Sr. Executive Assistant - ServiceMac

• Typically provides executive support and assistance to an executive of the organization with responsibility for a broad range of organizational functions, such as operations, human resources and/or sales.
• Performs advanced, diversified and confidential executive assistance and administrative duties requiring broad and comprehensive experience, skill and knowledge of organization policies and practices.
• Manage and maintain multiple complex executive calendars, prioritizing scheduling conflicts and ensuring alignment across leadership teams.
• Coordinate domestic travel arrangements, including flights, hotels, transportation, itineraries, and last-minute travel changes
• Schedules and maintains complex calendar of appointments, meetings and travel itineraries, coordinates related arrangements, gathers information, and determines and negotiates scheduling issues.
• Prepare, track, and reconcile executive expense reports while ensuring timely collection of receipts and supporting documentation.
• Regularly involved in issues of a confidential and/or sensitive nature
• Prepares, creates and maintains reports, presentations, etc.
• Composes and initiates correspondence and memoranda
• Tactfully screens a wide range of internal and external telephone calls and visitors, gathers information and decides on course of action, resolving routine and complex inquiries with internal and external contacts
• May prepare and distribute meeting notes and action items, tracking completion of tasks for a broad area, resolving issues
• Performs research for a wide range of issues and subjects
• Meeting and event coordination – coordinates schedules and activities with other departments, finds location (on or offsite), makes lunch arrangements, gathers materials, recommends and tracks budgets, communicates information/schedule to those attending, etc.
• Other duties as assigned

• Requires HS diploma
• BS/BA preferred
• 5+ years of Executive Assistant experience supporting senior executives or C-suite leaders.
• Advanced proficiency with Microsoft Office Suite, including Outlook, Teams, PowerPoint, Excel, and Word.
• Demonstrated experience managing multiple executive calendars and competing priorities simultaneously.
• Strong travel coordination and expense management experience.
• Ability to work independently with minimal supervision while maintaining exceptional attention to detail.
• Proven ability to manage confidential information with discretion and professionalism.
• Excellent written and verbal communication skills.
• Strong organizational, problem-solving, and prioritization skills.
• Candidates selected for employment will be required to successfully complete a background check, credit check and drug screening as a condition of employment, where permitted by applicable law.

Based on eligibility, First American offers a comprehensive benefits package including medical, dental, vision, 401k, PTO/paid sick leave and other great benefits like an employee stock purchase plan.