Sr. Legal Administrative Assistant Job at Robert Half (Melville)

Sr. Legal Administrative Assistant

We are looking for an experienced Sr. Legal Administrative Assistant to provide ...

Location

United States , Addison

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Business, Management, or a related field
Minimum of 7 years of experience in executive support or project management, roles
Experience in aviation, aerospace, or government contracting environments is a plus
Proven experience working with General Counsels or C-Suite executives in multi-site operational environments
Strong organizational skills and ability to manage complex schedules and administrative tasks
Exceptional communication and interpersonal abilities for high-level interactions
Proficiency in preparing executive presentations and decision-support documents
Ability to handle sensitive information with discretion and professionalism
Amazing, up-to-date technical skills required

Job Responsibility

Act as a representative for the Chairman in select meetings, effectively communicating key decisions and directives
Create detailed briefing materials, executive summaries, and decision-support documents to assist with strategic planning
Manage complex calendars and schedules, ensuring seamless coordination of executive meetings and events
Collaborate with executive leadership to prepare presentations and reports for high-level discussions
Oversee administrative operations to maintain efficiency across multi-site locations
Facilitate communication between the Chairman and stakeholders, ensuring timely follow-ups and resolutions
Handle confidential information with utmost discretion and professionalism
Assist in the planning and execution of strategic projects, ensuring alignment with organizational goals
Monitor and prioritize tasks to meet deadlines in a fast-paced environment
Support the Chairman in managing legal and administrative responsibilities effectively

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

Sr. Administrative Assistant

We are looking for a highly organized Sr. Administrative Assistant to support a ...

Location

United States , New Orleans

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Demonstrated experience providing senior-level administrative or legal support in a detail-oriented office environment
Strong calendar management skills with the ability to coordinate multiple schedules, meetings, and conference arrangements
Background in document preparation, proofreading, and file management across paper and electronic systems
Familiarity with legal procedures such as e-filing, subpoenas, service of process, and court filing practices
Ability to book travel, manage detailed logistics, and handle shifting priorities with minimal supervision
Proficiency with virtual meeting platforms such as Zoom and Microsoft Teams
Experience using legal research tools such as Westlaw is preferred
Excellent written and verbal communication skills with strong attention to detail and confidentiality

Job Responsibility

Prepare, edit, and review legal correspondence, case materials, and other documents for accuracy and completeness
Coordinate communication with attorneys, clients, witnesses, court personnel, and other external contacts in an effective manner
Organize and maintain both physical and digital case files to ensure records are current, accessible, and properly stored
Manage attorney, firm, and conference room calendars, including scheduling meetings, depositions, mediations, and virtual sessions through Zoom or Teams
Arrange travel logistics for attorneys and support related administrative details such as time entry tracking and meeting coordination
Assist with trial and hearing preparation by gathering materials, organizing exhibits, and supporting case logistics
Handle legal support tasks such as preparing subpoenas, submitting electronic filings, coordinating service of process, and completing in-person court filings in Louisiana courts
Conduct legal research using Westlaw and help prepare presentation materials for CLE programs and internal events
Support office event planning by helping organize firm luncheons, parties, and other scheduled gatherings
Review and process service-related documents, including sheriff service receipts and other court-directed notices

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Sr Assistant, Executive

This role provides high-level administrative support to senior executives to enh...

Location

United States , Bellevue

Salary:

31.71 - 57.20 USD / Hour

T-Mobile

Expiration Date

Until further notice

Requirements

Bachelor's Degree plus 2 years of related work experience OR combination of education and experience deemed equivalent (Required)
Acceptable areas of study include Business Administration, Communications or related field (Preferred)
7-10 years Executive administrative experience supporting SVPs or equivalent in large organizations (Preferred)
Budget Management (Required)
Communication (Required)
Diplomacy (Required)
Event Management (Required)
Executive Presence (Required)
Mentorship (Required)
Microsoft Office (Required)

Job Responsibility

Manage executive calendars, meetings, and travel arrangements to optimize time and support strategic priorities
Organize and maintain administrative systems, databases, correspondence, and project tracking tools to ensure accuracy and accessibility
Collaborate with project teams to monitor milestones, prepare agendas, presentations, and meeting minutes to support timely deliverables
Mentor and coach junior administrative staff to promote skill development and effective task delegation
Support human resources activities including onboarding coordination and team engagement initiatives
Handle executive communications, budget-related tasks, expense reports, and record management to maintain operational efficiency
Also responsible for other duties/projects as assigned by business management as needed

What we offer

Competitive base salary
Annual stock grant
Employee stock purchase plan
401(k)
Free year-round money coaches
Annual bonus or periodic sales incentive or bonus
Medical insurance
Dental insurance
Vision insurance
Flexible spending account

Fulltime

Sr. Assistant, Executive

This is a high-impact business partnership role at the center of strategic decis...

Location

United States , Bellevue

Salary:

31.71 - 57.20 USD / Hour

T-Mobile

Expiration Date

Until further notice

Requirements

Bachelor's Degree plus 2 years of related work experience OR combination of education and experience deemed equivalent
Acceptable areas of study include Business Administration, Communications or related field (Preferred)
7-10 years Executive administrative experience supporting SVPs or equivalent in large organizations (Preferred)
Project/Event Management. Leads coordination of internal and external projects, meetings, and events
High-Level Communication. Strong interpersonal and written communication with the ability to influence and represent leadership
Digital Fluency. Skilled in Microsoft Office Suite and able to work across multiple digital platforms
Process Optimization. Continuously improves systems, workflows, and communication channels
Mentorship & Delegation. Coaches junior admins and distributes work effectively across teams
Foresight & Initiative. Anticipates executive and business needs and takes proactive steps to address them
Diplomacy & Judgment. Handles sensitive matters with professionalism and cultural awareness

Job Responsibility

Proactively manage executive calendars, meetings, and travel arrangements to optimize time and support strategic priorities
Organize and maintain administrative systems, databases, correspondence, and project tracking tools to ensure accuracy and accessibility
Collaborate with project teams to monitor milestones, prepare agendas, presentations, and meeting minutes to support timely deliverables
Mentor and coach junior administrative staff to promote skill development and effective task delegation
Support human resources activities including onboarding coordination and team engagement initiatives
Handle executive communications, budget-related tasks, expense reports, and record management to maintain operational efficiency
Also responsible for other duties/projects as assigned by business management as needed

What we offer

medical, dental and vision insurance
a flexible spending account
401(k)
employee stock grants
employee stock purchase plan
paid time off and up to 12 paid holidays
paid parental and family leave
family building benefits
back-up care
enhanced family support

Fulltime

Sr. Legal Secretary

We are looking for an experienced Sr. Legal Secretary to support a dynamic team ...

Location

United States , Houston

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 5 years of experience in general civil or corporate litigation, with at least 3 years of tenure per role
Expertise in state and federal electronic filing systems
Demonstrated ability to manage multiple attorneys and prioritize tasks effectively
Strong background in corporate or complex litigation
personal injury experience is not applicable
Proven track record of longevity in previous positions, avoiding frequent job changes
Proficiency in drafting legal documents and managing billing processes
Ability to step into the role with minimal training and contribute immediately
Commitment to professionalism, collaboration, and maintaining a positive work ethic

Job Responsibility

Provide comprehensive administrative and litigation support to 3–4 attorneys in a corporate litigation group
Draft, format, and finalize legal documents such as pleadings, motions, and discovery materials
Manage electronic filing processes at both state and federal levels
Maintain and update litigation calendars, ensuring all deadlines are met
Accurately record billable hours for both personal time and attorney time
Assist with billable paralegal tasks, contributing to the firm's overall efficiency
Coordinate trial preparation efforts, including organizing exhibits and materials
Collaborate with attorneys and staff in a team-oriented environment to achieve case objectives
Ensure compliance with legal procedures and firm standards
Adapt to shifting attorney assignments as needed while maintaining high-quality work

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

G&A Administrative Assistant

Addepar is seeking a proactive and detail-oriented Administrative Assistant to p...

Location

United States , New York

Salary:

70000.00 - 110000.00 USD / Year

Addepar

Expiration Date

Until further notice

Requirements

1–2+ years of recent experience in an administrative support role, preferably in a high-growth tech or financial services environment
Proven experience managing complex calendars and coordinating international/domestic travel
Client-facing experience: Comfortable communicating with high-level external parties and stakeholders
Tech Savvy: Strong proficiency in Google Workspace (Calendar, Docs, Sheets), Slack, and Zoom. Experience with travel/expense tools (e.g., Navan) is a plus
NYC Based: Ability to work from the NYC office at least 3 days a week, with the flexibility to match the CEO’s in-office schedule
Education: Bachelor’s degree preferred
Applicants must be legally authorized to work in the United States for any employer without requiring current or future visa sponsorship (for example, employment-based visas such as H-1B, F-1/OPT, or similar), and must be authorized to begin work in the U.S. on their first day of employment.

Job Responsibility

Heavy Administrative Support: Manage the CEO’s high-volume internal and external calendaring, ensuring every minute is optimized and prep materials are ready
Travel & Logistics: Execute end-to-end travel plans and bookings. You will support the Sr. EA in executing the CEO’s overarching travel strategy, ensuring seamless transitions between global locations
External Liaison: Act as a professional point of contact for clients, partners, and external stakeholders, mirroring Addepar’s high standards of service
Expense Management: Meticulously manage and file expenses, ensuring compliance with company policy and timely reimbursement
Operational Efficiency: Support the Sr. EA on project coordination, tracking timelines, and following up on action items to keep the CEO’s initiatives on track
Team Support: Assist with planning team events, off-sites, and internal activities for the G&A organization
Growth Path: Over time, take on additional administrative responsibilities for the CFO and COO, scaling your impact across the leadership team

What we offer

bonus
equity
benefits

Fulltime

Sr. Executive Assistant

We are looking for an experienced Sr. Executive Assistant to provide high-level ...

Location

United States , Newport Beach

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 5 years of experience in an Executive Assistant, Senior Administrative, or Office Management role
Background supporting leaders in environments such as a family office, private equity firm, law practice, or financial services organization is preferred
Strong working knowledge of Outlook and Microsoft 365, with the ability to adapt quickly to new platforms and technology
Demonstrated ability to coordinate complex travel arrangements and executive meetings with a high degree of accuracy
Excellent written and verbal communication skills with a detail-oriented and discreet approach
Experience related to business entity compliance, regulatory filings, or interaction with government agencies is highly desirable
Interest in applying AI tools to improve daily productivity and administrative effectiveness
Notary Public certification, or willingness to obtain certification, is preferred.

Job Responsibility

Organize and manage executive calendars
Prepare, review, and distribute clear communications on behalf of leadership
Arrange comprehensive domestic and international travel plans
Monitor the status of multiple legal entities and help ensure filings, registrations, and related obligations remain current
Serve as a point of contact with registered agents and coordinate with external legal, accounting, and financial partners on compliance-related matters
Maintain accurate and well-structured records for entity documents, administrative files, and other important business information
Oversee incoming mail, package handling, and check deposit coordination
Manage office supplies, vendor partnerships, and facility-related needs
Assist with light human resources and onboarding activities

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Ai Risk Management Administrator

Location

United States , Dublin

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s or Master’s degree in Computer Science, Data Science, AI/ML, Information Systems, Risk Management, or a related field
5+ years of experience in AI/ML, data science, model governance, or technology risk management (not just general IT risk)
Demonstrated experience implementing or operationalizing governance frameworks (e.g., AI governance, model risk management, data governance)
Strong understanding of AI risks, including bias, explainability, model drift, data quality, and security vulnerabilities
Experience working with AI regulations and frameworks (e.g., NIST AI RMF, EU AI Act, ISO/IEC AI standards, SR 11-7 model risk guidance)
Ability to translate between technical teams (data science/engineering) and control functions (risk, legal, compliance)
Strong analytical, problem-solving, and stakeholder management skills

Job Responsibility

Support the design, implementation, and continuous improvement of the enterprise AI governance structure, including operating models, roles, committees, and decision-making frameworks
Administer and maintain the AI risk management framework, including policies, standards, controls, and procedures, ensuring alignment with evolving governance needs
Bridge governance strategy and execution by supporting the operationalization of AI policies and standards across business and technical teams
Support AI system risk assessments across the AI lifecycle (design, development, deployment, operation, and retirement)
Maintain AI inventories, model documentation, risk registers, and audit artifacts (e.g., model cards, data lineage, controls evidence)
Monitor compliance with internal AI governance standards and external regulations (e.g., privacy, security, ethical AI requirements)
Coordinate governance forums and reviews with legal, compliance, security, and internal audit teams to address AI-related risks and ensure alignment with governance expectations
Track AI risk metrics, incidents, and remediation actions
prepare reports for leadership, risk committees, and regulators
Support third-party and vendor AI risk reviews, including due diligence and ongoing monitoring

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

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Sr. Legal Administrative Assistant

Job Description

Requirements

What we offer

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