Sr. Administrative Associate – Radiology

• Leads and directs secretarial, clerical, and administrative support services
• Plans work schedules to ensure coverage and compliance with hospital and departmental policies
• Develops and maintains office systems, procedures, and policies
• Oversees departmental recordkeeping for sensitive administrative and financial data
• Manages database input, report generation, and data accuracy
• Evaluates and implements system updates as needed
• Manages daily administrative operations, including personnel records and regulatory reporting
• Processes administrative forms such as purchase orders, payment requests, and reappointment documents
• Assists with departmental fellowship, residency, and training programs
• Assists with Radiologist CVs and oversees credentialing, licensure, and related documentation
• Plans and executes logistics for seminars, conferences, and events
• Manages communications, materials, locations, registrations, and expense tracking
• Schedules appointments and meetings, maintains supervisor's calendar, and coordinates travel and meeting logistics, including agendas and materials
• Manages departmental supply inventory and equipment
• Approves standard purchases, coordinates repairs, and recommends non-routine acquisitions
• Serves as liaison with support departments
• Prepares and edits correspondence, reports, and confidential documents
• Transcribes materials and drafts responses, ensuring accuracy and clarity in all communications.

• A high school level of education
• Two years of related experience
• Prior customer service or administrative experience preferred
• Analytical skills to resolve problems that require the use of basic scientific, mathematical, or technical principles
• Ability to communicate effectively both orally and in writing, and provide empathy in difficult interpersonal situations.

Prior customer service or administrative experience

• flexible schedules
• affordable health, vision and dental insurance
• child care and student loan subsidies
• generous levels of time off
• 403(b) Retirement Savings plan
• Pension
• Tuition and certain License and Certification Reimbursement
• cell phone plan discounts
• discounted rates on T-passes