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Sr. Executive Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Paoli

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for an experienced Sr. Executive Assistant to provide seamless support to senior leadership in Malvern, Pennsylvania. This fully onsite opportunity is a long-term contract position suited for an experienced, detail-oriented individual who can manage shifting priorities, maintain confidentiality, and keep executive operations running efficiently. The ideal candidate will bring strong judgment, exceptional organizational skills, and the ability to coordinate meetings, travel, communications, and administrative projects in a fast-paced environment.

Job Responsibility:

  • Deliver high-level administrative support to senior executives
  • Oversee a demanding executive calendar, resolve scheduling conflicts proactively
  • Prepare leaders for meetings by organizing agendas, assembling briefing materials, and tracking next steps
  • Manage incoming communications with discretion
  • Create and improve administrative workflows, reference materials, and standard operating procedures
  • Plan and coordinate executive meetings, leadership sessions, off-site events, and partner-facing engagements
  • Draft, format, and refine presentations, reports, and executive correspondence
  • Arrange travel, process expense documentation, and collaborate with internal teams on administrative needs and special assignments

Requirements:

  • At least 3 years of experience supporting senior executives or leadership teams in an executive assistant or similar administrative role
  • Demonstrated expertise in complex calendar management, meeting coordination, and executive-level scheduling
  • Strong experience arranging business travel, including itineraries, reservations, and related logistics
  • Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
  • Experience using Concur for travel and expense administration is preferred
  • Excellent written and verbal communication skills, with the ability to handle sensitive information confidentially
  • Ability to work fully onsite in Paoli, Pennsylvania and adapt to a fast-moving, high-accountability environment
  • Must be able to successfully complete all candidate pre-employment requirements, including a 10-panel substance screening

Nice to have:

Experience using Concur for travel and expense administration

What we offer:
  • Medical insurance
  • Vision insurance
  • Dental insurance
  • Life and disability insurance
  • 401(k) plan
  • Free online training

Additional Information:

Job Posted:
May 11, 2026

Work Type:
On-site work
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