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Robert Half Logo Robert Half · Office Administration

Sr. Executive Assistant

United States, Newport Beach · Job Posted June 16, 2026
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Job Description

We are looking for an experienced Sr. Executive Assistant to provide high-level support across executive coordination, office administration, and business entity oversight in Newport Beach, California. This contract-to-permanent opportunity is ideal for an experienced candidate who can manage competing priorities, communicate with discretion, and keep critical administrative processes running smoothly. The role combines complex scheduling and travel planning with compliance tracking, vendor coordination, and day-to-day operational support for a growing team.

Job Responsibility

  • Organize and manage executive calendars
  • Prepare, review, and distribute clear communications on behalf of leadership
  • Arrange comprehensive domestic and international travel plans
  • Monitor the status of multiple legal entities and help ensure filings, registrations, and related obligations remain current
  • Serve as a point of contact with registered agents and coordinate with external legal, accounting, and financial partners on compliance-related matters
  • Maintain accurate and well-structured records for entity documents, administrative files, and other important business information
  • Oversee incoming mail, package handling, and check deposit coordination
  • Manage office supplies, vendor partnerships, and facility-related needs
  • Assist with light human resources and onboarding activities

Requirements

  • At least 5 years of experience in an Executive Assistant, Senior Administrative, or Office Management role
  • Background supporting leaders in environments such as a family office, private equity firm, law practice, or financial services organization is preferred
  • Strong working knowledge of Outlook and Microsoft 365, with the ability to adapt quickly to new platforms and technology
  • Demonstrated ability to coordinate complex travel arrangements and executive meetings with a high degree of accuracy
  • Excellent written and verbal communication skills with a detail-oriented and discreet approach
  • Experience related to business entity compliance, regulatory filings, or interaction with government agencies is highly desirable
  • Interest in applying AI tools to improve daily productivity and administrative effectiveness
  • Notary Public certification, or willingness to obtain certification, is preferred.

Nice to have

  • Background supporting leaders in environments such as a family office, private equity firm, law practice, or financial services organization
  • Experience related to business entity compliance, regulatory filings, or interaction with government agencies
  • Interest in applying AI tools to improve daily productivity and administrative effectiveness
  • Notary Public certification, or willingness to obtain certification

What we offer

  • medical, vision, dental, and life and disability insurance
  • 401(k) plan
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