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Tucker Parker Smith Group Logo Tucker Parker Smith Group · Office Administration

Sr. Executive Coordinator, People Team

United States, San Rafael 36.00 - 39.00 USD / Hour · Job Posted June 14, 2026
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Job Description

Reporting to the Chief People Officer (CPO), the Sr. Executive Coordinator provides high-level administrative and operational support to the People Leadership Team (PLT). This role requires exceptional discretion, sound judgment, and the ability to manage complex priorities in a fast-paced, evolving environment. The ideal candidate is proactive, highly organized, and anticipates needs before they arise.

Job Responsibility

  • Manage complex, global executive calendars, including scheduling across multiple stakeholders and resolving conflicts
  • Coordinate logistics for leadership and global team meetings (agendas, materials, presenters, and follow-ups)
  • Attend meetings as needed and capture detailed notes and action items
  • Support development and editing of executive presentations
  • Facilitate communication and information flow across the People Team
  • Process purchase orders and assist with vendor contract coordination in partnership with Legal and Procurement
  • Coordinate travel arrangements and manage expense reporting (Concur)
  • Troubleshoot basic IT issues and coordinate equipment requests
  • Maintain distribution lists and internal communication channels
  • Support company-wide People announcements and communications
  • Assist with onboarding and offboarding processes
  • Handle ad hoc administrative requests with efficiency and professionalism

Requirements

  • Minimum 8 years of experience supporting senior executives (VP, SVP, or C-level)
  • Strong proficiency in Microsoft Office Suite (Outlook, Teams, Word, PowerPoint) and Concur
  • Excellent organizational, calendaring, and meeting coordination skills
  • Strong communication skills with the ability to interact effectively at all levels
  • High attention to detail with the ability to manage multiple priorities and deadlines
  • Demonstrated discretion handling confidential and sensitive information
  • Proactive, adaptable, and solution-oriented mindset
  • Ability to work independently with minimal guidance
  • Experience supporting HR or People teams is a plus
  • Bachelor’s degree preferred

Nice to have

  • Experience supporting HR or People teams is a plus
  • Bachelor’s degree preferred
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