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Sr. Administrative Coordinator

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Baltimore

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Category:
Office Administration

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Contract Type:
Employment contract, Contract work

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Salary:

Not provided
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Job Description:

We are looking for a highly organized Sr. Administrative Coordinator to provide dedicated support to the Board of Trustees and the Senior Vice President and Secretary of the Board at a university in Baltimore, Maryland. This position is ideal for someone who brings sound judgment, adaptability, and a proactive approach to managing complex administrative needs. The successful candidate will help keep executive priorities on track through strong coordination, effective communication, and dependable day-to-day support.

Job Responsibility:

  • Manage complex calendars for senior leadership and board-related activities, ensuring meetings, appointments, and key deadlines are accurately coordinated
  • Arrange travel logistics and prepare detailed itineraries for executives and board members as needed
  • Coordinate conference calls, virtual meetings, and in-person sessions while confirming schedules, materials, and participant readiness
  • Provide high-level administrative support by preparing correspondence, organizing records, and handling a wide range of office coordination tasks
  • Support Board of Trustees operations through meeting planning, scheduling assistance, and follow-up on action items
  • Maintain and process documentation with accuracy, including materials related to domestic or international shipping and export-import requirements when applicable
  • Serve as a reliable point of contact for internal and external stakeholders, responding professionally and routing requests appropriately

Requirements:

  • Proven experience in senior-level administrative support or executive coordination roles
  • Strong background in calendar management with the ability to handle competing priorities and schedule changes
  • Experience arranging business travel and coordinating meeting logistics
  • Ability to manage conference calls and support both virtual and in-person meetings efficiently
  • Excellent written and verbal communication skills with a detail-oriented and service-oriented approach
  • High attention to detail and the ability to manage confidential information with discretion
  • Proficiency in administrative processes, document handling, and general office coordination
What we offer:
  • medical, vision, dental, and life and disability insurance
  • eligibility to enroll in our company 401(k) plan

Additional Information:

Job Posted:
May 13, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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