Sr. Administrative Assistant

• Prepare and maintain HR and Finance reports, verifying data accuracy and delivering completed materials within established timelines
• Gather, organize, and compile information for recurring and special reports, including payroll support data and compliance-related documentation
• Monitor, reconcile, and submit monthly employee expense reporting while ensuring completeness, accuracy, and alignment with internal deadlines
• Provide day-to-day administrative support primarily for HR and Finance leadership, with additional assistance for other departments when needed
• Manage confidential files and records with a high level of discretion and in accordance with company policies and standards
• Assist with projects and research assignments by collecting information, tracking progress, and helping drive timely follow-up on action items
• Coordinate the tracking, upkeep, and availability of company equipment and other organizational assets to support operational readiness
• Support board, leadership, and organizational meetings by helping with scheduling, materials preparation, communication, and related administrative tasks as required

• 5+ years of progressive administrative or executive support experience in an office environment, preferably supporting senior leaders or cross-functional teams
• Advanced proficiency with Microsoft Office Suite, including Excel, Word, PowerPoint, Outlook, Teams, and Planner
• Experience creating and editing forms and fillable documents in Adobe Acrobat with strong attention to formatting, usability, and version control
• Strong written and verbal communication skills, with the ability to produce clear reports, correspondence, and meeting documentation
• Proven ability to manage multiple priorities, adapt to changing schedules, and collaborate effectively with teams across the organization
• Demonstrated professionalism, sound judgment, and discretion when handling confidential or sensitive information

Familiarity with Zoom and working knowledge of Salesforce, Foundant, or similar CRM and grants management platforms is preferred

• medical
• vision
• dental
• life and disability insurance
• 401(k) plan