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The Sr. Contract Associate plays a critical role in executing the vendor contracting strategy for R&D. This position is responsible for managing the full contract lifecycle, including analyzing vendor bids, negotiating budgets and contracting terms, drafting and managing Statements of Work (SOWs), and overseeing ongoing contract and purchase order (PO) management. The role partners closely with Legal, Finance, Global Strategic Partners (GSP), and study teams to ensure timely execution, accurate financial forecasting, and effective vendor relationships.
Job Responsibility:
Manage the end-to-end contracting process through execution, including all required exhibits
Draft self-authored contracts and perform quality control reviews of non-self-authored agreements
Update scope, budgets, and business/payment terms, including negotiation of unique business terms as required
Facilitate internal and external contract reviews, including Legal review, vendor negotiations within approved legal parameters, and escalation of approval issues as needed
Ensure SOWs, Change Orders (COs), NDAs, consulting agreements, and other R&D-originated contracts are efficiently routed through Legal review and financial approval systems
Maintain accurate and timely entry of contract data into departmental tracking systems
Collaborate closely with Legal and other cross-functional stakeholders to ensure contracts progress on schedule
Proactively communicate contract status, risks, and timelines to key stakeholders
Partner with service owners, Finance, GSP, Legal, and Business Operations team members throughout the contract lifecycle
Assess and communicate the impact of changes to study scope, vendor scope, budgets, accruals, and forecasts
Identify required contract documentation (e.g., Change Notification Forms or Change Orders) or the need for new vendor engagements
Request, review, and negotiate Change Order proposals, including scope and budget adjustments
Present vendor contracting updates during study team meetings as needed
Resolve contract execution issues, PO funding gaps, and vendor payment questions
Support contract close-out activities in accordance with department processes
Requirements:
Strong proficiency in Microsoft Word, Excel, and PowerPoint
Excellent organizational and time-management skills with the ability to prioritize in a fast-paced environment
Strong written and verbal communication skills
ability to serve as a liaison between internal teams and external vendors
Detail-oriented, self-motivated, and adaptable with a strong work ethic and ability to learn quickly
BA/BS in Finance, Accounting, Legal Studies, Health Sciences, or a related field
Nice to have:
2 years of relevant experience in the pharmaceutical or biotechnology industry, including CRO experience
Hands-on experience with vendor contracts, SOWs, and business operations processes
Experience with the following systems is a plus: SharePoint, Microsoft Teams, Excel, Power BI