Sr. Legal Administrative Assistant Job at Robert Half (Addison)

Sr. Legal Administrative Assistant

Melville, NY Law firm is seeking a full-time Legal Administrative Assistant with...

Location

United States , Melville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

A minimum of 3 years of experience in a legal administrative role, preferably in Labor & Employment Law or Litigation
Proficiency in document management tools such as NetDocs and legal research platforms like Westlaw
Demonstrated ability to handle electronic court filings and discovery processes independently
Advanced knowledge of Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint
Strong organizational skills with experience managing legal calendars and deadlines
Exceptional attention to detail and accuracy in preparing legal documents and correspondence
Excellent written and verbal communication skills for interacting with clients and team members
A proactive and self-motivated approach to managing multiple tasks in a fast-paced environment

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training

Fulltime

Sr. Administrative Assistant

We are looking for an experienced Administrative Assistant to provide high-level...

Location

United States , Maumee

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Business Administration, Human Resources, Communications, or a related field
Demonstrated ability to work effectively with multiple departments and build productive working relationships
Strong proficiency in Microsoft Office applications, including Word, Excel, and Outlook
Excellent organizational skills with the ability to manage several tasks and deadlines simultaneously
Strong written and verbal communication skills suited to a business setting
Experience handling data entry, document control, records management, and employee-related files
Proven ability to manage confidential information with discretion and professionalism
High attention to detail and comfort working in a fast-paced environment

Job Responsibility

Coordinate executive schedules, arrange meetings, and manage travel logistics to ensure leaders are prepared and on time
Draft, format, and revise business correspondence, reports, presentations, and other documents with accuracy and polish
Maintain organized and secure filing systems for sensitive records, including employee documentation and legal materials
Act as a central point of contact between leadership, internal teams, and outside partners to support clear and timely communication
Provide administrative support for team projects, departmental programs, and workplace events from planning through completion
Process and monitor employee-related paperwork, time tracking, and required administrative forms with close attention to detail
Uphold office practices that align with company policies and applicable employment regulations
Assist with hiring support activities such as preparing job postings, coordinating candidate communication, and scheduling interviews
Review incoming messages and requests, determine urgency, and direct follow-up actions appropriately

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Sr. Administrative Assistant

We are looking for a highly organized Sr. Administrative Assistant to support a ...

Location

United States , New Orleans

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Demonstrated experience providing senior-level administrative or legal support in a detail-oriented office environment
Strong calendar management skills with the ability to coordinate multiple schedules, meetings, and conference arrangements
Background in document preparation, proofreading, and file management across paper and electronic systems
Familiarity with legal procedures such as e-filing, subpoenas, service of process, and court filing practices
Ability to book travel, manage detailed logistics, and handle shifting priorities with minimal supervision
Proficiency with virtual meeting platforms such as Zoom and Microsoft Teams
Experience using legal research tools such as Westlaw is preferred
Excellent written and verbal communication skills with strong attention to detail and confidentiality

Job Responsibility

Prepare, edit, and review legal correspondence, case materials, and other documents for accuracy and completeness
Coordinate communication with attorneys, clients, witnesses, court personnel, and other external contacts in an effective manner
Organize and maintain both physical and digital case files to ensure records are current, accessible, and properly stored
Manage attorney, firm, and conference room calendars, including scheduling meetings, depositions, mediations, and virtual sessions through Zoom or Teams
Arrange travel logistics for attorneys and support related administrative details such as time entry tracking and meeting coordination
Assist with trial and hearing preparation by gathering materials, organizing exhibits, and supporting case logistics
Handle legal support tasks such as preparing subpoenas, submitting electronic filings, coordinating service of process, and completing in-person court filings in Louisiana courts
Conduct legal research using Westlaw and help prepare presentation materials for CLE programs and internal events
Support office event planning by helping organize firm luncheons, parties, and other scheduled gatherings
Review and process service-related documents, including sheriff service receipts and other court-directed notices

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Sr. Legal Secretary

We are looking for an experienced Sr. Legal Secretary to provide high-level admi...

Location

United States , Washington

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor's degree or equivalent practical experience, along with at least four years of senior-level administrative or project support experience
Prior experience directly supporting a chief executive, president, executive director, or other high-level leader
Strong written and verbal communication skills with the ability to interact professionally with executives, board members, and external contacts
Demonstrated ability to manage multiple priorities, stay highly organized, and maintain close attention to detail in a demanding environment
Advanced proficiency in Microsoft Office, including Outlook scheduling, Word, Excel, and PowerPoint
Sound judgment, initiative, and the ability to handle confidential information with discretion and professionalism
Ability to type at least 50 words per minute and remain flexible with work hours, including occasional evenings as needed

Job Responsibility

Coordinate executive calendars, arrange meetings, confirm participants, secure meeting space, and ensure materials and logistics are prepared in advance
Manage the flow of information to and from the President/Executive Director so updates, requests, and decisions are communicated accurately and on time
Oversee scheduling, local meeting arrangements, and occasional travel support while adjusting to changing priorities and leadership needs
Prepare board and committee meeting documentation, distribute materials, and track follow-up items resulting from discussions and decisions
Monitor open projects and action items tied to the President/Executive Director, partnering with leadership team members to gather status updates and drive completion
Assemble briefing packets, background documents, and presentation materials for meetings, events, and executive engagements
Collaborate with development and internal stakeholders to coordinate meeting preparation, donor-related communications, and related administrative support
Record meeting notes when needed and provide additional administrative assistance to support departmental and organizational objectives

What we offer

Medical, vision, dental, and life and disability insurance
Eligibility to enroll in company 401(k) plan
Free online training

Fulltime

Sr Assistant, Executive

This role provides high-level administrative support to senior executives to enh...

Location

United States , Bellevue

Salary:

31.71 - 57.20 USD / Hour

T-Mobile

Expiration Date

Until further notice

Requirements

Bachelor's Degree plus 2 years of related work experience OR combination of education and experience deemed equivalent (Required)
Acceptable areas of study include Business Administration, Communications or related field (Preferred)
7-10 years Executive administrative experience supporting SVPs or equivalent in large organizations (Preferred)
Budget Management (Required)
Communication (Required)
Diplomacy (Required)
Event Management (Required)
Executive Presence (Required)
Mentorship (Required)
Microsoft Office (Required)

Job Responsibility

Manage executive calendars, meetings, and travel arrangements to optimize time and support strategic priorities
Organize and maintain administrative systems, databases, correspondence, and project tracking tools to ensure accuracy and accessibility
Collaborate with project teams to monitor milestones, prepare agendas, presentations, and meeting minutes to support timely deliverables
Mentor and coach junior administrative staff to promote skill development and effective task delegation
Support human resources activities including onboarding coordination and team engagement initiatives
Handle executive communications, budget-related tasks, expense reports, and record management to maintain operational efficiency
Also responsible for other duties/projects as assigned by business management as needed

What we offer

Competitive base salary
Annual stock grant
Employee stock purchase plan
401(k)
Free year-round money coaches
Annual bonus or periodic sales incentive or bonus
Medical insurance
Dental insurance
Vision insurance
Flexible spending account

Fulltime

Sr. Assistant, Executive

This is a high-impact business partnership role at the center of strategic decis...

Location

United States , Bellevue

Salary:

31.71 - 57.20 USD / Hour

T-Mobile

Expiration Date

Until further notice

Requirements

Bachelor's Degree plus 2 years of related work experience OR combination of education and experience deemed equivalent
Acceptable areas of study include Business Administration, Communications or related field (Preferred)
7-10 years Executive administrative experience supporting SVPs or equivalent in large organizations (Preferred)
Project/Event Management. Leads coordination of internal and external projects, meetings, and events
High-Level Communication. Strong interpersonal and written communication with the ability to influence and represent leadership
Digital Fluency. Skilled in Microsoft Office Suite and able to work across multiple digital platforms
Process Optimization. Continuously improves systems, workflows, and communication channels
Mentorship & Delegation. Coaches junior admins and distributes work effectively across teams
Foresight & Initiative. Anticipates executive and business needs and takes proactive steps to address them
Diplomacy & Judgment. Handles sensitive matters with professionalism and cultural awareness

Job Responsibility

Proactively manage executive calendars, meetings, and travel arrangements to optimize time and support strategic priorities
Organize and maintain administrative systems, databases, correspondence, and project tracking tools to ensure accuracy and accessibility
Collaborate with project teams to monitor milestones, prepare agendas, presentations, and meeting minutes to support timely deliverables
Mentor and coach junior administrative staff to promote skill development and effective task delegation
Support human resources activities including onboarding coordination and team engagement initiatives
Handle executive communications, budget-related tasks, expense reports, and record management to maintain operational efficiency
Also responsible for other duties/projects as assigned by business management as needed

What we offer

medical, dental and vision insurance
a flexible spending account
401(k)
employee stock grants
employee stock purchase plan
paid time off and up to 12 paid holidays
paid parental and family leave
family building benefits
back-up care
enhanced family support

Fulltime

Sr. Legal Secretary

We are looking for an experienced Sr. Legal Secretary to support a dynamic team ...

Location

United States , Houston

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 5 years of experience in general civil or corporate litigation, with at least 3 years of tenure per role
Expertise in state and federal electronic filing systems
Demonstrated ability to manage multiple attorneys and prioritize tasks effectively
Strong background in corporate or complex litigation
personal injury experience is not applicable
Proven track record of longevity in previous positions, avoiding frequent job changes
Proficiency in drafting legal documents and managing billing processes
Ability to step into the role with minimal training and contribute immediately
Commitment to professionalism, collaboration, and maintaining a positive work ethic

Job Responsibility

Provide comprehensive administrative and litigation support to 3–4 attorneys in a corporate litigation group
Draft, format, and finalize legal documents such as pleadings, motions, and discovery materials
Manage electronic filing processes at both state and federal levels
Maintain and update litigation calendars, ensuring all deadlines are met
Accurately record billable hours for both personal time and attorney time
Assist with billable paralegal tasks, contributing to the firm's overall efficiency
Coordinate trial preparation efforts, including organizing exhibits and materials
Collaborate with attorneys and staff in a team-oriented environment to achieve case objectives
Ensure compliance with legal procedures and firm standards
Adapt to shifting attorney assignments as needed while maintaining high-quality work

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

G&A Administrative Assistant

Addepar is seeking a proactive and detail-oriented Administrative Assistant to p...

Location

United States , New York

Salary:

70000.00 - 110000.00 USD / Year

Addepar

Expiration Date

Until further notice

Requirements

1–2+ years of recent experience in an administrative support role, preferably in a high-growth tech or financial services environment
Proven experience managing complex calendars and coordinating international/domestic travel
Client-facing experience: Comfortable communicating with high-level external parties and stakeholders
Tech Savvy: Strong proficiency in Google Workspace (Calendar, Docs, Sheets), Slack, and Zoom. Experience with travel/expense tools (e.g., Navan) is a plus
NYC Based: Ability to work from the NYC office at least 3 days a week, with the flexibility to match the CEO’s in-office schedule
Education: Bachelor’s degree preferred
Applicants must be legally authorized to work in the United States for any employer without requiring current or future visa sponsorship (for example, employment-based visas such as H-1B, F-1/OPT, or similar), and must be authorized to begin work in the U.S. on their first day of employment.

Job Responsibility

Heavy Administrative Support: Manage the CEO’s high-volume internal and external calendaring, ensuring every minute is optimized and prep materials are ready
Travel & Logistics: Execute end-to-end travel plans and bookings. You will support the Sr. EA in executing the CEO’s overarching travel strategy, ensuring seamless transitions between global locations
External Liaison: Act as a professional point of contact for clients, partners, and external stakeholders, mirroring Addepar’s high standards of service
Expense Management: Meticulously manage and file expenses, ensuring compliance with company policy and timely reimbursement
Operational Efficiency: Support the Sr. EA on project coordination, tracking timelines, and following up on action items to keep the CEO’s initiatives on track
Team Support: Assist with planning team events, off-sites, and internal activities for the G&A organization
Growth Path: Over time, take on additional administrative responsibilities for the CFO and COO, scaling your impact across the leadership team

What we offer

bonus
equity
benefits

Fulltime

Select Country

Sr. Legal Administrative Assistant

Job Description

Job Responsibility

Requirements

Nice to have

What we offer

Looking for more opportunities?

Sr. Legal Administrative Assistant

Sr. Legal Administrative Assistant

Sr. Administrative Assistant

Sr. Administrative Assistant

Sr. Legal Secretary

Sr Assistant, Executive

Sr. Assistant, Executive

Sr. Legal Secretary

G&A Administrative Assistant

Our AI answers in your language