Sr. Administrative Assistant Job at Robert Half (Covina)

Sr. Administrative Assistant

Robert Half

Location:
United States , Covina

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

We are looking for a highly organized and detail-oriented Sr. Administrative Assistant to join our team in Covina, California. This Contract to permanent position requires an individual who can support executive operations in a fast-paced environment, ensuring seamless coordination and communication. The ideal candidate will thrive in managing multiple priorities while maintaining accuracy and confidentiality.

Job Responsibility:

Provide comprehensive administrative support to management and executive teams, including scheduling and calendar management
Prepare agendas, meeting minutes, and track action items to ensure timely follow-up on tasks
Coordinate timely filings and mailings by collaborating with account executives and department managers
Assist in updating and distributing key documents, such as enrollment materials, forms, and benefit summaries
Attend operational meetings to document notes and support follow-up activities
Create presentations, including PowerPoint decks and proposals, tailored for executive meetings
Arrange travel accommodations, including flights and hotels, while keeping account executives informed
Ensure accuracy and confidentiality in all administrative tasks and maintain flexibility to meet deadlines
Monitor and organize daily, weekly, and monthly tasks to meet operational goals efficiently
Support communication efforts by drafting correspondence and notifications with impeccable grammar and spelling

Requirements:

Minimum of two years of general office experience in an administrative role
Proficiency in Microsoft Office Suite, including Excel, Word, and PowerPoint
Strong organizational skills with the ability to multitask in a dynamic environment
Bilingual proficiency in English and Spanish, with excellent communication skills
Ability to type between 60-65 words per minute and operate a 10-key calculator by touch
Attention to detail with solid arithmetic aptitude
Physical ability to lift up to 35 pounds and move efficiently between workstations
Excellent customer service skills and experience in composing thorough correspondence

What we offer:

medical
vision
dental
life and disability insurance
401(k) plan

Additional Information:

Job Posted:
March 22, 2026

Employment Type:

Fulltime

Work Type:

On-site work

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