Sr. Administrative Operations Specialist Job at Robert Half (Bedminster)

Sr. Administrative Specialist

Robert Half is partnering with a respected government agency in San Carlos to hi...

Location

United States , San Carlos

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of administrative support experience, preferably in a government, municipal, or other public-facing environment.
Strong verbal and written communication skills, with the ability to interact effectively with staff, vendors, and the public.
Demonstrated ability to stay organized, manage multiple assignments, and maintain accuracy in a fast-paced setting.
Proficiency with Microsoft Office applications, including Word, Excel, and Outlook.
Experience handling invoices, purchase orders, accounts payable support, or related financial administrative tasks.
Customer service skills grounded in patience, professionalism, and practical problem-solving.
Familiarity with record retention, document control, and administrative support for meetings or compliance-related activities.

Job Responsibility

Serve as a central point of contact, partnering with internal departments to drive cross-functional communication and project coordination
Deliver front-line administrative support including phone coverage, email correspondence, and assisting walk-in visitors
Manage the intake, processing, and tracking of permit applications, ensuring all documentation is accurate, complete, and compliant
Maintain and update records, databases, and filing systems in accordance with municipal regulations and retention requirements
Prepare professional correspondence, reports, and public notices related to permits, projects, and public works initiatives
Assist with work order tracking, service request coordination, and project documentation management
Process payments, fees, and invoices tied to permits and services with precision and accountability
Respond to public information requests, ensuring transparency, responsiveness, and excellent community service
Uphold compliance with local ordinances, policies, and procedures while contributing to operational excellence

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Sr. Specialist Franchise Operations

This position acts as a strategic enabler for Franchise Account Managers and the...

Location

Panama , Panama City

Salary:

Not provided

Adidas

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Business Administration, Finance, Economics, Engineering, or related field
Minimum 5 years of professional experience in Retail, Franchise Operations, Sales Operations, or Commercial Analytics
Experience working with Franchise or Wholesale business models is a strong advantage
Experience interacting with regional or global teams is preferred
Strong business and commercial acumen with a results-oriented mindset
Advanced analytical skills with strong proficiency in Excel
ability to translate data into insights and actions
Experience managing dashboards and reports
Power BI knowledge is a strong plus
Strong organizational and project management skills, with the ability to manage multiple priorities

Job Responsibility

Own and consolidate weekly and daily Franchise performance tracking, ensuring full visibility of KPIs including Net Sales, Comp Growth, Conversion Rate (CR%), UPT, ASP, productivity per sqm, month of hand (partner inventory) and store portfolio performance
Ensure 100% sell-out data visibility across the Franchise channel, coordinating closely with partners and Account Managers on data quality, automation, and timeliness
Lead the development and maintenance of standardized Franchise reporting (sell-out and inventory, productivity, portfolio, Segmenta, regional reports)
Act as the Segmenta point of contact for the Franchise channel, ensuring data integrity, proper usage, and alignment with Regional teams for consistent implementation
Prepare and coordinate DTC and Franchise communications, including the DTC newsletter and internal updates
Act as the Franchise drumbeat owner for key GTM milestones, ensuring readiness across timelines and tools. Coordinate alignment between DTC team and cross functional areas (MKT, WHS, FINANCE, MOPS)
Track and coordinate seasonal TT uploads and ensure alignment with regional and global calendars. Ensure alignment with E2E
Support DTC team in the preparation of Franchise updates, channel meetings, regional calls, and bootcamps
Maintain and continuously improve the Franchise store portfolio database, ensuring accuracy of store status, formats, productivity metrics, and rollout tracking
Track and update Franchise contracts, ensuring documentation is current and aligned with global Franchise frameworks

Fulltime

Sr. Specialist Ecom Content & Promotion Operations

As a Sr. Specialist eCom Content & Promo Ops at adidas, you will support the dig...

Location

Turkey , Istanbul

Salary:

Not provided

Adidas

Expiration Date

Until further notice

Requirements

Degree with focus on Business Administration, Communication or IT or related areas, or equivalent combination of education and experience
3+ years of experience working within an eCommerce environment
Experience in managing the implementation/running of campaign delivery organizations
Good communication skills, comfortable presenting to stakeholders at various organizational levels both in person and remotely
Affinity with the Brand Marketing content delivery needs, solutions and processes
Ability to handle ambiguity and untangle complex situations into actionable activities
High resilience and solution oriented attitude
Understanding of technical and creative aspects of digital and mobile
Comfortable working with enterprise-level platforms and technologies like Content Management System, Salesforce Commerce Cloud (SFCC) or similar platforms
Knowledge of digital IT products and capabilities

Job Responsibility

Ensure on-time in-full execution of digital campaigns in terms of content publishing & promotions on all digital channels i.e. web & app
Execute the content briefs, web/app configurations for local brand & commercial campaigns & experiences, via content management system and commerce platform
Create & manage cart promotions & vouchers to support commercial campaigns & B2B partnership
Execute hype draws and waiting room mechanics on flagship app and Confirmed app to support customer signups and increase in demand and sell-through rate
Ensure quality of delivery for local activations to ensure that deliverables meet the brief and agreed scope
Work closely with master data team to verify campaign product listing pages and tag PDP callouts on right articles
Support CRM Operations for certain countries to manage email communications to customers
Contribute to the implementation of success KPIs to ensure that digital activations are optimized based on results and insights
Support quick resolution of campaign/promotion/content publishing issues on time
Provide continuous transparency on status of activations to key stakeholders

Fulltime

Ai & Automation Sr. Specialist

At Vodafone, we’re not just shaping the future of connectivity for our customers...

Location

Egypt , Giza

Salary:

Not provided

Vodafone

Expiration Date

Until further notice

Requirements

BSc. In Telecomm Engineering or Computer Engineering
Minimum 3 years of experience in software engineering
Programming &Development using automation tools or scripts
Systems administrations & support and awareness of different OS. (Linux, Unix, windows, AIX)
DB &SQL
Basics IP NW concepts

Job Responsibility

Develop the needed Robotics, policies, reports, dashboard, automations and use cases for different department
Responsible for RPA system planning and operation (24*7 support)
Manage CC Digital solution Application
Handle Operation requests related to digital solution application
Open cases with vendors for operational issues and handle new requirements with vendors and insure that opened cases are handled with SLA
Apply regular security vulnerabilities & hardening patching for both operating systems & application

Fulltime

Operational Excellence (OPEX) Sr. Specialist

Lead process improvements and drive operational excellence within a dynamic, inn...

Location

Japan , 東京23区

Salary:

7000000.00 - 9000000.00 JPY / Year

Randstad

Expiration Date

August 20, 2026

Requirements

Minimum of 8 years of experience in operational excellence or a related field
Proven track record of successfully implementing operational improvement initiatives
Experience with Lean methodologies (e.g., Six Sigma, Kaizen)
Strong analytical and problem-solving skills
Excellent communication and collaboration skills
Proficiency in data analysis tools and techniques
Experience working in a regulated environment (e.g., GMP, GLP) is a plus
Bachelor's degree in engineering, business administration, or a related field
Business level proficiency or higher in Japanese and English
Experience in the biotechnology or pharmaceutical industry is preferred

Job Responsibility

Lead the development and implementation of operational excellence strategies
Identify and analyze areas for improvement in operational processes
Develop and implement solutions to enhance efficiency and reduce costs
Collaborate with cross-functional teams to drive process improvements
Track and measure the effectiveness of implemented solutions
Stay up-to-date on industry best practices and emerging technologies in operational excellence

What we offer

健康保険
厚生年金保険
雇用保険
土曜日
日曜日
祝日

Fulltime

Charging Support Tech Sr. Specialist

Handle corrective actions needed for VFE Charging services for Voice, Data and V...

Location

Egypt , Giza

Salary:

Not provided

Vodafone

Expiration Date

Until further notice

Requirements

University Graduate, BSc of Engineering in Telecommunications or Computer science
2-3 years of experience in Telecommunication Industry
Excellent knowledge of telecom/IT industry
Required hands-on experience with different operating systems (Unix, Linux,…) as system administrator
Knowledge in Database maintenance and housekeeping (Oracle, MySql, …)
Programming languages (Java, Perl, PHP, …)
Knowledge of GSM/GPRS network structure
Very good command of Microsoft office

Job Responsibility

Handle corrective actions needed for VFE Charging services for Voice, Data and VAS services including all SDPs, AIRs and all related charging application nodes (Charging Interface, Data Handler , ADSL handler) at Vodafone Egypt network for Consumer and Corporate Customers (Tariff Management) experience and assure fastest recovery of unplanned service disruptions and emergencies
Own recharge and refill services, monthly charging Bill Cycle service, prepaid customers Life Cycle
Responsible about operational KPI’s for charging of voice, Data & prepaid services
Assuring timely, best quality and seamless network changes and expansions on Charging services
Handle the SW updates on Charging domain to assure operating on the latest recommended SW level
Responsible for 24/7 system faults, global incidents and corrective maintenance activities execution on prepaid charging Nodes to ensure meeting all Operational KPIs
Communicate with Charging vendors through regular management meetings
Handle integration & acceptance of all Charging new nodes and expansions in MTXs
Apply and own configuration management activities execution on all Charging nodes
Review and ensure VFE targets related to new Promos , Tariffs, products…etc. are achieved

Fulltime

Devices Vendor Management Sr. Specialist

Junior Procurement will be responsible for sourcing, purchasing, and coordinatin...

Location

Egypt , Giza

Salary:

Not provided

Vodafone

Expiration Date

Until further notice

Requirements

Bachelor's degree in business administration, supply chain management, or a related field (preferred)
Passionate about technology & Smart Tech devices
Understanding of contract management and vendor relations
Excellent interpersonal and communication skills to effectively collaborate with vendors and internal stakeholders
Analytical mindset with the ability to gather and interpret data to drive informed decision-making
Ability to multitask, prioritize, and meet deadlines in a fast-paced environment
Knowledge of industry regulations and compliance standards related to device procurement is a plus
Strong negotiation and communication skills
Attention to detail and accuracy
Ability to analyze market trends and supplier options

Job Responsibility

Identify and evaluate potential vendors for devices, considering factors such as quality, pricing, reliability, and compatibility with our organization's requirements
Negotiate favorable terms and conditions with vendors, including pricing, delivery schedules, service level agreements, and warranty agreements
Build and maintain strong relationships with vendors, acting as the main point of contact and fostering open communication channels to ensure effective collaboration
Regularly assess vendor performance, tracking key performance indicators (KPIs) such as on-time delivery, product quality, and customer satisfaction
Identify potential risks and implement measures to mitigate them
Stay up to date with the latest industry trends, emerging technologies, and market dynamics
Continuously evaluate and enhance the devices vendor management process
Work closely with cross-functional teams, including IT, procurement, finance, and operations
Assist in the development and management of the device’s vendor management budget
Maintain accurate records of vendor contracts, performance metrics, and other relevant information

Fulltime

Sr. Specialist EHS

The Specialist – Environmental, Health, and Safety (EHS) ensures compliance with...

Location

United States , Lake Success

Salary:

93000.00 - 115000.00 USD / Year

Antech Diagnostics

Expiration Date

Until further notice

Requirements

Bachelor’s degree in environmental science, occupational/ industrial safety, or other related field of study
Minimum of 5 years of EHS experience
Strong familiarity and experience with Occupational Safety and Health Administration (OSHA), the U.S. Environmental Protection Agency (EPA), and U.S. Department of Transportation (DOT) requirements
Have or ability to obtain CPR/ First Aid/ AED trainer certification
Ability to perform Job Hazard Analysis (JHAs)
Knowledge and skills to manage regulated medical and chemical waste programs
Organized with the ability to multi-task in a fast-paced environment
Strong interpersonal, organizational, negotiation and problem-solving skills
Advanced verbal and written communication skills
Regulatory knowledge across North American region (U.S. and Canada)

Job Responsibility

Perform regular internal audits that include hazard identification and mitigation measures
Maintain record-keeping practices to track safety incidents, inspections, training and compliance documentation
Contribute to and/or lead investigations into workplace and environmental safety incidents, violations, and inquiries
Participate in the establishment, review and revision of Standard Operating Procedures and EHS Program documents
Prepare and perform EHS specific training
Prepare bi-weekly reports for individual productivity and quality matrixes
Perform other duties as assigned

What we offer

Paid Time Off & Holidays
Medical, Dental, Vision (Multiple Plans Available)
Basic Life (Company Paid) & Supplemental Life
Short and Long Term Disability (Company Paid)
Flexible Spending Accounts/Health Savings Accounts
Paid Parental Leave
401(k) with company match
Tuition/Continuing Education Reimbursement
Life Assistance Program
Pet Care Discounts

Fulltime

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Sr. Administrative Operations Specialist

Job Description

Job Responsibility

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What we offer

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