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We are looking for an experienced Customer Service Representative to join our team near Montvale, New Jersey. This long-term contract position requires exceptional organizational and communication skills to ensure seamless coordination between customers, servicing dealers, and internal teams. The ideal candidate will thrive in a fast-paced environment, handling dispatch operations and customer inquiries with efficiency and professionalism.
Job Responsibility:
Receive and prioritize service requests, dispatching them promptly to servicing dealers
Monitor technician progress and provide timely updates to customers regarding job status
Communicate detailed job instructions and service requirements clearly to servicing dealers
Maintain accurate records of dispatch times, service notes, estimated arrival times, and job completion logs
Coordinate follow-up visits, parts needs, or additional assistance for multi-step service jobs
Ensure dispatch decisions align with service-level agreements and response-time standards
Handle inbound customer calls, addressing inquiries related to service requests, scheduling, and updates
Create and update service orders using dispatching software and organizational tools
Utilize troubleshooting guides and workflows to gather necessary job information efficiently
Address customer concerns with professionalism and escalate issues only when required
Requirements:
Bachelor’s degree in Business or a related field is preferred
Proficiency with Microsoft Office applications, including Outlook, Excel, and Word
Familiarity with SAP or relevant dispatching software is highly desirable
Strong analytical and problem-solving abilities to support effective decision-making
Excellent verbal and written communication skills to manage customer and dealer interactions
Proven ability to handle high call volumes while maintaining a high level of customer service
Experience in dispatching and coordinating service operations in an environment that requires attention to detail
Ability to document customer interactions and service records with precision and attention to detail
What we offer:
medical, vision, dental, and life and disability insurance