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Sr Analyst, Events Coordinator

United States, New York 60000.00 - 80000.00 USD / Year · Job Posted March 10, 2026
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Job Description

We are seeking an organized, detail-oriented Event Coordinator to support the execution of our external events program within financial services. This role will work closely with the Senior Associate and Associate Director, Events, and will focus on logistical coordination, vendor management support, attendee registration, and on-the-ground execution for conferences, investor events, client hospitality, and owned events. This is an excellent opportunity for someone early in their events career who is eager to gain hands-on experience across a wide range of high-profile, fast-paced events.

Job Responsibility

  • Assist with the execution of external events including: Industry and third-party conferences
  • Client hospitality experiences
  • Firm-hosted and owned conferences
  • Support event timelines, task trackers, and run-of-show documents
  • Provide on-site support during events, including setup, registration, vendor coordination, and breakdown
  • Assist with coordinating vendor contracts, including venues, AV, catering, transportation, and swag providers
  • Track contracts, invoices, and key deliverables in partnership with the Senior Associate
  • Communicate logistics and timelines to vendors to ensure smooth execution
  • Support attendee registration and communications using platforms such as Hubspot, Cvent, OpenExchange, or similar tools
  • Assist with attendee lists, confirmations, badging, and post-event data cleanup
  • Help coordinate meeting schedules and on-site registration desks
  • Support sourcing, ordering, and tracking of event swag and branded materials
  • Coordinate shipping, inventory, and on-site distribution of materials
  • Assist with event signage, print materials, and on-site collateral
  • Help coordinate hotel room blocks, transportation, and guest travel logistics
  • Assist with food & beverage planning, dietary restrictions, and on-site catering coordination
  • Support day-of logistics including staff schedules, transportation timing, and vendor load-in/load-out

Requirements

  • 1–3 years of experience in event coordination, marketing, hospitality, or related roles
  • Strong organizational skills with attention to detail
  • Ability to manage multiple tasks and deadlines simultaneously
  • Clear written and verbal communication skills
  • Willingness to travel and support extended hours during event weeks

Nice to have

  • Familiarity with event platforms such as Cvent, OpenExchange, or similar
  • Familiarity with CRM and marketing platforms (e.g., Salesforce, HubSpot)
  • Experience supporting conferences or client-facing events
  • Exposure to financial services, B2B, or professional services environments
  • Basic experience with design or marketing tools (e.g., Figma, Canva)
  • Detail-oriented and execution-focused
  • Proactive, reliable, and eager to learn
  • Comfortable taking direction and supporting multiple stakeholders
  • Calm and adaptable in live-event environments
  • Strong sense of accountability and follow-through

What we offer

  • competitive compensation packages
  • company equity
  • 401k matching
  • gender neutral parental leave
  • full medical, dental and vision insurance
  • lunch stipends
  • fully stocked kitchens
  • happy hours
  • a great location
  • and amazing views

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