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Sr. Executive Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Santa Monica

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for an experienced and resourceful Sr. Executive Assistant to provide high-level support to a C-level executive in Santa Monica. This contract-to-permanent position is fully onsite and offers the opportunity to serve as a trusted partner in managing complex schedules, travel coordination, office operations, and select personal matters. The ideal candidate brings sound judgment, exceptional organization, and the ability to stay composed while handling shifting priorities in a fast-paced work environment. This firm is growing exponentially, and we are looking for a career EA who has experience supporting high-net-worth individuals. Excellent benefits including paid lunches, team building events and fully paid benefits.

Job Responsibility:

  • Manage daily administrative support for senior executives, ensuring priorities, communications, and logistics are handled efficiently across business and limited personal needs
  • Coordinate intricate travel plans using both commercial and private options and resolve disruptions quickly to keep itineraries on track
  • Oversee executive calendars, schedule meetings and appointments, and partner with administrative team members to maintain alignment across competing demands
  • Run essential office functions, including supply ordering, catering coordination, visitor reception, phone coverage, delivery handling, and general workplace organization
  • Organize and execute meetings and events such as board sessions, private dinners, team gatherings, and in-office functions with strong attention to detail
  • Conduct research, compile information, and provide timely follow-up on requests related to scheduling, logistics, and executive priorities
  • Serve as a point of coordination with external contacts and household support personnel when arrangements require cross-functional communication
  • Handle local errands and time-sensitive personal tasks such as purchasing gifts, picking up items, and arranging other executive support needs

Requirements:

  • Bachelor’s degree required
  • At least 4-6 years of experience supporting senior-level executives in a comparable capacity
  • Proven ability to manage confidential information with discretion and professionalism
  • Strong organizational skills with the ability to anticipate needs, solve problems proactively, and drive tasks through completion
  • Excellent verbal and written communication skills, along with strong interpersonal awareness and professionalism
  • Demonstrated ability to juggle multiple priorities, meet deadlines, and adapt quickly in a high-demand environment
  • Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint
  • Willingness to travel occasionally to local offices, residences, or other nearby locations, with availability to respond after business hours when needed
What we offer:
  • paid lunches
  • team building events
  • fully paid benefits

Additional Information:

Job Posted:
May 11, 2026

Work Type:
On-site work
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