Sr. Legal Administrative Assistant Job at Robert Half (San Jose)

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Sr. Legal Administrative Assistant

Melville, NY Law firm is seeking a full-time Legal Administrative Assistant with...

Location

United States , Melville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

A minimum of 3 years of experience in a legal administrative role, preferably in Labor & Employment Law or Litigation
Proficiency in document management tools such as NetDocs and legal research platforms like Westlaw
Demonstrated ability to handle electronic court filings and discovery processes independently
Advanced knowledge of Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint
Strong organizational skills with experience managing legal calendars and deadlines
Exceptional attention to detail and accuracy in preparing legal documents and correspondence
Excellent written and verbal communication skills for interacting with clients and team members
A proactive and self-motivated approach to managing multiple tasks in a fast-paced environment

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training

Fulltime

Sr. Accountant

The Sr. Accountant will serve as the point of contact for several of the company...

Location

United States , Chicago

Salary:

90000.00 - 110000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Accounting or Finance
2+ years of experience in public accounting or the Financial Services industry
Strong verbal and written communication skills
Strong analytical skills and attention to detail
Self-starter with a strong work ethic, results orientation, and ability to manage multiple projects effectively
Strong knowledge of MS Excel and Word required
Working knowledge of Powerpoint
CPA designation a plus

Job Responsibility

Point of contact for several of the company's registered and private funds in United States, Canada, Ireland, and Luxembourg
Work with senior members of the fund administration team
Own relationships with funds’ third-party administrators and key vendors
Preparation, review and understanding impactful issues regarding fund reporting
Key support contact for fund board members
Partner with third-party administrators and external auditors to prepare and issue funds’ financial statements and regulatory filings
Coordinate with teams across the firm in sales, client service, legal, operations, and corporate finance
Construct analyses regarding product development and new initiatives
Assist portfolio management teams with ad hoc portfolio reporting requests or investor related questions
Utilize Advent Geneva portfolio accounting system

What we offer

Medical, vision, dental, life, and disability insurance
401(k) plan

Fulltime

Sr. Paralegal - Litigation

We are in search of an experienced Paralegal to join a law firm in Atlanta, Geor...

Location

United States , Atlanta

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Must hold the title of Sr. Paralegal or similar for a minimum of 7-8 years
Proficient in Litigation Paralegal practices and procedures
Experience in Complex Business Litigation is required
Knowledge of and experience in Litigation - Defense is necessary
Exceptional verbal and written communication skills
Strong ability to organize, prioritize, and handle multiple tasks simultaneously
Proficient in legal research and document drafting
Ability to maintain confidentiality and handle sensitive information with discretion
Must be proactive, detail-oriented, and able to work independently as well as part of a team
Excellent problem-solving skills and the ability to work under pressure

Job Responsibility

Assist in defending companies across multiple areas, including ERISA, ESOP, labor and employment, business disputes, and class actions
Provide comprehensive support in litigation processes
Conduct complex business litigations efficiently
Maintain and manage detailed and organized records related to all cases
Work closely with the legal team to prepare for trials
Draft and prepare legal documents for review
Support the legal team in administrative tasks related to litigation
Conduct legal research and analysis to support case preparation
Ensure all legal practices and procedures comply with legal regulations and standards
Communicate with clients, witnesses, and legal representatives as needed

What we offer

Medical, vision, dental, and life and disability insurance
Eligibility to enroll in company 401(k) plan

Fulltime

Sr. Paralegal, SEC & Corporate Governance

We are seeking an experienced and detail-oriented SEC and Corporate Governance P...

Location

United States , Hershey

Salary:

Not provided

The Hershey Company

Expiration Date

Until further notice

Requirements

Bachelor’s degree
Paralegal certification, preferred
Notary Public Certification
At least 5-7 years of relevant in-house or law firm paralegal experience with a focus on corporate governance and public company securities matters
Strong understanding of SEC regulations, corporate governance practices, and public company compliance
Excellent organizational, communication, and writing skills
Proficiency in Microsoft Office Suite and familiarity with legal entity management systems, SEC filing platforms (e.g., Workiva, Diligent, EDGAR)
Flexibility to respond to multiple and often-changing priorities on a global level
Excellent time-management and organizational skills, attention to detail and follow through
Excellent oral and written communication skills

Job Responsibility

Assist in the preparation and filing of SEC reports, including Forms 10-K, 10-Q, 8-K, Section 16 filings (Forms 3, 4, and 5), and proxy statement
Help manage compliance with NYSE listing requirements and disclosure obligations
Maintain and update insider trading records and support compliance with the company’s insider trading policy, including trading plans, stock ownership requirements, tracking company calendar for earnings call, record and dividend payment dates
Coordinate with internal stakeholders and external advisors and counsel to gather and verify information for public disclosures
Support documentation and testing of legal department controls related to SOX compliance
Collaborate with internal audit and finance teams to ensure timely and accurate reporting of legal related controls
Maintain records and evidence to support SOX control assertions and participate in walkthroughs and audits
Assist in identifying and implementing process improvements to strengthen internal controls
Support in preparation for the company's Annual Meeting of Stockholders
Support in preparation for the company's Annual Meeting of Stockholders, including Annual Meeting of Stockholders’ Planning Worksheet, team meetings, coordinate with Inspector of Elections, Broadridge and update IR website

Manager, Global Stock Plans

The Manager of Global Stock Plans plays a key role in managing the company’s Emp...

Location

United States , Marriott International HQ

Salary:

93400.00 - 115400.00 USD / Year

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

Minimum of 3+ years of stock plan experience with a track record of progressive responsibility
Proficiency with Microsoft Office (Excel, Word and Power-Point)
Excellent analytical, problem solving and critical thinking skills
Strong project management and communication skills

Job Responsibility

Support the Sr. Manager, Executive Compensation with administration of all aspects of the Company’s Employee Stock Purchase Plan and global stock plans including recordkeeping administration, accounting, taxation, compliance, and audit processes
Partner with the Sr. Manager, Executive Compensation to manage vendor relationships and external partners to administer global stock plans
Provide individual and Company stock plan information to internal partners for various HR, finance and tax-related data needs and projects
Ensure ESPP, and all stock plans and programs are in compliance with regulations and federal and state laws
Maintain up to date stock plan communications and legal documents such as grant agreements, stock plan prospectuses, and other plan documents
Assist with executive compensation on various data reporting and proxy reporting needs
Manage projects and perform other duties as assigned such as the executive compensation department’s efforts to comply with regulations in 130+ countries
Coordinate and implement a variety of stock plan initiatives as assigned
Resolve issues that cannot be resolved by the plan’s recordkeepers

What we offer

Bonus program
Comprehensive health care benefits
401(k) plan with up to 5% company match
Employee stock purchase plan at 15% discount
Accrued paid time off (including sick leave where applicable)
Life insurance
Group disability insurance
Travel discounts
Adoption assistance
Paid parental leave

Fulltime

Human Resources Business Partner

At Percepta, we bring first-class service across each market we support. As a Hu...

Location

Australia , Campbellfield, Melbourne

Salary:

Not provided

TTEC

Expiration Date

Until further notice

Requirements

CIPD Qualified
Undergraduate University Degree or equivalent experience
Mid - Level HR Generalist experience
In house recruitment experience gained in a similar environment
Previous practiced experience of similar responsibilities as listed above ideally gained in contact centre, manufacturing or retail environment, other industries will be considered
Excellent oral, written communication skills
Knowledgeable with the use of technology, software, and social media applications (Facebook, Twitter, Instagram, LinkedIn, Pinterest), while continuously keeping up with current technology trends
Ability to influence leadership and employees
Excellent interpersonal skills to enable effective relationships
Self confident with the ability to challenge and ‘push back’ in an appropriate manner

Job Responsibility

Responsible for providing a comprehensive, professional & efficient generalist HR support service to specific client department areas at a local level - performance management, disciplinary & grievance, employee communications, training & development, employee relations/ legal, remuneration & benefits and employee satisfaction, in line with Percepta’s people strategies
Work in partnership with Talent Acquisition to support a comprehensive, professional and efficient recruitment service to the AU sites from initial identification of vacancy through to appointing a new employee
Facilitates the achievement of Percepta’s business objectives by coaching and supporting Managers and Team Leaders with their people management issues, delivering HR projects/ initiatives and identifying and resolving key HR issues
Acts as an advisor and coach to managers and team leaders ensuring pragmatic solutions, legal compliance and resolution of all people management actions and concerns
Supports managers with performance & absence management issues
Advises and monitors managers and employees concerning work-related issues, including grievance investigations and disciplinary as necessary
Conduct exit interviews, analyse data and make recommendations to client department managers
Conducts employee related counselling and investigations, as necessary
Manages the implementation and ensures compliance of Percepta’s Equal Opportunity and Diversity policies
Support end-to-end recruitment processes, including processing Position Requisition (PR) forms through approval workflows, reviewing job descriptions, and submitting roles for job evaluation and grading as required

What we offer

Competitive Salary with Incentives
Hybrid/flexible working arrangements
Tuition Reimbursement
Employee Assistance Program
Partner Cash Back Offer
Training and Development Programs (Percepta College)
Employee Rewards Program (Perci Perks)

Fulltime

Analyst, Contracts Commercial Excellence

The Contract analyst will be supporting the HST Sales Operations. They will be r...

Location

Costa Rica , Heredia

Salary:

Not provided

Baxter

Expiration Date

Until further notice

Requirements

Bachelor's degree in Business Administration or a related field, or equivalent experience
2 years of experience in contract administration or a similar role
Proficiency in Microsoft Office Suite, particularly Excel
Experience in ERPs (SAP, JDE, AS400) is a requirement
Proficiency in English and Spanish. B2+ required
Strong analytical and problem-solving skills
Excellent attention to detail and the ability to handle multiple tasks simultaneously
Strong communication and interpersonal skills
Ability to collaborate optimally with cross-functional teams

Job Responsibility

Serve as a key contact for assigned agreements and perform ad-hoc analysis /reporting as requested
Process the monthly and daily activities via Calendar to ensure compliance with established Turnaround Times/important metrics
Partner with Legal, Sales, Marketing, and other functional groups to resolve issues in a timely manner
Process all payments assigned to their contracts
Research and resolve pricing and billing issues for assigned accounts
Assist with monitoring the GPO roster maintenance process and general contract maintenance activities to ensure GPO administration fees, rebates and chargebacks are paid timely and accurately
Keep an open communication (verbal and written) the Team Members as well with the leadership team
Provide outstanding Customer Service to all internal/external customers
Support as a backup for any other activity required in the team, based on previous training plans, by the Supervisor
Analyze, research, make recommendations and implement solutions of business issues and opportunities along with the Sr. Analysts, Managers

Sr. Director, Land Acquisition – Right of Way (ROW)

The Sr Director, Land Aquisition / Right-of-Way (ROW) - Fiber Optic Networks, is...

Location

United States , Denver

Salary:

185000.00 - 200000.00 USD / Year

Southeast Utilities of Georgia LLC

Expiration Date

Until further notice

Requirements

A bachelor’s degree in business, real estate, law, engineering, or related field is required. In lieu of a bachelor’s degree, 10+ years of progressive experience in the Right-of-Way industry may be acceptable.
A minimum of 5 years of progressive experience in site acquisition with at least 2 years in a leadership or supervisory role.
Direct and extensive experience within the telecommunications (fiber optic network deployment) industry is required.
Proven experience in complex negotiations for easements, licenses, permits, and property acquisitions with diverse stakeholders (private, commercial, municipal, utility, tribal).
Demonstrated expertise in interpreting legal documents, title research, and land agreements.
Strong understanding of project lifecycles, budget management, and operational efficiency within a fast-paced construction environment.
Excellent written and verbal communication, negotiation, and interpersonal skills with the ability to build and maintain positive relationships with diverse stakeholders.
Technical Proficiency: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with GIS/GPS systems and ROW management software.
Problem-Solving: Strong critical thinking, analytical, and problem-solving skills with the ability to make sound decisions under pressure.
Travel: Ability to travel 25% to 50% of the time, as business needs dictate, to project sites and stakeholder meetings.

Job Responsibility

Develop and implement comprehensive ROW acquisition strategies and intended outcomes for the scope, schedule, budget, and quality tailored for fiber optic network expansion and maintenance.
Serve as the primary lead for acquiring property and rights-of-way, negotiating and securing any state and local licensing, access agreements, easements, permits, and other land-use documents necessary for conduit, and fiber construction and deployment.
Lead negotiations with private landowners, commercial businesses, utilities, municipalities, and federal/state/county agencies for the purchase, lease, or use of property and rights-of-way.
Provide support in the development of the Request for Proposal (RFP)
Review and approve acquisition terms, ensuring alignment with project budgets, schedules, and legal requirements.
Oversee the preparation, execution, and recordation of all necessary legal instruments and ensure timely compensation payments, including collaboration with legal partners.
Interpret and enforce existing ROW agreements, easements, and permits, ensuring company assets are protected, and restrictions are observed by all parties.
Administrate planned and unplanned encroachments on fiber infrastructure, including negotiation of resolutions and enforcement of land use agreements.
Conduct or oversee detailed public and private record searches, title investigations, and inquiries to satisfy title requirements for fiber network projects.
Collaborate closely with legal counsel, engineering, construction, and project management teams on all ROW-related issues and interpretations.

What we offer

Medical, Dental & Vision Benefits
401(k) Program with a Company Match.
Free Wellness Resources & Marketplace Discounts
Paid Maternity & Parental Leave
Paid Basic Life Insurance & Voluntary Options

Fulltime

Sr. Legal Administrative Assistant

Robert Half

Location:
United States , San Jose

Category:
Legal

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
February 10, 2026

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Sr. Legal Administrative Assistant

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