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Sr. Executive Assistant

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Robert Half

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Location:
United States , Piscataway

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for a highly organized Sr. Executive Assistant to support senior leadership at a university setting in New Jersey. This Contract position requires a detail-oriented individual who can manage complex schedules, coordinate travel, and keep executive priorities moving efficiently in a fully onsite environment. The ideal candidate brings strong judgment, effective communication, and the ability to handle confidential matters with discretion.

Job Responsibility:

  • Oversee demanding executive calendars, resolve scheduling conflicts, and ensure leaders are prepared for daily commitments
  • Arrange domestic and international travel, including transportation, lodging, and itinerary planning, while adapting quickly to changes
  • Coordinate meeting logistics for executive sessions by securing spaces, confirming attendees, and distributing relevant materials
  • Prepare presentations, correspondence, and other administrative documents using Microsoft Outlook and PowerPoint
  • Track important deadlines, follow up on action items, and help maintain momentum on leadership initiatives
  • Serve as a central point of contact for administrative coordination across internal teams and university stakeholders
  • Support onsite executive operations by anticipating needs and managing high-priority requests with care

Requirements:

  • Proven experience providing high-level administrative support to senior executives
  • Strong background in calendar oversight and complex scheduling management
  • Demonstrated ability to book and coordinate travel arrangements with accuracy and attention to detail
  • Experience supporting executive meetings and handling related logistics
  • Proficiency with Outlook and PowerPoint
  • Excellent organizational skills with the ability to manage multiple priorities in a fast-paced environment
  • Strong written and verbal communication skills paired with sound judgment and discretion
What we offer:
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan

Additional Information:

Job Posted:
May 13, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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