, investigating root causes and driving timely corrective action
Support payroll activity involving union-based schedules and complex rule structures while helping maintain compliance with established agreements and policies
Create and maintain clear system documentation, process guides, and troubleshooting references to strengthen team knowledge and continuity
Work closely with payroll, accounting, HR, and IT partners to improve data quality, reporting, and day-to-day system effectiveness
Provide validated timekeeping and payroll system data to implementation partners and assist with readiness activities tied to future Oracle-related initiatives
Use Excel to analyze payroll results, reconcile data discrepancies, validate system outputs, and assist with audit support

What we offer

Medical
Vision
Dental
Life insurance
Disability insurance
401(k) or deferred compensation plan
Paid time off
Paid holidays
Choice Time Off

Fulltime

Sr Payroll Analyst

Location

Brazil , Sao Paulo

Salary:

Not provided

Mastercard

Expiration Date

Until further notice

Requirements

Proficient in speaking and writing in Portuguese, English and Spanish
Experience in payroll /finance/accounting
Demonstrates process management skills
Strong analytical/problem solving and planning skills
Ability to be flexible in a fast paced, deadline focused environment and manage multiple tasks simultaneously acquired through previous experience in related field
Highly organized, articulate who knows how to develop and maintain excellent working relationships as well as providing strong customer satisfaction results are needed
Solid communication skills, ability and willingness to exercise initiative
Demonstrated ability to work independently and in groups to complete time-sensitive projects within internal and external deadlines

Job Responsibility

Manage country portfolio for payroll and benefit administration operationally
Ensure monthly labor reporting is accurate and support the results through the reconciliation process
Provide support to HR and employees by researching any inquiries and delivering excellent customer service
Ensure payroll accuracy following all controls
Create purchase orders as needed, review invoices and ensure proper invoice clearance
Identify problems that require investigation and analysis and develop solution options
Support project tasks related to expansion activities including acquisitions and new countries
Manage funding and process payments to ensure all employees are paid on time
Process tax payment for the different countries
Attend mandatory audits providing reports and information as needed

Fulltime

Sr. Payroll Tax Accountant

We are looking for an experienced Sr. Payroll Tax Accountant to support payroll ...

Location

United States , McLean

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

7+ years of experience in payroll tax accounting or payroll compliance roles
Strong background in multi-state payroll tax administration and regulatory compliance
Demonstrated ability to manage federal, state, and local payroll tax filings and remittances
Experience with year-end tax reporting, including W-2 preparation, reconciliation, and corrections
Solid understanding of complex multi-jisdiction taxation issues, including allocation and reciprocity rules
Proficiency in Microsoft Excel for reconciliations, analysis, and reporting
Detail-oriented expertise in payroll compliance practices and payroll tax controls

Job Responsibility

Direct payroll tax activities across multiple jurisdictions, ensuring timely withholding, reporting, and payment of required taxes
Prepare, review, and submit payroll tax filings at the federal, state, and local levels while maintaining compliance with applicable regulations
Calculate tax liabilities and coordinate accurate reporting to relevant tax authorities and agencies
Lead year-end W-2 processing, including reconciliation, issuance of employee forms, and handling corrected statements when needed
Perform monthly, quarterly, and annual tax reconciliations to confirm consistency between payroll data, tax filings, and the general ledger
Resolve complex multi-state tax matters such as reciprocity arrangements, income sourcing, and employee work location allocation rules
Manage New York wage allocation requirements and other jurisdiction-specific reporting obligations for nonresident and allocated earnings
Review expense reimbursement activity for taxability and ensure proper reporting treatment across multiple states

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Sr Payroll Tax Analyst

We are looking for an experienced Sr Payroll Tax Analyst to support payroll tax ...

Location

United States , Memphis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 5 years of payroll tax experience, including responsibility for multi-state payroll tax administration in large employee populations of at least 5,000 workers.
Bachelor’s degree in a related field or an equivalent combination of education and relevant payroll tax experience.
Strong working knowledge of payroll tax compliance, tax account reconciliation, tax filings, and regulatory research.
Demonstrated ability to evaluate business processes, identify control gaps, and recommend effective operational improvements.
Advanced proficiency with Microsoft Office applications, especially Excel and Word
experience with Access or Visio is preferred.
Clear written and verbal communication skills with the ability to work effectively across payroll, finance, leadership, and external partners.
Ability to manage sensitive information with a high degree of discretion, accuracy, and attention to detail.
Familiarity with Workday and related payroll systems is preferred.

Job Responsibility

Review payroll processing and tax filing activity to confirm accurate withholding, reporting, and compliance with federal, state, and local requirements.
Partner with internal stakeholders and external service providers to ensure payroll tax transactions and filings are administered correctly and on schedule.
Research new and changing tax laws, assess operational impact, and recommend updates to policies, controls, and procedures.
Validate payroll system tax configurations and reconcile tax accounts against remittances and related payroll records.
Lead or support payroll tax initiatives, including third-party system implementations, upgrades, and process enhancement efforts.
Serve as a point of contact for employee payroll tax questions and coordinate responses with tax agencies when needed.
Produce and analyze reports related to payroll tax payments, liabilities, and overall payroll expenditures for management review.
Identify workflow gaps and develop practical improvements that increase accuracy, efficiency, and service quality across payroll tax operations.
Provide guidance to less experienced team members and share subject matter expertise on complex payroll tax issues.

What we offer

medical, vision, dental, and life and disability insurance
eligibility to enroll in company 401(k) plan

Fulltime

Sr. Payroll Analyst

We are looking for an experienced Sr. Payroll Analyst to support payroll operati...

Location

United States , Providence

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Demonstrated experience managing full-cycle payroll in a high-volume environment supporting more than 500 employees
Hands-on expertise with Workday Payroll, including configuration, testing, reporting, and issue resolution
Strong understanding of payroll controls, compliance practices, audit support, and segregation of duties requirements
Experience working with payroll integrations, data validation, and cross-functional coordination with finance, tax, treasury, or HR systems teams
Ability to create reports, dashboards, and calculated fields that support operational insight and data integrity
Proven analytical and problem-solving skills with the ability to investigate discrepancies and drive corrective action
Knowledge of compensation and benefits processes as they relate to payroll administration
Strong documentation and project coordination skills with the ability to manage multiple priorities in a contract assignment

Job Responsibility

Partner with payroll leadership to shape the payroll systems strategy, establish quality checkpoints, and track performance through meaningful service and control metrics
Configure and validate payroll elements within Workday, including earnings, deductions, eligibility rules, retroactivity handling, and off-cycle processing controls while maintaining accurate system records
Oversee payroll-related interfaces by supporting design decisions, monitoring data flows between connected platforms, and coordinating resolution of integration issues with internal stakeholders
Build and maintain reports, calculated fields, and dashboards that highlight exceptions, retro activity, settlement status, and other key payroll indicators while promoting data accuracy and audit readiness
Lead payroll and absence release activities in Workday, including regression planning, test execution, documentation of outcomes, and recommendations for adoption of new functionality
Coordinate settlement and payment control activities with treasury partners, maintain approval evidence, and investigate discrepancies involving bank files and related transactions
Support compliance efforts by reinforcing internal controls, maintaining segregation of duties, conducting periodic access reviews, and preserving documentation for audit purposes
Resolve complex payroll system and data issues by performing detailed analysis, identifying root causes, and partnering with cross-functional teams on sustainable corrective actions
Maintain operating procedures, configuration inventories, runbooks, and validation materials, and provide guidance to payroll operations teams on updated processes and controls
Translate business needs into effective system solutions, manage payroll-related initiatives, and design templates for large-scale data updates with a focus on format accuracy and successful processing

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

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Sr Payroll Administrator

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