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Solomon Page Logo Solomon Page · Office Administration

Sr. Executive Assistant

United States, New York 50.00 USD / Hour · Job Posted June 16, 2026
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Job Description

The Executive Assistant to the Chief Client Officer (CCO) provides high-impact, strategic administrative support at a late-stage, pre-IPO company. As the CCO's primary partner, you will play a critical role in managing executive priorities, coordinating complex client-facing schedules, and ensuring effective communication across a rapidly evolving global organization. This role requires a proactive professional who thrives in a fast-paced environment and can balance technical administrative excellence with a high degree of "client-first" emotional intelligence. You will serve as a trusted liaison between the CCO and internal teams, global clients, and external partners, acting as a force multiplier for the CCO's leadership and impact.

Job Responsibility

  • Strategic Calendar & Travel Management: Provide comprehensive support, including complex internal/external calendaring across international time zones. Coordinate domestic and international travel (via tools like TripActions/Concur) with detailed itineraries and real-time adjustments
  • Client Relations & Liaison: Act as a strategic gatekeeper and primary liaison for the Executive Office. Contribute to the company's reputation through professional, friendly, and respectful interactions with clients, board members, and investors
  • Meeting & Event Coordination: Plan and support executive-level meetings, leadership offsites, and client events. Attend select meetings to capture notes, identify follow-up items, and ensure deliverables are met
  • Cross-Functional Collaboration: Partner with the US-based leadership team and administrative community to improve communication, streamline processes, and drive office culture
  • Communications & Materials: Draft and prepare executive communications, presentations, and briefing documents. Use Google Slides/PowerPoint to refine and integrate existing presentations for client or board meetings
  • Project Management: Support high-priority initiatives by tracking action items, managing special projects, and ensuring alignment across the client-facing organization
  • Discretion & Efficiency: Handle highly sensitive, confidential information with absolute professionalism. Proactively identify solutions to challenges before they escalate

Requirements

  • 6+ years of experience supporting C-suite leaders, preferably in a high-growth, late-stage startup, finance, or client-facing environment
  • Proven ability to operate effectively in fast-paced, ambiguous, and constantly changing environments with a calm, solutions-oriented approach
  • Exceptional written and verbal communication skills
  • adept at working with various personality types and leadership styles
  • Meticulous attention to detail with the ability to prioritize multiple assignments and change direction quickly
  • Advanced proficiency with Google Workspace (Docs, Sheets, Slides), Slack, Zoom, and ideally Salesforce or similar CRM tools
  • Demonstrated sound judgment and executive presence, with the ability to influence and push back thoughtfully when necessary
  • A team player who enjoys building community and working across international time zones to support a global mission

What we offer

  • medical
  • dental
  • 401(k)
  • direct deposit
  • commuter benefits
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